Assistant Manager – Procurement Employment Opportunity – Deposit Protection Fund of Uganda (DPF)

Job Title:             Assistant Manager – Procurement
Organization:  Deposit
Protection Fund of Uganda (DPF)
Duty Station:   Kampala, Uganda
Reports to:      Head
Human Resource & Administration
About US:
The Deposit Protection Fund of Uganda (DPF) is a Ugandan
government agency that provides deposit insurance to depositors in Ugandan
Banks, Credit Institutions and Microfinance Deposit-taking Institutions (MDIs).
Job Summary:   The Assistant Manager – Procurement is
responsible for developing policies and administering all procurement related
activities and the procurement of goods and services following PPDA policies,
procedures and applicable regulations.
Key Duties and Responsibilities:  
·       
Develop professionally written policy and
procedure proposals that clearly articulate the Fund’s value proposition.
·       
Strategize to find cost-effective deals and
suppliers for the Fund.
·       
Discover the best ways to cut procurement
expenses.
·       
Carry out supplier evaluation to make sure that
the products are available at the appropriate time in appropriate quantity at
the appropriate place.
·       
Maintain the records concerning the purchase of
materials.
·       
Sets work objectives, directs, supervises and
reviews Fund procurement activities including preparation of annual procurement
plans and budgets.
·       
Serves as the Fund’s representative on
procurement issues and procedures.
·       
Develops and coordinates new policies and
procedures regarding procurement processes.
·       
Conducts analysis of Fund procurement policies
and procedures i.e. develops plans, formulates guidelines, implements new
developments and procedures, and provides policy interpretation for finance to
purchasing customers within PPDA guidelines.
·       
Prepares procurement guidelines, status reports
and presentations for executive staff.
·       
Monitors approval of procurement to maintain an
appropriate degree of control over vendor relationships.
·       
Participates in developing requirements and be
involved in the automation/test of procurement and logistics software.
·       
Assists in developing training material,
preparing lesson plans, and overseeing procurement training for Fund staff.
·       
Estimates and establishing cost parameters and
budgets for purchases.
·       
Checks and prepares specifications, terms of
reference, statements of requirements and bidding documents in liaison with
user departments.
·       
Creates and maintains good relationships with
vendors/suppliers.
·       
Reviews and analyze all vendors/suppliers,
supply and price options.
·       
Negotiates the best deal for pricing and supply
contracts.
·       
Ensures that the products and supplies are of
high quality.
·       
Maintains and update the list of suppliers and
their qualifications, delivery times, and potential future development.
·       
Prepare timely quarterly and monthly reports to
Management and PPDA as required.
·       
Prepare contracts committee meetings and
implement contracts committee decisions.
·       
Attend the opening of tenders, proposals and
quotations.
·       
Issue addendum to quotations, tenders and
proposals as required.
·       
Performs other work-related duties as assigned,
within your scope of practice.
Key Results:
·       
Implementation of best practice Procurement
vision, strategy, policies, processes and procedures to aid and improve the
operational performance of the Fund.
·       
Consultation and engagement with all key
stakeholders to ensure effective procurement and delivery services across the
Fund.
·       
Presentations to Management and/or the Board of
Directors.



Qualifications, Skills and Experience:
·       
The ideal candidate for the Deposit Protection
Fund of Uganda (DPF) Assistant Manager – Procurement job placement must hold a
first-class or upper second-class bachelor’s degree in supply chain management,
logistics, business administration accounting or related field, from an
accredited institution, essential.
·       
5+ years’ experience in procurement, purchasing
and supplies is essential.
·       
Professional certification and membership in
Chartered Institute of Procurement and Supply (CIPS) or related certification
is essential.
·       
Demonstrated knowledge of contract management
and negotiation is desirable.
·       
Demonstrated proficiency of MS office packages
is desirable.
Competencies:
Technical Competencies
·       
Ability to negotiate, establish and administer
contracts.
·       
Budgeting, forecasting, statistics.
·       
Strategic and operational planning.
·       
Purchasing and inventory management.
·       
Sourcing, subcontracting, and in-sourcing or
outsourcing of services.
·       
Negotiations and contract management.
·       
Excellent grasp of the PPDA and World Bank
guidelines on procurement.
·       
Drafting of commercial documents.
Behavioral Competencies
·       
Accountability and Dependability: Takes personal
responsibility for the quality and timeliness of work and achieves results with
little oversight.
·       
Transparency and Integrity: Earns others’ trust
and respect through consistent honesty and professionalism in all interactions.
·       
Team spirit and collaboration: Promotes
cooperation and commitment within the team to achieve the Fund’s organizational
goals and deliverables. Builds constructive working relationships characterized
by a high level of acceptance, cooperation, and mutual respect
·       
Adaptability and Flexibility: Adapts to changing
needs, conditions, and work responsibilities.
·       
Self-Management and thoroughness: effectively
manage own time, priorities, and resources to achieve goals. Ensures that work
is complete and accurate and independently follows up with others to ensure
that agreements and commitments have been fulfilled.
·       
Communication: Shares and receives information
using clear oral, written and interpersonal communication skills.
·       
Stress Tolerance and tact: Maintains composure
in highly stressful or adverse situations, diplomatically handles challenging
or tense interpersonal situations.
·       
Employee Engagement and enthusiasm: Demonstrates
commitment to the job, colleagues, the Fund and its mission by acting in ways
that further the accomplish its goals.
·       
People Management: Leads and engages people to
maximize organizational and individual performance through alignment with the
Fund’s mission and attainment of strategic and operational goals.
·       
Coaching and Mentoring: Enables co-workers to
grow and succeed through feedback, instruction, and encouragement. Influences
others to be excited and committed to furthering the Fund’s objectives. ability
to gain other’s support for ideas, proposals, and solutions.
How to Apply:
All suitably qualified and interested candidates are
encouraged to apply online at the link below.
Deadline: 30th
January 2020 by 5:00pm
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