Fresher Administrative Assistant Jobs – Windle International Uganda (WIU)

Organization: Windle International Uganda (WIU)
Funding Source: United Nations High Commissioner
for Refugees (UNHCR)
Duty Station:  Uganda
About US:
Windle International Uganda (WIU) formerly Windle Trust
Uganda is a registered INGO whose mission is to promote peace and development
in communities through provision and coordination of Education and training for
Refugees and people affected by conflict.Windle International Uganda is the
lead partner of UNHCR in implementing Education Projects in Uganda with close
collaboration with the Government of Uganda through the Office of the Prime
Job Summary:   The Administrative Assistant will be responsible
for supporting the day to day running of the administrative function at field
level, most notably, stores and inventory management. He/ She will perform
duties related to distribution of supplies and managing stock while working
closely with both the finance and the Human Resources Department to be able to
deliver in these areas.
Key Duties and Responsibilities:  
Stock keeping and Inventory Management
Verifying receipt of supplies
Sort, organize, and store inventory in storage
Package items for dispatch and delivery; follow
up and endure receipt of dispatched items/ documents
Receive parcels and documents delivered to the
Field Office
Report damaged or missing inventory to
Filing of distribution reports
Stack and organize stock and bulk items received
in the storage area
Remove inventory from trucks and ensure they are
properly stored
Update logs and documentation for inventory
Support the team in preparation of documentation
for audits
Responsible for reporting minor repairs in the
Maintain supplies inventory by checking stock to
determine inventory level, anticipating needed supplies; informing responsible
persons to expedite requests for supplies;
Finance, Human Resource and Administration Support
Submit accurate stock reports to the Finance
Assistant as required
Participate in drawing distribution plans with
Programs teams,
Support in the payment of utility bills when
Supports HRA in keeping up to date fuel records
and log books when required
Support the coordination of the Logistics
function as directed
Handle sensitive information in a confidential
Prepare for and take accurate minutes of
Oversee and supervise the work of junior support
Maintain up-to-date employee leave records
Carry out administrative duties such as filing,
typing, copying, binding, scanning etc.
General Office Administration:
Support other staff activities by typing,
photocopying and printing documents
Assist in record keeping
Offer guidance and support supervision to the
administrative staff; Office Assistant, Guesthouse Attendant, Guard, Cleaner.

Qualifications, Skills and Experience:
The applicant for the Windle International
Uganda (WIU) Administrative Assistant job opportunity must hold a Bachelor’s
degree in Business Administration, Public Administration, Social sciences, or
any related field
One year of related experience
Mastery of office software (MS Word, Excel and
PowerPoint) is a requirement
Good interpersonal and public relation skills
Interpersonal skills
Communication skills
Problem solving and creativity
Time Management
Demonstrated communication skills – both verbal
and written
Affinity to teamwork and a willingness to learn
Proactiveness and Ability to meet tight
How to Apply:
All interested applicants should apply online at the link
Deadline: 13th January, 2020
For more of the latest jobs, please visit or
find us on our facebook page

Leave a Reply

Your email address will not be published. Required fields are marked *