Admin Jobs – Executive Assistant to the Chief Executive Officer – Uganda Institute of Banking & Financial Services

Organisation:  Uganda Institute of Banking & Financial
Services
Duty Station:
Kampala, Uganda
Reports to:
The CEO
About us:
Uganda Institute of Banking
& Financial Services is Leading training institution in professional
bankers qualifications, data analysis, data mining and business intelligence,
computerized accounting and custom IT courses.
Job Summary: The Executive Assistant
to the CEO shall provide administrative and analytical support to the office of
the CEO. He/ she shall be agile and possess strong organisational, information
management and analytical skills.
Key Duties and Responsibilities: 
·       Providing administrative support to the CEO :
·       Responsibility for administrative support to the CEO
including attending to incoming calls and visitors, receiving official mail
(physical or electronic), planning and scheduling meetings and appointments,
drafting and dispatching correspondences, managing travel arrangements.
·       Organizing and maintaining files and records :
·       Responsibility for maintaining a data base of key
records and files (both physical and electronic) and ensuring their safe
custody.
·       Providing analytical support to the CEO :
·       This shall include analyzing memos and other
correspondences, providing briefs and/or reports to the CEO, preparing write
ups/presentations, undertaking visits/engagements with stakeholders and
following up on key deliverables.
·       Support the preparation and conduct of meetings and
events
·       Providing support in the preparation and conduct of
meetings and events including 
preparation of documentation for meetings and events (for both internal
and external stakeholders), recording minutes, coordinating logistical and
administrative details (such as event budgets, schedules and attendance),
coordinating post meeting/event follow ups to ensure implementation of
deliverables.
·       Support to the administration and human resource
function
·       Providing support to Management in the conduct of the
administration functions including procurement & supplies and people/human
resource issues.
·       Perform any other duties assigned by the CEO and/or
Management from time to time



Qualifications, Skills and Experience:
·       The ideal applicant must hold a Degree in secretarial
/ office management or business related field. Membership to a professional
body (e.g. ACSA) will be an added advantage
·       At least Five years relevant working experience in a
reputable organisation with demonstrated track record of administrative and
analytical competencies.
·       Good organisational and office management skills.
·       Information management / digital skills: ability to
utilize information technology to enhance efficiency.
·       Analytical skills: ability to analyse documents and
information with a view to providing effective support to the decision making
process.
How to apply:
All interested and qualified
candidates Submit applications, along with copies of academic transcripts, CV
and contact (telephone and email) of three referees
The Chief Executive Officer,
Uganda Institute of Banking & Financial Services online at the link below
Ladies are especially
encouraged to apply.
Deadline: Friday 3rd
January 2020 at 5.00p.m.
 
For more of the latest jobs,
please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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