The Ugandan Jobline

Job Title:      Travel Assistant (2 UN Job
Placements)

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Reports to:
Chief of Unit

Job Opening Number: 20-Administration-RSCE-130510-J-Entebbe (M)

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities:  Within delegated authority, the Travel
Assistant will carry out the following duties:

·       
Calculates
airfare and avail itineraries based on information from the GDS and work
closely with travel management companies contracted by United Nations
Secretariat.

·       
Process
Travel Requests, expense reports and shipment requests as required for all
travel types.

·       
Calculates
airfare for requested destinations, lump sum; and costs for shipment of
personal effects.

·       
Provides
information to staff and consultants on the most direct and economical route,
and plans routings and itineraries plus the most economical airfare rates for
such travel as permitted by the rules and regulations.

·       
Provides
information on rates and travel schedules for specific itineraries. Advises on
travel issues. Replies to queries to clients.

·       
Contacts
airlines or travel agency to make reservations at least expensive fares, and
requests issuance of tickets.

·       
Arrange
tickets and cargo space for repatriation of human remains; Arrange tickets for
medical evacuation.

·       
Advises
substantive offices, travelers and other relevant staff of arrival information,
requesting arrangements to be made accordingly for traveler.

·       
Responds
to queries received from Client Service Pillar under the escalation mechanism
assigned for specific action related to travel transaction processing.

·       
Review
entitlement travel details as approved by HR partner to reconfirm compliance
with travel policy.

·       
Processes
entitlement travel as requested by Client Missions and RSCE.

·       
Perform
other duties as and when required by the Supervisor.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Travel
Assistant job must hold a High school diploma or equivalent. An additional
qualification in travel is desirable.

·       
At least
five (5) years of progressively responsible experience in travel administration
or related area is required.

·       
Experience
working in travel administration including international travel and
transportation requirements, travel fare construction, routings, travel
reimbursement and shipping practices or related area in within an international
organization or non-governmental organization – in a conflict or post-conflict
setting is required.

·       
Experience
with airline reservation systems (SABRE/ AMADEUS/APOLLO/GALILEO) and web-based
applications such as Enterprise Resource Planning system (ERP) or equivalent in
an international setting is desirable.

·       
Experience
in a shared service center is desirable.

·       
Languages:
fluency in oral and written
English is required. Knowledge of another official United Nations language is
desirable.

Competencies:

·       
Professionalism: Assists in the arrangements for official
travel and transportation for all personnel serving in the RSCE and its Client
Missions in prompt/timely settlement of expense reports. Assists in providing
travel-related information to all staff members. Takes action on the more
complex travel cases and related issues with a view towards minimal cost to the
RSCE. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.

·       
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.

·       
Client
Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; Establishes and maintains productive partnerships
with clients by gaining their trust and respect; Identifies clients’ needs and
matches them to appropriate solutions; Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
Keeps clients informed of progress or setbacks in projects; Meets timeline for
delivery of products or services to client.

How to Apply:

All suitably
qualified and interested candidates should send their applications through the
United Nations online portal at the link below.

Click Here

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

Deadline:  30^th January 2020

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