Fleet Manager NGO Job Careers – Rakai Health Sciences Program

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Job Title:            Fleet
Manager

Organisation:  Rakai Health Sciences Program

Duty Station:
Uganda

About us:

Rakai Health Sciences Program
(RHSP) is a collaborative Bio-medical Research and Service delivery
organization founded in 1987, formerly the Rakai Project.

Job Summary:
The Fleet Manager will oversee management of the fleet vehicles so that
operational needs are met, working in strict compliance with the standards set.

Key
Duties and Responsibilities: 

·       Maintain electronic databases of trips, mechanic
maintenance records of fleet management.

·       Ensure fleet availability to meet all requests by
scheduling, forecasting and surveying current user trends.

·       Maintain knowledge and utilize all fleet information
and vehicle tracking information to forecast new requirements.

·       Arrange fleets and fleet operational staff to provide
support and ability to support emergencies.

·       Perform vehicle registration, insurance and
documentation regarding induction of new vehicles in existing fleet.

·       Oversee routine and ad hoc maintenance, obtain GPS
tracking for new vehicles and renew old ones to ensure schedule fleet
management.

·       Monitor and ensure fleet operation in compliance the
RHSP rules and regulations.

·       Maintain and monitor data management system to organize
fleets as per various schedules and requests.

·       Develop and implement standard operational standards
to maintain vehicles by advocating best practices in industry.

·       Streamline and monitor fuel purchase system with
assistance of Fuel Cards, fuel issuance forms for all vehicles and drivers.

·       Provide direction to department staff to regulate
budget cycle requirements and control budgeting process.

·       Plan, process and execute vehicle purchase and vehicle
replacement efficiently.

·       Plan and prepare annual budget, expenditures and
analyze all financial objectives.

·       Facilitate and implement corrective actions and
capacity building to manage entire fleet to achieve RHSP objectives

·       Prepare and submit regular fleet management reports

Qualifications,
Skills and Experience:

·       The ideal applicant must hold  Bachelor’s degree in Business Administration,
Project Management or related field

·       Certificate in fleet Management is an added advantage

·       At least 2 years’ experience in the fleet management.

·       Knowledge about car mechanics is an added advantage

·       Good planning, organizational and analytical skills

·       Sensitive to different personalities, characters and
cultures.

·       Ability to lead field teams.

·       Good computer skills especially in MS Excel & Word
and databases

·       Driving skills with a valid driving permit

·       Ability to work in remote areas.

How to apply:

All interested Candidates
possessing the above attributes can send their applications including a cover
letter, latest Copy of CV (with 3 referees), copies of academic
qualifications/certificates addressed to the HR Manager to jobs@rhsp.org Kindly
indicate the Job title under subject of the mail. Only Online applications will
be considered.

Only short-listed candidates
will be contacted by Rakai Health Sciences Program. Any form of lobbying and
canvassing will lead to disqualification.

Deadline: Tuesday,
31st December 2019 by 5:00pm

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