The Ugandan Jobline

Job Title:            Receptionist

Organisation: Educate!

Duty Station:  Kampala, Uganda

About US:  

Educate! prepares youth in Africa with the skills to succeed
in today’s economy. We tackle youth unemployment by reforming what schools
teach and how they teach it, so that students in Africa have the skills to
start businesses, get jobs and drive development in their communities. Our
model is delivered through practically-trained teachers and youth mentors.
Educate!’s goal is to make this practical, skills-based model part of national
education systems.

Job Summary:  We
are looking for a pleasant/courteous, self-driven, enthusiastic, organised
individual with great interpersonal and communication skills to fill this
position in the Administration Department. The Receptionist will be responsible
for managing the reception through ensuring proper layout, as well as the
meeting rooms, operational support through the provision of the necessary
logistical support, payments coordination of invoices received and resource
management. You’ll join a motivated, passionate, overachieving team that is
positioning Educate! to be the leader in skills-based secondary education in
Africa and intensively impact one million youth each year by 2024.   

Key Duties and Responsibilities:

Reception Management – 40%

·       
Ensure proper layout and cleanliness of Front
Office and Meeting Room including the Board-room at all times.

·       
Maintain a record of in-coming and out-going
calls.

·       
Ensure proper office phone use.

·       
Dealing with incoming and outgoing
correspondences both electronic and physical and report to concerned
individuals.

·       
Sign for and deliver packages from courier to
the respective staff.

·       
Note the particulars of visitors in the
visitor’s sheet/Visitors book.

·       
Interact with visitors and vendors and provide
necessary assistance to them.

·       
Maintaining confidentiality with regards to
client information.

Operational Support – 20%

·       
Provides logistical support to the operations
team including Human Resource, Administration and Finance.

·       
Ensure Monitoring & Evaluation mentor
airtime is dispatched in a timely manner.

·       
Human Resource support on interview follow up
and documentation.

·       
Assist in packing of program material to the
different community units.

·       
Assist in the management of Induction materials,
carry out verification of returned items after every induction in a timely
manner.

Payment Coordination – 20%

·       
Ensure all invoices delivered by vendors are
complete and received in time by finance

·       
Ensure managers approve and sign all payment
documents in a timely manner

·       
Ensure Proper coding in terms of expense codes,
budget codes on payments

·       
Ensure Water, Electricity and Newspaper bills
are issued and paid in time

Resource Management – 20%

·       
Keep an up to date catalogue of books in the
resource centre and track their movement from person to person

·       
Encourage staff use of the resource centre
through advertising available books and resources

·       
Monthly reports on the usage of the resource
centre

·       
Proper filing of newspapers for future reference

Qualifications, Skills and Experience:

·       
The applicant must hold a Bachelor’s Degree in
Office Administration or a relevant field

·       
Two years of professional experience.

·       
Good interpersonal skills and Exceptional
Customer handling skills, Integrity and professionalism with a Sense of
urgency.

·       
Thrives in fast-paced team, communicates and
collaborates closely with great computer skills

·       
Experience of at least one year working in a
fast paced environment.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: Friday
3rd January 2020

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