Procurement Officer UN Job Careers – United Nations Department of Operational Support (DOS)

Job Title:    Procurement Officer
Organization: United Nations Department of
Operational Support (DOS)
Duty Station: Entebbe, Uganda
Job Opening Number: 06 December 2019 – 19 January
2020
Grade: P4
Reports to: Chief, Global Procurement Support
Section
About US:
Department of Operational Support was established to provide
operational support to entities across the Secretariat, including other
departments, offices-away-from headquarters, field missions, and regional
commissions.  DSA oversees a range of specialized or cross-cutting
operational capacities. A large part of its responsibilities is to support
start-up, surge, transition and liquidation requirements and to exercise
authority on behalf of entities to which authority has not been granted owing
to a lack of capacity or from which authority has been temporarily withdrawn.
Key Duties and Responsibilities:Within limits of
delegated authority and under the direct supervision of Chief, Global
Procurement Support Section in Entebbe, Uganda and the overall supervision of
Director, Procurement Division, the Procurement Officer will be responsible for
the following duties:
·      
Serves as a senior procurement and contracting
expert with responsibility for the world-wide procurement of a wide variety of
supplies and services associated with highly complex (technically and legally)
contracts and procurement activities; may lead procurement work for a segment
of a central or large peace-keeping program.
·      
Provides technical advice on procurement
activities to officials of substantive units during all phases of the
procurement cycle.
·      
Analyzes and evaluates procurement requests and ensures
appropriateness of technical specifications.
·      
Develops and prepares highly complex contracts
for procurement of non-routine and technologically advanced commodities or
long-range services; issues international tender invitations; evaluates
responses to tender, and makes recommendations for finalization of purchases
and award of contracts; signs procurement orders up to the authorized limit,
and, in cases where the amount exceeds authorized signature authority, prepares
submissions to the Contracts Committee for review and subsequent approval by
the authorized official.
·      
Develops new tactical approaches to contracts,
as well as new methods for their application, based on market research.
·      
Prepares a variety of procurement-related
documents, correspondences and reports, analyzes the existing practices and
procedures.
·      
Contributes to development of institutional
procurement policies and procedures; develops standards and criteria for the
evaluation of goods, services, supplier capacity, etc.
·      
Maintains under constant examination production
patterns in exporting countries; evaluates the productive capacities and
performance of manufacturers to identify supply sources.
·      
Establishes approaches for negotiations and
conducts or coordinates all phases of negotiations with all concerned parties,
including the negotiation of disputes arising from contracts.
·      
May carry out consultancy missions to the field.
·      
Provides direction and guidance to more junior
staff.
·      
Performs other duties as and when required.



Qualifications, Skills and Experience:
·      
The ideal candidate for the United Nations
Department of Operational Support (DOS) Procurement Officer job opportunity
must hold an advanced university degree (Master’s degree or equivalent degree)
in business administration, public administration, commerce, engineering, law
or a related field. A first-level university degree in combination with two
additional years of qualifying experience may be accepted in lieu of the
advanced university degree. Certification issued by a recognized professional
procurement training institution is desirable.
·      
At least seven years of progressively
responsible experience in procurement, contract management, and contract
administration is required.
·      
At least five consecutive years of procurement
experience in conducting international tender exercises to award contracts is
required.
·      
Three consecutive years of the aforementioned
experience, in the most recent seven years is desirable.
·      
Experience in the use of procurement information
systems is desirable.
·      
Experience in handling complex, high-value
contracts specialized in various categories of supplies and services is highly
desirable.
·      
Experience in procurement processes and
procedures supporting the implementation of programmes and operations for the
United Nations or other comparable international organization is desirable.
·      
Languages: fluency in English is
required. Knowledge of French is desirable. Knowledge of another official
United Nations language is an advantage.
Competencies
·      
Professionalism: Knowledge of
internationally recognized procurement standards and of all phases of
international procurement techniques and operations used in contracting for
highly complex and technologically advanced goods and services. Knowledge of
contract law and expertise in handling complex procurement and contract issues.
Knowledge of quantitative methods to measure supplier capacity systems and
ability to identify sources of supply, market trends and pricing. Ability to
shape and influence agreements with requisitioning units and vendors. Ability
to apply technical expertise to resolve a range of complex and/or sensitive
issues/problems. Ability to develop procurement policies, procedures and new
programmes. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
·      
Teamwork: Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.
·      
Planning& Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·      
Accountability: Takes ownership of
all responsibilities and honours commitments; delivers outputs for which one
has responsibility within prescribed time, cost and quality standards; operates
in compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
NB: The United Nations does not charge
a fee at any stage of the recruitment process (application, interview meeting,
processing, or training). The United Nations does not concern itself with
information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to
serve the United Nations Department of Operational Support (DOS) in the
aforementioned capacity should express their interest by visiting the UN
recruitment website and clicking Apply Now.
Deadline: 19th January 2020
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