Deputy Food Assistance Manager NGO Job Opportunities – World Vision International

Organisation: World Vision
International
Reports
to:
  Team
Leader Food & Cash Assistance Project
Duty
Station:
  Uganda
About
US:
World
Vision Uganda is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. 
Our prayer for every Heart, the will to make it so.”
Job Summary:   The Deputy Food Assistance Manager will provide
technical and direct management oversight of the food assistance program at the
region/settlement level with a view to ensure quality food programming, systems
and procedures and accountability within the framework of World Vision and
donor (WFP) standards and guidelines. Collaborate and coordinate with the rest
of WV Uganda ministry departments, partners, donors and government in the
design and implementation of food assistance programs including early warning
disaster preparedness, mitigation and actual response. The Deptuy FAM is the
goal owner of food assistance at the regional level and in charge of the
day-to-day operations and administrative issues in the region.
Key Duties and Responsibilities: 
Food
Assistance Programming
·       Provide management
supervision and oversight for the food assistance program at region level.
·       Manage and track food
assistance programming budget and assets at the region level.
·       Work hand in hand with
other WV Uganda departments to ensure proper integration of the food assistance
programming with the greater WV Ministry.
·       Collaborate and
coordinate with other WV Uganda ministry departments and regional technical
staff in areas of food programming research, impact learning, innovative
programming and partnerships as well as the dissemination of major food
programming issues, new ideas and trends, advocacy and the optimization of food
programming for both relief and development need in the country.
·       Develop monitoring plan
for all food assistance and complementary activities (Livelihood, Gender &
Protection, Nutrition) in the region and ensures that regular and rigorous
monitoring takes place during implementation. Track major trends and finding
and take action to ensure projects objectives are accomplished
·       Participate in the
recruitment of staffs that have the required knowledge, skill and abilities in
order to meet WV food assistance programming standards.
·       Participate in project
proposal design, budget development and drafting/review of agreements.
Supervision
of field operation
·       Provide technical
oversight through periodic visits to monitor and review all aspects of the food
programming and systems as well as to provide appropriate feedback and
recommendation to the Food Assistance Officer, Gender & protection officer,
Nutrition Officer, Livelihood Officer, Grant accountant.
·       Conduct un-scheduled and
scheduled field visit to observe distribution and check compliance with set
standards. 30% time allocated for field visit per month.
·       Conduct on spot training
to correct any anomalies detected.
·       Integration of other
sectors in food programming i.e. MEAL, Gender, Protection & Livelihood,
Nutrition.
Project
Reporting
·       Ensure timely and
accurate reports including CSRs, RSRs, LSRs, narrative etc, which reflect the
true picture of the food assistance projects in the region, are prepared and
submitted to Senior FAIRO and Food Assistance Manager as per agreed timelines.
·       Ensure all reports to
donor (Weekly, monthly, quarterly and EoP) are submitted in time
·       Ensure FAIRO generates
accurate CTS reports (CSR, RSR, LSR, Donor Receipt tally, Distribution Summary,
RTS Summary, Ration reasonability test) as per the agreed timeline.
·       Consolidate and review
monthly and quarterly narrative reports as per the agreed scheduled with SOs
and Donor.
·       Ensure that WFP invoices
are accurate, submitted on time and any issues arising and addressed in a
timely manner.
·       Support finance team in
follow-up of reimbursement for invoices submitted.
·       Ensure that commodity
and cash CSS are submitted, cleared and posted in the DGDB as per WV timelines.
Staff
management
·       Develop and implement a
staff capacity building plan on areas of commodity management, food distribution,
and nutrition and hygiene sensitization in order to meet established standards
through on the job training, workshops, conferences and any other appropriate
methods.
·       Identify other training
needs during appraisal process and liaise with Senior Management and People
& Culture to develop strategies for capacity building.
·       Develop and maintain an
updated succession plan for the team that can be utilized whenever
opportunities arise.
·       Implement staff
performance management strategy.
·       Develop a leave management
plan and oversee its implementation to ensure staff exercise life work balance.
·       Ensure volunteers,
security guards, police and community structure payments are processed on time
and payments made in a timely manner.
·       Cultivate a culture of
high performance as per WV core competencies spectrum.
Coordination
and networking
·       Organize staff meeting
to discuss project implementation as well as challenges, success and solution.
·       In charge of all
technical sectors that support food programming i.e. MEAL, Gender, Protection,
Nutrition, Finance & Livelihood, Nutrition & partnering.
·       Organize and document
monthly management meetings
·       Coordinate technical
units to ensure WV is represented in all sector working group actively.
·       Participate in Partner
coordination meetings with donor and other stakeholders. (UNHCR, OPM, WFP and
other Partners.
·       Consolidate feedback and
action points from different sector working group meetings for WV management
response and action.
·       Organize quarterly
performance meeting with the co-applicant to identify gaps and compliance,
·       In charge of
co-applicant management processes.
·       Contribute in the
development, review and implementation of agreements with partners.
Administration
& budget management
·       Overall Supervision of
logistics/Project fleet ensuring times maintenance and service in coordination
with support services department.
·       Review and approve
finance fleet reports to ensure costs are properly apportioned
·       Maintain asset register
and inventory management for the project.
·       Develop and oversee the
implementation of the project procurement plan.
·       In charge of the budget,
planning, monitoring, review to ensure project is delivered on time and on
budget in consultation with the Team Leader Food & Cash assistance.
·       Conduct monthly finance
review meetings to ensure project costs are accurate and acceptable.
·       Approval of expenditure
within WVU Levels of Authority.
·       Ensure all compliance
issues are addressed with acceptable timeframes (1 month).



Qualifications,
Skills and Experience:
·       The ideal applicant for
the World Vision Deputy Food Assistance Manager – West Nile job must hold a Bachelor’s
degree in social sciences or development.
·       Three to five years of past
experience, preferable with a busy NGO or UN agency, in food commodities
handling tracking and accounting.
·       Prior experience with WV
CTS system and or UN Data management system is an added advantage.
·       Knowledge of WV, WFP and
USAID regulations pertaining to relief food commodities tracking accounting and
reporting.
·       This position requires a
person who is self starter, who can accomplish the task with minimal or no
supervision. He/she should be able to manage a team of staff as well as
cooperate with other units. He/she must be keen on details and well organized
individual
·       Good understanding of
writing project proposals, budget management and finance.
·       Good understanding of
Humanitarian principles, monitoring & evaluation child protection
mainstreaming in food assistance.
·       Computer literate
·       People management
·       Negotiation and
influence.
·       Partnership management.
How to Apply:
All
suitably qualified candidates are encouraged to submit your application and
complete Curriculum Vitae. Apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Deadline:
19th January 2020
For
more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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