Finance and Administration Assistant Job Vacancies – Infectious Diseases Institute (IDI)

Organization: Infectious Diseases Institute (IDI)
Project Administrator
About US:
The mission of the Infectious Diseases Institute
(IDI) is to strengthen health systems in Africa, with a strong emphasis on
infectious diseases through research and capacity development. IDI has six
operational areas through which it works to achieve its mission: Prevention,
Care and Treatment; Training, Global Health Security, Research and Laboratory
services (provided through a partnership with the Makerere University- John
Hopkins University Core Lab) and Outreach.
 The finance
and administrative assistant will provide finance, administrative and
secretarial support to the project field office, staff, and project consultants
as appropriate. He/she will participate in drawing of periodic work plans/
budgets-in relation to the set targets, account for all the project field funds
and ensure proper utilization of project assets and equipment. Develop a
database of contact project field funds and ensure proper utilization of
project assets and equipment. Develop a database of contact information;
maintain distribution lists for various kinds of project communication and
schedule all project meetings: attend and take minutes as appropriate..
Key Duties and Responsibilities: 
Support day-to-day project activities in the districts.
Participate in drawing of periodic work
plans/budgets-in relation to the set targets.
Work with the districts & project teams to
support delivery of comprehensive TB and TB-HIV services.
Ensure safe custody and account for all the project
field funds and ensure proper utilization of project assets and equipment.
Develop monthly schedules to allocate use of
Supervise the drivers and office assistant.
Support in the management of project resources such
as human resources, finances, vehicles among others.
Prepare financial reports on a monthly, quarterly
and annual basis.
Assist with all aspects of administrative
management, directory maintenance, logistics, equipment inventory and storage
Managing inventory of assets and supplies,
monitoring critical level of stocks.
Coordinating between project operating units in
resolving day-to-day administrative and operational problems.
Scheduling and coordinating all appointments and
meetings both staff and those for other stakeholders as scheduled.
Preparing meeting minutes, meeting notes and
internal support materials.
Preparing meeting minutes, meeting notes and
internal support materials.
Manages staff leave schedules and maintain an
updated staff project leave tracker
And any other duties as reasonably assigned.

Qualifications, Skills and Experience:
The ideal candidate must hold a Bachelor’s degree in
accounting, business administration, finance, public administration or other
related field.
At least three years of relevant work experience in
finance in a public, private sector or international NGO environment
Basic accounting and bookkeeping skills
Working experience in institutional development, project
management and conversant working with MOH systems.
Good secretarial skills, including advanced
abilities in word-processing, spreadsheets, filing, and general computer use
Experience in managing US government funds (rules
and regulations) will be an added advantage
Excellent interpersonal and communication skills
And ability to work independently and with minimal
to Apply:
All Candidates that meet the above criteria and have
what it takes to excel in these positions should send their CVs, including
details of email address, present position, current remuneration,
Certificate/testimonials and address of three (3) Referees plus telephone
contact to the stipulated email address (Email your application and CV to
The Senior Human Resource Manager Infectious
Diseases Institute – IDI Knowledge Centre, Makerere University Main Campus
College of Health Sciences, Makerere University P. O. Box 22418, Kampala,
IDI is an equal opportunity employer and does not
charge a recruitment fee or any other fees at any stage of the recruitment
Make sure that your application letter, CV and
certificates are attached as one document
Indicate the Vacancy Code as the subject for your
Only shortlisted candidates will be contacted
Any form of canvassing will lead to automatic
31st January 2020
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