Job Title: Administrative Assistant/ Secretary (3 Fresher Jobs)
Organisation: Pharmaceutical Company
Duty Station: Kampala, Uganda
Key Duties and Responsibilities:
· To keep proper records of the all office files.
· To keep all office information secretive as required of a secretary.
· Prioritizing director’s incoming workloads and handling all correspondences.
· Organizing travels and making bookings of hotel, transport, air tickets of any staff traveling out or any visitor received by the Organisation.
· To draft, type, fax or email correspondence to their desired destinations for the company at large.
· You will be responsible for the office equipment such as the telephone, fax machine, copier, computers, scanners and typewriters and ensure that they are strictly used on official basis only.
· Maintaining technical knowledge by attending educational workshops and by reading secretarial publications.
· Providing historical references using the filing system whenever any history asked to be presented for official use.
· To ensure that the post office box is checked on a weekly basis for mails or any communication.
· You are In-charge of office stationery, make LPOs and present them to the Chairman/ Managing Director’s or the Director’s office for approval.
· To carry out all company filing as assigned to you by management.
· Maintain stationary supplies and verifying what goes out and comes in the stationary.
· To keep proper records of all company documents especially those assigned to you by you line manager.
· To arrange incoming and outgoing appointments of directors or managers and taking messages on behalf of the Organisation.
· To monitor, maintain and keep track of all service providers’ files such as telephone service provider, internet service providers etc.
· To perform any other duties assigned to you by management
Qualifications, Skills and Experience:
· Academic Qualifications – Degree in a Business related Course from a recognized Institution.
· Two years of working experience in a Secretariat or Administrative Position.
· Good interpersonal and communication skills.
· Should be Smart, Active, Motivated and ready to learn.
· Should be a computer literate with excellent command of Microsoft Office, MS Word, Excel, and Access & Power point.
· Able to work independently as well as in a team.
· Should have good marketing, presentation, negotiation skills with a demonstration of initiative.
· Should preferably be below 35 Years.
How to Apply:
All candidates should send their applications addressed to the Human Resource Manager via Email to: [email protected] with the following;
· Cover letter
· Resume
· Scanned Copy of your recent Passport size photo
Deadline: 14th January 2020
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