Fresher Finance and Administration Assistant US NGO Jobs – International Rescue Committee (IRC)

Organization: International Rescue Committee
(IRC)
Duty Station: Uganda
About US:
The International Rescue Committee helps people whose lives
and livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over 1.6
million displaced. Following a peace agreement in 2006, Ugandans are returning
home and looking to rebuild their lives. The IRC is there to protect women and
children from violence and exploitation by fostering a safe environment and
encouraging education, and is supporting farmers and small businesses, and
helping communities promote peace and long-term development.
Job Summary: The Finance and Admin Assistant is
responsible for providing support for day-to-day administrative requirements,
including ware house and petty cash management in the IRC satellite office.
Key Duties and Responsibilities:
Administration:
·       
Attend to the office telephone, e-mail in a
professional manner and ensure timely distribution of mail/messages.
·       
Ensure mail pouches to other IRC Offices are
dispatched in a timely manner.
·       
Prepare invoices and payment request vouchers
for all utilities (electricity bills, water bills, newspapers etc) including
telephone bills.
·       
Ensure proper office management through
proactive engagement with office cleaner.
·       
Ensures OADM forms/Templates are replenished and
updated.
·       
Assist to monitor staff movement to/from the
field, to trainings, etc. and provide weekly updates (Travel calendars) to
relevant staffs
·       
Ensure proper inventory system is in place at
the satellite office
·       
Monitor the stock flow and distribution plans
and provide periodic reports
·       
Perform any other duties assigned
Finance:
·       
Ensure all finance documents/templates are
replenished and accessible by staff in the satellite office
·       
Follow up cash in transit and transfers at field
level
·       
Act as a cashier
·       
Maintain petty cash account register and ensure
petty cash reconciliation and replenish the petty cash when it reaches the
minimum limit for satellite office
·       
Submit weekly and monthly petty cash summaries
to the Finance Officer.
·       
Perform any other duties assigned



Qualifications, Skills and Experience:
·       
The applicant for the International Rescue
Committee (IRC) Finance and Administration Assistant job must hold a University
studies/ Higher education in Business administration, Business Studies or any
other related course;
·       
Two years of experience in similar position;
·       
Proven skills in administration and finance
·       
Strong organizational, interpersonal skills
·       
Good administrative skills
·       
Strong written and oral English communications
skills
·       
Excellent computer skills including MS Word,
Excel, PowerPoint and Outlook
·       
Must be able to work independently while being a
strong team player;
·       
Strong skills in collaboration with
multi-cultural and diverse teams
·       
A team builder with excellent people skills;
must be culturally sensitive
How to Apply:
All suitably qualified and interested candidates should send
their applications online at the link below.
Deadline: 20th
December 2019
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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