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Job Title:            Procurement Officer

Organization:  Deposit
Protection Fund of Uganda (DPF)

Duty Station:   Kampala, Uganda

Reports to:      Manager/Assistant
Manager Procurement and Disposal

About US:

The Deposit Protection Fund of Uganda (DPF) is a Ugandan
government agency that provides deposit insurance to depositors in Ugandan
Banks, Credit Institutions and Microfinance Deposit-taking Institutions (MDIs).

Job Summary:    The
Procurement Officer will mainly compile information and records to draw up
purchase orders for procurement of materials and services.

Key Duties and Responsibilities:  

·       
Create and maintain records of supply purchase
orders, paid invoices, goods delivered, product and raw material quality,
current inventory and future order scheduling.

·       
Oversee fulfillment of supply contracts by
verifying quantity and quality of incoming shipments, checking invoices for
accuracy, ensuring compliance with contractual regulations and working with
vendors as necessary to resolve any discrepancies.

·       
Participate in negotiations with vendors,
including researching prices, products and other data beforehand and
coordinating with suppliers to create optimal purchasing contracts.

·       
Prepares purchase orders and send copies to
suppliers and to departments originating requests.

·       
Determines if inventory quantities are enough
for needs, ordering more materials when necessary.

·       
Responds to customer and supplier inquiries
about order status, changes, or cancellations.

·       
Performs buying duties when necessary.

·       
Contacts suppliers in order to schedule or
expedite deliveries and to resolve shortages, missed or late deliveries, and
other problems.

·       
Reviews requisition orders in order to verify
accuracy, terminology, and specifications.

·       
Prepares, maintains, and reviews purchasing
files, reports and price lists.

·       
Compares prices, specifications, and delivery
dates in order to determine the best bid among potential suppliers.

·       
Tracks the status of requisitions, contracts,
and orders.

·       
Calculates costs of orders, and charge or
forward invoices to appropriate accounts.

·       
Checks shipments when they arrive to ensures
that orders have been filled correctly and those goods meet specifications.

·       
Compares suppliers’ bills with bids and purchase
orders in order to verify accuracy.

·       
Prepares bills for payment.

·       
Locates suppliers, using sources such as
catalogs and the internet, and interview them to gather information about
products to be ordered.

·       
Maintains knowledge of all Fund and PPDA rules
and regulations affecting procurement and provides advises staff members and to
vendors.

·       
Monitors in-house inventory movement and completes
inventory transfer forms for book-keeping purposes.

·       
Monitors contractor performance, recommending
contract modifications when necessary.

·       
Prepares invitation-of-bid forms and mail forms
to supplier firms or distributes forms for public posting.

·       
Performs other work-related duties as assigned,
within your scope of practice.

Key Results:

·       
Estimate and cost parameters and budgets for
purchases

·       
Good relationships with vendors/suppliers

·       
Records of purchases, pricing, and other
important data

·       
Plans for purchasing equipment, services, and
supplies

·       
Products and supplies of high quality

·       
Up-to-date list of suppliers and their
qualifications, delivery times, and potential future development

Qualifications, Skills and Experience:

·       
The ideal candidate for the Deposit Protection
Fund of Uganda (DPF) Procurement Officer job placement must hold a first-class or
upper second-class bachelor’s degree in procurement, supply chain management,
logistics management, business administration, accounting, or related field,
from an accredited institution, is essential.

·       
Certification by Chartered Institute of
Procurement and Supply (CIPS) or related procurement certification is
desirable.

·       
Demonstrated proficiency in MS office packages
is desirable.

·       
Prior work experience is not a must.

Competencies:

Technical Competencies

·       
Negotiation and contracts management.

·       
Purchase and supplies management.

·       
Report writing and records management.

Behavioral Competencies

·       
Accountability and Dependability: Takes personal
responsibility for the quality and timeliness of work and achieves results with
little oversight.

·       
Transparency and Integrity: Earns others’ trust
and respect through consistent honesty and professionalism in all interactions.

·       
Team spirit and collaboration: Promotes
cooperation and commitment within the team to achieve the Fund’s organizational
goals and deliverables. Builds constructive working relationships characterized
by a high level of acceptance, cooperation, and mutual respect

·       
Adaptability and Flexibility: Adapts to changing
needs, conditions, and work responsibilities.

·       
Self-Management and thoroughness: effectively
manage own time, priorities, and resources to achieve goals. Ensures that work
is complete and accurate and independently follows up with others to ensure
that agreements and commitments have been fulfilled.

·       
Communication: Shares and receives information
using clear oral, written and interpersonal communication skills.

·       
Stress Tolerance and tact: Maintains composure
in highly stressful or adverse situations, diplomatically handles challenging
or tense interpersonal situations.

·       
Employee Engagement and enthusiasm: Demonstrates
commitment to the job, colleagues, the Fund and its mission by acting in ways
that further the accomplishment of its goals.

How to Apply:

All suitably qualified and interested candidates are
encouraged to apply online at the link below.

Click Here

Deadline: 30^th
January 2020 by 5:00pm

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