The Ugandan Jobline

Job Title:     Administrative Assistant/ Secretary (3 Fresher Jobs)

Organisation: Pharmaceutical Company

Duty Station: Kampala, Uganda

Key Duties and Responsibilities:

·       To keep proper records of the all office files.

·       To keep all office information secretive as required of a secretary.

·       Prioritizing director’s incoming workloads and handling all correspondences.

·       Organizing travels and making bookings of hotel, transport, air tickets of any staff traveling out or any visitor received by the Organisation.

·       To draft, type, fax or email correspondence to their desired destinations for the company at large.

·       You will be responsible for the office equipment such as the telephone, fax machine, copier, computers, scanners and typewriters and ensure that they are strictly used on official basis only.

·       Maintaining technical knowledge by attending educational workshops and by reading secretarial publications.

·       Providing historical references using the filing system whenever any history asked to be presented for official use.

·       To ensure that the post office box is checked on a weekly basis for mails or any communication.

·       You are In-charge of office stationery, make LPOs and present them to the Chairman/ Managing Director’s or the Director’s office for approval.

·       To carry out all company filing as assigned to you by management.

·       Maintain stationary supplies and verifying what goes out and comes in the stationary.

·       To keep proper records of all company documents especially those assigned to you by you line manager.

·       To arrange incoming and outgoing appointments of directors or managers and taking messages on behalf of the Organisation.

·       To monitor, maintain and keep track of all service providers’ files such as telephone service provider, internet service providers etc.

·       To perform any other duties assigned to you by management

Qualifications, Skills and Experience:

·       Academic Qualifications – Degree in a Business related Course from a recognized Institution.

·       Two years of working experience in a Secretariat or Administrative Position.

·       Good interpersonal and communication skills.

·       Should be Smart, Active, Motivated and ready to learn.

·       Should be a computer literate with excellent command of Microsoft Office, MS Word, Excel, and Access & Power point.

·       Able to work independently as well as in a team.

·       Should have good marketing, presentation, negotiation skills with a demonstration of initiative.

·       Should preferably be below 35 Years.

How to Apply:

All candidates should send their applications addressed to the Human Resource Manager via Email to: recruitment2019.goodman@gmail.com  with the following;

·       Cover letter

·       Resume

·       Scanned Copy of your recent Passport size photo

Deadline: 14th January 2020

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