The Ugandan Jobline

Job Title:            Office Assistant

Organization:  Deposit
Protection Fund of Uganda (DPF)

Duty Station:   Kampala, Uganda

Reports to:      Head
Human Resources and Administration

About US:

The Deposit Protection Fund of Uganda (DPF) is a Ugandan
government agency that provides deposit insurance to depositors in Ugandan
Banks, Credit Institutions and Microfinance Deposit-taking Institutions (MDIs).

Job Summary:  The Office Assistant will provide general
office administrative support services and preliminary information to people
visiting the Fund premises.

Key Duties and Responsibilities:  

·       
Perform activities such as receiving and
delivering documents or items, including correspondence, memorandum, publications,
records, files, packages, and other similar material within the office as per
instruction.

·       
Maintain cleanliness of offices, office
equipment and furniture and clean those as and when required.

·       
Deliver all items precisely and timely.

·       
Assist with basic office duties such as
photocopying, filing and other relevant assignments upon demand.

·       
Receives visitors and provides relevant and
accurate information.

·       
Handles the telephone and taking messages.

·       
Sorts and distributes the incoming and outgoing
correspondences.

·       
Administers and inform staff regarding packages
supplied by vendors and postal services for timely delivery.

·       
Works with vendors to repair equipment, maintain
building and light replacements.

·       
Handles internal communications, such as office
memos.

·       
Maintains all office equipment such as copiers,
fax machine and first aid kit to facilitate smooth office functioning.

·       
Coordinates messenger and courier service.

·       
Retrieves information when requested.

·       
Performs other work-related duties as assigned,
within your scope of practice.

Key Results:

·       
Positive customer and staff experience.

·       
Efficient and timely services and transmittal of
correspondences.

·       
Ensure neat and clean office area and
environment for both employees and customers.

Qualifications, Skills and Experience:

·       
The ideal candidate for the Deposit Protection
Fund of Uganda (DPF) Office Assistant job placement must hold an A ‘level
certificate and a maximum of an ordinary diploma is essential.

·       
Experience as an office assistant or office
attendant is desirable.

·       
Certification related to office administration,
customer care, facilities management or related area is desired.

·       
Those with bachelor’s degrees and above or
equivalent need not apply.

Competencies:

Technical Competencies

·       
Excellent customer care skills.

·       
Standard command of spoken and written English.

·       
Professional telephone etiquette.

·       
Basic skills in Microsoft applications including
Word, Excel, and Outlook.

Behavioral Competencies

·       
Accountability and Dependability: Takes personal
responsibility for the quality and timeliness of work and achieves results with
little oversight.

·       
Transparency and Integrity: Earns others’ trust
and respect through consistent honesty and professionalism in all interactions.

·       
Team spirit and collaboration: Promotes
cooperation and commitment within the team to achieve the Fund’s organizational
goals and deliverables. Builds constructive working relationships characterized
by a high level of acceptance, cooperation, and mutual respect

·       
Adaptability and Flexibility: Adapts to changing
needs, conditions, and work responsibilities.

·       
Self-Management and thoroughness: effectively
manage own time, priorities, and resources to achieve goals. Ensures that work
is complete and accurate and independently follows up with others to ensure
that agreements and commitments have been fulfilled.

·       
Communication: Shares and receives information
using clear oral, written and interpersonal communication skills.

·       
Stress Tolerance and tact: Maintains composure
in highly stressful or adverse situations, diplomatically handles challenging
or tense interpersonal situations.

·       
Employee Engagement and enthusiasm: Demonstrates
commitment to the job, colleagues, the Fund and its mission by acting in ways
that further the accomplishment of its goals.

How to Apply:

All suitably qualified and interested candidates are
encouraged to apply online at the link below.

Click Here

Deadline: 30^th
January 2020 by 5:00pm

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