Job Title: Finance
and Administrative Assistant
Organisation: International Committee of the Red Cross
(ICRC)
Duty Station:
Uganda
Reports to: Head of Sub Delegation
About US:
The International Committee
of the Red Cross (ICRC) is a neutral and independent international humanitarian
organisation, which assists and protects victims of armed conflicts and other
situations of violence.
Key
Duties and Responsibilities:
Financial Management
· Ensures the
implementation of the ICRC Uganda Financial Rules.
· Explains financial
procedures to staff members and implements
them according to the guidelines.
· Ensures a daily funds
report from the accounting system to the Head of Sub Delegation.
· Participates
in the closure of the monthly accounting and ensures approvals by Head of Sub Delegation.
Cash and Bank handling
· Handles all cash and bank
transactions in relation with the office. Ensures that the office has enough funds to run the operations at any time.
· Handles bank
reconciliations and funds request from Yumbe office
· Analyses certain
expenses, ensures follow up and proposes corrective measures and explains any discrepancies or specific administrative financial
issues to the Head of Sub Delegation.
· Handles minor purchases.
Human resources
· Ensures respect of employment conditions and rules at all times and shares
information with all staff.
· Ensures respect of
employment conditions for daily/temporary workers at all times.
· Supervises the support
staff for the office and residences.
Premises management
· Ensures that the office and the residences have the
necessary electricity and water.
· Ensures maintenance of
premises and the replenishment of equipment when needed.
· Supervises renovation/
maintenance works and service providers
· Supervises the performance of the security companies.
· Carries inventories for
equipment and furniture regularly.
Travel and accommodation
· Organises accommodation
for new comers and visitors
· Handles the reception of
visitors
· Organises the necessary
facilitation to support planned field and events.
Others
· ICT relay in the field,
updating the ICT department in Kampala on the functionality of ICT infrastructure.
Qualifications,
Skills and Experience:
· The ideal applicant must hold a University degree in
Business Administration, Finance, Accounting, and Commerce.
· At least three
years work experience in a similar field
· Proficiency in written and spoken English and local
language of area
· Very good computer skills
· Good planning and organisation skills
· Discrete and reliable person, trustful and rigorous
· Good interpersonal skills
· Available for immediate deployment
How to Apply:
All interested and qualified
candidates please send your CV and cover letter with 3 work related referees to
the address and e-mail below. Applications may not exceed 2MBs.
Email: [email protected]
While we thank all applicants
for their interest, only those selected for interviews will be contacted. Any
form of lobbying will lead to automatic disqualification.
Deadline: 13th January 2020
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