Finance and Operations Manager Job Placements – Geneva Global

Job Title:       Finance and Operations Manager
Organization:
Geneva Global
Duty Station:  Uganda
About US:
Geneva Global, an
international philanthropic advisory firm, is recruiting for an exciting
responsible position in program financial management. GG-Uganda has operated
the Northern Uganda Education Program (NUEP) since 2016, supporting the
government to pursue its education quality and access goals. Based in Gulu,
GG-Uganda manages a multi-year education, community empowerment, and education
systems strengthening project, working with the Ministry of Education and
Sports, district and other relevant authorities, and local implementing
partners..
Job Summary: The Finance and
Operations Manager will have primary responsibility for overseeing the
day-to-day financial management and operations of Geneva Global Uganda’s Gulu
ofiice while also monitoring the financial accounting, reporting, and operations
of the program’s grantees and collaborating partners. The Finance and
Operations Manager will ensure that partners adhere fully and transparently to
Geneva Global’s financial standards and other administrative practices, offering
mentorship and capacity strengthening as needed. The Finance an Operations
Manager will embody those same standards in managing Geneva Global’s own
finances and procedures.
Key Duties and Responsibilities: 
  • The Finance and Operations Manager will support or oversee all other
    financial and administrative aspects of operating NUEP, in consultation
    with Program Director and GGI Program Manager.  Specific responsibilities and tasks
    include the following, along with others that the GGI Program Manager
    might assign.
Financial Management
  • Manage the overall financial functions of the Geneva Global Uganda
    office.
  • Monitor the GGU checking account.
  • Review and approve payment requests by the other GG-Ug team members.
  • Complete monthly financial reports for submission to GG
    headquarters, including budget-to-actuals analyses.
  • Work with staff members to develop and respect annual and monthly
    budgets.
  • With the Program Director, calculate the advance request for the
    following month to submit to the GGI (headquarters) Program Manager, then
    confirm successful receipt of wire transfer with bank.
  • Support the GG-Ug Program Director and GGI Program Manager to
    develop the annual program budget.
  • Monitor internal budget and identify any potential over- or
    under-spending, and report on this to the GG-Ug Program Director and GGI
    Program Manager.
  • Conduct financial reconciliations including collecting and verifying
    receipts and processing advance reconciliations
  • Conduct interim and quarterly financial reviews of actual vs budget
    reports for or partner organizations
  • Work with staff on conducting procurement and identifying preferred
    vendors, ensuring strict adherence to internal policies and procedures.
  • Coordinate monthly payroll to GG-Ug staff, ensuring full compliance
    with tax and withholding requirements.
  • Work closely with GGI staff on clarifying reports and coding
    expenses.
  • Conduct institutional oversight of and provide
    capacity-strengthening for partner organizations on financial management
    and best practices.
  • Coordinate external annual audit of GG-Ug and of grantee
    collaborating partners.
  • Engage with HQ Finance team for monthly reporting, guidance, support
    and quarterly management review of partner financial reports
Operational Management
  • Ensure adherence to all GG financial and administrative policies and
    procedures.
  • Facilitate and guide all procurement activities, supported by
    Driver/Logistics Associate, to ensure the satisfactory operation of the
    GG-Ug office and implementation of all technical activities.
  • Manage all aspects related to the effective operation of the GG-UG
    office, including the rented physical space, equipment and furniture,
    utilities, transportation, consumables, security, communications
    infrastructure, etc.
  • Support the technical teams in the coordination and planning of
    travel, meetings and other activities for partners, government officials
    and international staff Manage all procurements conducted on behalf of
    collaborating partners to implement NUEP—e.g., books, motorcycles, furniture,
    etc.
  • Support Program Director in the preparation and submission to GGI of
    the monthly operations calendar and facilitate and monitor all logistics
    and other operational aspects to ensure the plans successful
    implementation.
  • With GGI Program Manager, review and periodically update the NUEP
    Finance and Administration Manual while supporting the full NUEP team to
    adhere faithfully to the procedures and other expectations captured
    therein.
  • Monitor and promote the overall well-being of the full NUEP team,
    ensuring such aspects as timely payment of salary, provision of health
    insurance and other benefits, suitable working conditions, and more,
    consulting with GGI Program Manager as an advocate for these colleagues.



Qualifications, Skills and Experience:
  • The ideal candidate must hold a Bachelor’s degree in Accounting,
    Finance, Business, or related field.
  • At least 8 years’ experience in accounting and financial management
  • Prior experience with grants management
  • Prior experience working with international funding partners
  • Prior experience in managing program or office operations
  • Strong and positive communication skills, including internally and
    externally, orally and in writing; and in English and Acholi;
  • Experience and high comfort working with multiple local NGOs/CBOs
  • Effective and kind interaction with grantees, partners, clients, fellow
    employees, and directors
  • A strong leader who seeks actively to identify and communicate
    potential problems and to propose and enact solutions
  • High ability to function in a highly collaborative, complex work
    environment that is constantly and rapidly changing as a result of project
    development in other sectors.
  • Flexibility to deal rapidly with problems which require a range of
    skills and priorities.
  • Strong facilitation skills and ability to work as a team player in
    problem-solving.
  • Patient and a good communicator who can function in an organization
    working with multi-national staff
  • Willing to travel to sites located in regions of the country that
    can be difficult to access, especially during the rainy season, and that
    might require overnight stays.
  • Highly computer-literate, including Word, Excel, Quickbooks, and
    E-Mail
  • Patient, diplomatic, and professional
  • Eligible for full-time employment in Uganda and willing to live in
    Gulu
How to Apply:
All candidates are
strongly encouraged to apply online at the link below.
Deadline: 9th December 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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