4 No Experience Logistics Intern Job Placements – War Child Holland (WCH)

Organisation: War Child Holland (WCH)
Duty Station: Uganda
Reports to: Project Support Officer
Monthly Facilitation: 300,000 UGX
About US:
Child Holland (WCH) is an international NGO investing in a peaceful future for children
and youth affected by armed conflict.
Job Summary:  
Intern will support the field office in areas of Logistics, Procurement, and Administration
in relation to the project activities and operations.
Key Duties and Responsibilities: 
·       Support the PSO in
ensuring proper and timely completion of all procurement documents and that
they have sufficient and accurate supporting documentation.
·       Support the PSO and
other staff in the collection of quotations based on WCH procurement
·       Support staff in the
completion of Purchase requests ensuring that these are correctly described and
coded and in compliance with WCH and donor policies and procedures;
·       Source from surrounding
NGO active vendors, select and maintain an updated database of relevant vendors
such as car rental, fuel, internet service, etc.
·       Ensure that each
undertaken procurement is fully documented, in compliance with WCH/Donor
requirements and documents are appropriately filed and safeguarded;
·       Ensure appropriate and
timely documentation of distribution of goods to beneficiaries as per project
plans ensuring distribution lists, way bill and final receipt confirmations are
in place for each delivery.
·       Ensure office supplies
are always restored when deplated and pertake in the procurement of supplies.
·       Ensure timely
replenishment of office supplies, utilities (stationary, filing systems,
photocopier, furniture, water, electricity, etc.)
·       Ensure office premises,
accommodation are managed, maintained and meet assessed required security
standards, including medical kit and fire extinguishers;
·       Ensure visitors are
provided with welcome package and ensure the required forms are on file
·       Support PSO in arranging
for accommodation bookings and transportation of goods;
Fleet and vehicles
·       Assist PSO in organising
and maintaining the vehicle and motorbike movements as per team needs.
·       With the guidance of the
PSO, review vehicle and motorbike logbooks on a weekly basis to ensure
completeness and accuracy. Produce a complete monthly fleet report using the
provided templates, scan completed and signed logsheets fuel and maintenance
receipts and send to PSO for review.
·       Assist PSO in monitoring
the use of vehicles and motorbikes (consumption and mileage, damages,
administrative documents), consolidate, analyze and report the data for each
vehicle/motorbike and submit monthly report to the county office.
·       Ensure timely top-ups of
fuel cards.
·       Maintain proper rental
records/agreements and verify that the rental vehicles and taxi companies
comply with WCH regulations and needs.
·       Report all car incident
to the project coordinator and prepare the relevant reports.
Stock Management;
·       Ensure proper recording
of all stock in and out of the field store with proper segregation of duties.
·       Manage all fully
authorised and approved stock documentation; (Stock requests, Good received
Notes, Stock card etc)
·       Provide an end of month
stock report using the WCH stock report templates.

Skills and Experience:
·       Should have completed a
Degree in Business Administration, Logistics, Procurement / Supply Chain or
related field.
·       Candidates from within
and around Kyaka, Kyangwali, Isingiro and West Nile Region are encouraged to
How to Apply:
suitably qualified and interested applicants please apply online at the link
Deadline: 5th
February 2020 by 5:00pm

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latest jobs, please visit 
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