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Entry Level UN Associate Human Resources Officer Job Vacancies – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Associate Human Resources
Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Reports to: Service
Line Manager
Grade: NOB
Job Opening Number: 20-HRE-RSCE-130884-J-ENTEBBE (M)
About US:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Key Duties and Responsibilities: Within delegated authority; the Associate
Human Resources Officer will be responsible for the following duties:
·
Manages
the determination and implementation of benefits and entitlements of RSCE
Clients mission staff covering life and career events from pre-appointment to
beyond separation.
·
Accountable
for ensuring transparency, accuracy and assuring full compliance with Staff
rules and regulations.
·
Accountable
for the integrity, transparency and equity of the management of RSCE resources,
particularly the contracts, benefits, and entitlements management.
·
Advises
clients; mission on Benefits and entitlements, staff rules and regulations, HR
guidelines and promotes a collaborative and client-oriented approach, sharing
knowledge and best practice.
·
Advise
clients mission on matters related to benefits and entitlements, fostering
partnerships with them.
Administration of
entitlements
·
Processes
all education grant requests, i.e. advances and claims.
·
Provides
services in education grant advances and education grant payments for client
mission international staff.
·
Administer,
certify and approve the processing of Benefits and Entitlements in full
compliance with Staff Regulations and Rules and Financial Accountability
Framework and has approval authority for non-discretionary decisions under the
applicable rules.
·
Determine,
verify and approve financial entitlements related to contracts such as
appointment, reassignments, and ongoing entitlements.
·
Administers
and provides advice on salary and related benefits, travel, and social security
entitlements.
·
Streamline
payment and entitlement procedures to deliver optimal client service.
·
Make
accurate determination of entitlements of personnel transactions.
·
Ensure
timely processing and approving payments.
·
Ensure
accurate processing or financial entitlements to reduce recoveries, advances
and other exceptional payments.
·
Ensure
full transparency of the administration of benefits and entitlements.
Human Resources
·
Identifies
areas for improving processes and HR policies and developing the RSCE business
requirements to maximize efficiency and simplify procedures.
·
Monitors
the work of the Human Resources Assistants in carrying out all human resources
administrative transactions including preparation of personnel actions,
maintenance of staffing tables and processing of contracts.
·
Make
recommendations to improve HR policies and guidelines as related to the Service
Lines.
·
Enhance
work efficiency through constant evaluation and analysis of HR processes. Recommends,
creates and maintains knowledge management for benefits and entitlements.
·
Ensure
that Umoja contains accurate and comprehensive and comprehensive coverage of
benefits and entitlements.
·
Continuous
learning and development for HR staff by keeping abreast with HR best
practices.
·
Conduct
training courses on Benefits and Entitlements.
·
Supervises
the maintenance of the human resources filing system.
Other
·
Identifies
and analyzes staff development and career support needs and designs programmes
to meet identified needs.
·
Provide
input and support to further development of and implementation of the service
lines.
·
Provides
induction orientation and briefing to new Staff members in the service lines.
·
Provides
high quality, timely and accurate service to clients mission.
·
Performed
other duties as required.
Qualifications, Skills and Experience:
·
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Associate
Human Resources Officer job must hold an advanced university degree (Master’s
degree or equivalent) in human resources management, business or public
administration, social sciences, education or related field. A first-level
university degree in combination with additional experience may be accepted in
lieu of the advanced university degree.
·
An
additional recognized certificate or diploma in Human Resources Management is
desirable.
·
At least
two years of progressively responsible experience in human resources
management, administration or related area is required.
·
Experience
in the administration of a broad range of benefits and entitlements using an
Enterprise Resource Planning System (ERP) is required.
·
Experience
working in human resources management within an international organization or
non-governmental organization – in a conflict or post-conflict setting is
desirable.
·
Experience
with human resources systems and management in an international setting is
desirable.
·
Experience
in a shared service center is desirable.
·
Languages:
fluency in English, both oral
and written, is required; Knowledge of another UN official language is
desirable.
Competencies
·
Professionalism:
Provides advice to staff
members and managers, encompassing sub-functional specialties in relation to
the activities of their Service Lines such as financial management, human
resources planning, staffing aspects of budget for their service lines, policy,
recruitment and placement, administration of entitlements, and staff development
and career support and in ensuring that high client satisfaction is met and
accountabilities are strengthened in line with the terms of reference of the
Service Line. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
·
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.
·
Client
Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see
things from clients’ point of view; Establishes and maintains productive
partnerships with clients by gaining their trust and respect; Identifies
clients’ needs and matches them to appropriate solutions; Monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; Keeps clients informed of progress or setbacks in
projects; Meets timeline for delivery of products or services to client.
How to Apply:
All suitably
qualified and interested candidates should send their applications through the
United Nations online portal at the link below.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
Deadline: 5th February 2020
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