The Ugandan Jobline

Job
Title:         Housing Clerk

Organisation: United States US Embassy, US
Mission in Uganda

Duty Station: Kampala, Uganda

Salary: UGX 43,091,326 /=

Open to: All Interested Applicants / All Sources

Position Number: Kampala-2019-053

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed
diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R.
Malac currently heads the U.S Mission to Uganda.  The Mission is composed
of several offices and organizations all working under the auspices of the
Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda
are:

• United States Agency for
  International Development (USAID)
• Centers for Disease
  Control (CDC)
• Peace Corps

Job Summary:  The
Housing Clerk serves as the point of contact and coordinator for all
landlord-funded residential housing repairs, make-readies, and terminations and
serves as liaison between the General Services Office and Facilities
Maintenance Section (FM) in scheduling such work in conjunction with on-going
work orders. Coordinates with FM, Property, POSHO, RSO, and IRM to ensure that
required repairs, furnishings, safety upgrades, security measures, and
telephones are in place in time for new arrivals. Conducts arrival and departure
inspections at residences as part of GSO Check-In and Check-Out. Verifies
accuracy of utility bills and landlord-funded repair invoices. Works with
landlord to explain US Mission standards and requirements for residential
housing. Reports to General Services Officer (GSO), but must liaise directly
with Facilities Maintenance Manager (FMM).

Key Duties and Responsibilities:

·       
Acts as point of contact and coordinator for all
landlord-funded residential housing repairs, make-readies, and terminations and
serves as liaison between the General Services Office/Housing Section (GSO/H)
and Facilities Maintenance Section (FM) in scheduling such work in conjunction
with on-going work orders.

·       
Coordinates with FM, Property, POSHO, RSO, and
IRM to ensure that required repairs, furnishings, safety upgrades, security
measures, and telephones are in place in time for new arrivals.

·       
Negotiates needed repairs/upgrades with
landlords and resolves problems between landlords and American Employee
occupants, requiring delicate coordination of often conflicting priorities.

·       
Conducts arrival and departure inspections for
incoming and outgoing US Direct Hire employees as part of the GSO Check-In and
Check-Out process, assessing any damages or repairs required and identifying
the responsible party. Upon arrival, conducts a “walk-through” of residences
with explanation of the operation of appliances, locks, doors, air
conditioning, hot water units or security devices.

·       
Ensures that all household furnishings and
fixtures are in good working order and notes if repair or replacement is
needed.

·       
Surveys potential properties for use as
residences.

·       
Works with landlords to explain US Mission
standards and requirements for residential housing.

·       
Verifies accuracy of monthly utility (water and
electricity) bills and accuracy of landlord-funded repairs.

·       
Maintains keys for all residences (stored under
lock and key in GSO), digital photo files, housing spreadsheet, and retail
market information to assist GSO with the annual retail market survey (per FAM
requirement).

Qualifications, Skills and Experience:

NOTE:  All applicants must address
each selection criterion detailed below with specific and comprehensive
information supporting each item.

·       
The applicants for the United States US Embassy Housing
Clerk job opportunity should have completed high school

·       
A minimum of two years of related work
experience in real estate management, logistics, hospitality, or office
administration

·       
Ability to obtain working knowledge of U.S.
Department of State housing and leasing standards, basic local journeyman work
practices, and residential safety and security standards.

·       
Cross cultural communication skills capable of
mediating conflicting interests of American Embassy residents, facilities
maintenance staff, and landlords.

·       
Must be tactful, yet effective, in dealing with
American personnel relative to the status of their arrival and departure
inspections, demonstrating exemplary customer service.

·       
Language: English level IV (Fluent)
reading and writing is required. This may be tested.

NB: All applicants under consideration will be required to
pass medical and security certifications.

How to Apply:

All those interested in working with the US mission in
Kampala should send their applications online at the link below.

Click
Here

Deadline: 31^st December 2019

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