Job
Title: Administrative
& Personnel Assistant
Organization: Uganda
Golf Club
Duty Station: Kampala, Uganda
About US:
Uganda
Golf Club is an 18-hole course set right in the heart of Kampala City. The Club
has held out to remain the last expansive stretch of greenery in the city, a
welcoming haven in the bustling Capital.
Job Summary: The Administrative & Personnel Assistant
will provide a variety of administrative support to the Golf Course
Manager, Human Resources and department staff.
Key Duties and Responsibilities:
·
Provide general administrative dues and support to the Club Administrator
and General Committee
·
Ensuring all member records are updated and maintained accurately
·
Processing of all new memberships from applications at entry
·
Preparation and circulation of agendas/minutes for Committee meetings and
AGM/EGMs
·
Maintenance of office files (hard copy and electronic)
·
Effectively liaising with and responding to member, visitor and supplier
enquiries
·
Management of locker room waiting lists and ensuring all locker records
are maintained accurately
·
Processing and issuing swipe cards for new members and issuing
replacement cards/keys for existing
members
·
Be able to accurately minute meetings as and when required
·
Responsibility for ordering of Club stationery and ensuring office stock
levels are maintained
·
Ordering club merchandise for members as and when required
·
Flexible in working hours in order to undertake dues out of normal office
hours during peak periods
·
Assist with day to day operations of the HR functions and dues
·
Compile and update employee records (hard and so copies)
·
Process documentation and prepare reports relating to personnel
activities (staffing, recruitment,
training, grievances, performance evaluations etc)
·
Deal with employee requests regarding human resources issues, rules, and
regulations
·
Assist in payroll preparation by providing relevant data (absences,
bonus, leaves, etc)
·
Properly handle complaints and grievance procedures
·
Conduct initial orientation to newly hired employees
·
Perform other dues as assigned.
Qualifications, Skills and Experience:
·
The applicant must hold a Bachelor’s degree in Human Resource or
equivalent
·
At least two years’ experience in the hospitality industry or in a
professional, office environment.
·
Basic Computer Skills
·
Communication Skills
·
Strong organizational habits
·
Customer focus and relationship building
·
Appropriate cash handling skills
·
Must be able to work independently with little or no supervision
How to Apply:
All
candidates should Email an updated CV and cover letter to
[email protected]
Deadline: 6th December
2019
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