Driver/ Administration Assistant Job Vacancies – GIZ

Job
Title:   Driver/ Administration Assistant
(Strengthening Human Rights Component)   
Organization: GIZ
Duty
Station:
 
Kampala , Uganda
Reports To: Head of Component
Ref.
NO:
GIZ-SHR/D/012003
About
US:
Deutsche Gesellschaft fiir Internationale
Zusammenareit (GIZ) GmbH is a federal Enterprise that supports the German
Government in achieving its objectives international cooperation for
sustainable development. GIZ offers workable, sustainable and effective
solutions in political, economic and social change processes. GIZ operates in
more than 120 countries worldwide. The German cooperation with Uganda started
in 1964 and GIZ has been operational in several sectors since then.


Key Duties and Responsibilities: 
·      
Safely and responsibly performing all official travel
using official vehicles.
·      
Regularly servicing and looking after official
vehicles.
·      
Taking account of all available information on road
conditions, accessible routes and locations.
·      
Running official errands and assisting with other
office work.
·      
Strictly follows GIZ rules including GIZ safety
standards. Completes the vehicle log correctly and conscientiously in
accordance with GIZ standards.
·      
Provides passenger transport in an official car for
office, project or programme staff official visitors and guests.
·      
Run  errands
for the project, programme or office, e.g. sending letters and messages, paying
bills and buying smaller quantities of office supplies.
·      
Helps with transporting goods.
·      
Complete the vehicle log correctly and
conscientiously in accordance with GIZ standards.
·      
Regularly cleans the interior and exterior of the
vehiclels) regularly
·      
Checks oil, water, brakes and brake liquid, Tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km
(whichever is first), headlights, brakes, bodywork for dents etc.
·      
Responsible for the project vehicle documents and
their good condition, keeping a vehicle log and recording monthly maintenance
·      
Reports need for service and carries out minor
repairs
·      
Immediately reports all involvement of the project
or office vehicle in accidents, including minor accidents, damage, loss or theft
of vehicle fittings.
·      
Monitors and reports the need to renew car insurance
incl. official cars used by other programme personnel
·      
Compiles driver reports on condition of vehicle.
·      
Wears proper attire
·      
Serves all passengers in a friendly manner
·      
Takes team members to the field (travelling to all
regions in Uganda is necessary on a regular basis)
·      
Runs errands for the programme e.g. delivery of letters/messages,
payment of bills, and makes minor purchases as directed
·      
Is responsible for official documents in vehicle
·      
Is responsible for a special petty cash and submits
vouchers for accounting on a monthly basis
·      
Does not use, at any time, the car for his/her own
private purposes. Such misuse of the vehicle is considered a serious
misconduct, and will immediately lead to a warning and may result in dismissal
·      
Uses all available information (including current
radio news on traffic conditions) to update daily knowledge of road conditions,
current passable routes and locations, and shares this information with other
office drivers
·      
If there is no outside driving activity, s/he stands
by in the office, supports other colleagues in case of need, and does other
office work as assigned
·      
Reports any incident whilst off duty that may affect
his/her driving licence entitlement, as well as any newly known health problems
that may affect his/her ability to drive
·      
Assists in and/or carries out other activities and
any tasks as assigned
·      
Undertakes further job training related to his/her
position and duties, if required.



Qualifications, Skills and Experience:
·      
The ideal candidate should have Secondary school
education/ Advanced secondary Education.
·      
Holds a valid driver’s licence
·      
Defensive Driving skill is an added advantage
·      
Good knowledge of both spoken and written English
language.
·      
Discipline and punctuality.
·      
Resilience and patience.
·      
Familiarity with the respective duty station and
Uganda generally.
·      
Appropriate appearance and attire (possibly uniform,
friendly manner with all passengers).
·      
Ensures unrestricted availability of vehicles at all
times and reports restrictions immediately.
·      
Willingness to up skill as required by the tasks to
be performed and corresponding measures are agreed with management.
·      
At least 1-3 years’ work experience as a driver with
references
·      
No major accidents in the past 3 years
How
to Apply:
All interested and qualified persons are strongly
encouraged to apply by submitting their application and CV along with the contacts
 of three professional referees to The
Director, Future Options Consulting ltd, by email: hr@futureoptionsug.com  ; quoting the position you are applying for
and the reference N0. as the subject.. Please note: This is a national
position. Application and CV should be in one document and a maximum of 4 pages
only. No other attachments are required at this stage. Only the shortlisted
candidates will be contacted. We encourage women, people with disabilities and
minority groups ta apply for this position. GIZ is committed to equal
opportunities and diversity of perspective at the working place.
Deadline: 31st
January 2020 by 5.00pm
For
more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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