Personal Assistant / Event Planner Job Placements – FIG Consult Limited (Events Service Provider)

Organisation: FIG Consult Limited (Events
Service Provider) 
Duty Station: Bukoto, Kampala, Uganda
About US:
FIG Consult Limited is a leading Human Resource Consultancy.
They are recruiting on behalf of a valuable client, an events service provider.  
Job Summary: The Personal Assistant / Event Planner is
accountable for ensuring successful events through overall planning,
organizing, communicating and executing all aspects of the process whilst
meeting or exceeding client expectations. 
The events include weddings, corporate events, small functions and even
big product launches both in Kampala and upcountry.
Key Duties and Responsibilities:
Assisting the events team with a high number of
events, ranging from weddings, small meetings, award ceremonies and big
corporate events
Accompanying events manager to both internal and
external events
Promoting events across all social media
platforms and manage all online inquiries
Send quotations and invoices to all clients and
ensure they are accurate and presented in line with service level agreements
Work with management to maximize and drive
decoration business
Promotion and selling of the decoration packages
at every opportunity through client show-arounds, marketing events,
co-ordinating the production of collateral and PR opportunities to achieve this
Dealing with clients in person or via telephone
& email and responding to all requests in a professional & timely
manner, endeavouring to convert every call into a sale whilst providing the
highest level of service, integrity and creativity
Capturing of all wedding/event enquiries in line
with our standards
Clarification of all details pertaining to an
event in writing, well in advance of the event
Effectively communicating client’s expectations
and requests accurately to all departments
Manage the store of all decoration items and
ensure all items are disbursed with authorization and returned
The jobholder will take lead in preparing of
weekly event work sheets and coordinate them to ensure all parties play their
Report all missing items after an event
Overseeing each client experience from initial
enquiry stage to post event stage
Supporting the events manager with logistical and administrative support
Maintaining records of all bookings e.g. venue
and taking payments where necessary
Assisting with creative decisions
Attending all meetings to act as a second point
of contact
Ad-hoc duties at events including, but not
limited to, guest list management, showing guests to tables and taking coats
Helping set up and dismantle events efficiently
through to completion
Ensuring all branded items for events arrive on

Qualifications, Skills and Experience:
The applicant should at least hold a Diploma /
At least two years of providing administrative
support to an events company
Basic accounting knowledge with experience in
generating invoices and receipts
Debt collection experience is desired
with creative appeal and design skills are strongly preferred.
Proven project management skills
Strong commercial acumen
Confident with all Microsoft Office packages
Creative and used to thinking outside the box
Excellent networker
Passion for events
Able to work independently as well as part of a
Personable and presentable
Eager to contribute new ideas
Events marketing skills and added advantage
Possess a positive attitude, outgoing, extremely
friendly with appreciation for brand driven standards
Previous experience dealing with brides and
Proven track record in sales performance with
clear ability to convert business
Target driven with excellent presentation and
negotiation skills
Excellent communication skills
Excellent organisational skills & attention
to detail
Ability to work under pressure
Highly flexible
Willingness to work long hours especially during
Age: Below 30 years
How to Apply:
All candidates should send their updated CVs and cover
letters to Please also include a cover letter
that should clearly state your salary expectation and indicate the position
title as subject of Email.
Deadline: 31st December 2019
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