No Experience Front Desk Assistant Jobs – Reproductive Health Uganda (RHU)

Job Title:       Front Desk Assistant
Organization:
Reproductive Health Uganda (RHU)
Duty Station:
Kampala, Uganda
Reports to:       Administrative Officer
About us:
Reproductive Health
Uganda (RHU) is a Member Association of the International Planned Parenthood
Federation (IPPF), and its core mandate is to champion, provide and enable
universal access to rights-based Sexual and Reproductive Health and Rights
(SRHR) information and services to vulnerable and underserved communities and
to young people.  The role of the
engagement with RHU and its partners is to ensure that SRHR are respected,
protected and fulfilled as a goal in itself, and as a fundamental means to
gender equality, human well-being and sustainable development.
Job Summary:  Management of the reception, telephone
records, message services and other general duties
Key Duties and Responsibilities: 
  • Operate RHU’s switchboard, handling all incoming and outgoing telephone
    calls in a professional manner including routing calls to appropriate
    staff according to RHU procedures.
  • Greet and warmly welcome visitors to the Offices, ensuring they sign
    in the visitor’s book and informing the relevant member of staff of their arrival
    and keep their records.
  • Develop and maintain a tracking system on all incoming &
    outgoing mails and courier items for the office
  • Check and sign for deliveries, and actively distribute all incoming
    mails before informing the relevant member of staff/ offices of their
    arrival. Follow procedures and ensure security of valuables.
  • Ensure that relevant notices are displayed on staff notice boards in
    an orderly manner and regularly update materials displayed.
  • Monitor and ensuring that the reception/ front and rear entrances of
    the building are kept clean and tidy.
  • Report telephone equipment and line faults to the IT coordinator.
  • Perform any other professional duties as may be assigned by the
    supervisor.



Qualifications, Skills and Experience:
·      
The
ideal applicant must hold a Bachelor’s degree in Office Management,
Secretarial, or related field.
·      
Experience
working with a Non-Governmental Organization (NGO) not less than 2 years, will
be an added advantage.
·      
Knowledge,
Skills and temperament
·      
Knowledge
about RHU’s core business
·      
Excellent
written and verbal communication skills
·      
Competency
in Microsoft office applications including Word, Excel, and Outlook.
·      
Good
time management skills, good memory, multitasking and visitor support
·      
Experience
with administrative and clerical procedures
·      
Able to
contribute positively as part of a team, helping out with various tasks as
required
·      
Positive
and enthusiastic, Integrity, tact and diplomacy
·      
Flexible,
confident and polite attitude
·      
Professional
dress code and good telephone manners

How to apply
All interested and
qualified candidates submit by post, email or hand-deliver application letters
and attach certified copies of academic transcripts, a detailed Curriculum
Vitae and other relevant documents as well the contact addresses (e-mail) of 3
referees including their telephone contacts to:
The Executive
Director, Reproductive Health Uganda, P.O. Box 10746 Kampala
Or hand-deliver at:
RHU Head Office, Plot 2, Katego Road – Tufnell Drive, Off Kiira Road, Kamwokya
– Kampala, Uganda.
Only shortlisted
applicants will be contacted
NB:  Female applicants are encouraged to apply
Deadline: 6th December 2019

For
more of the latest jobs, please visit http://www.theugandanjobline.com or
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