Administration/ Human Resource Officer NGO Jobs – Malteser International

Job Title:
            Administration/ Human Resource
Organisation:  Malteser International
Duty Station:   Uganda
About US:
Malteser International, the worldwide relief agency of the
Order of Malta for humanitarian aid, works in more than 20 countries in Africa,
Asia and the Americas for people in need, regardless of their religion, origin
or political affiliation. Its mission is to provide emergency relief as well as
to implement rehabilitation measures and to facilitate the link between
emergency relief and sustainable development. Christian values and the
humanitarian principles of impartiality and independence form the basis of its
work in the following areas: Relief, Reconstruction & Rehabilitation;
Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood
& Social Programs and Disaster Risk Reduction. Malteser International has
been implementing projects in Uganda for over two decades focusing mainly on
health and nutrition, water, sanitation and hygiene, livelihood and
Job Summary: The Administration/ Human Resource
Officer- Maternity Leave Cover (national position) supports the program
coordinator in the implementation of the project activities as outlined in the
log frames as well as with the administration and HR matters in relation to
project management.
Key Duties and Responsibilities:
Office management and ensuring necessary
supplies for the office and stock keeping of the supplies and safe custody.
Acts as the focal point for receiving all
visitors and guests, ensure they are briefed and attended to in a professional
Act as the focal point and arrange for
maintenance for the office and the permanent staff residences in Arua and
supervise office support staffs (office assistant/compound cleaners)
Prepare official correspondences in coordination
with the PM.
Take minutes of the team meetings and keep
records of the official communications.
Human Resources Management:
Support senior HR officer in the preparation
staff contracts, staff renewals, briefing of the newly recruited staffs,
debriefing of the departing staffs.
Keep personnel file up to date and Ensure that
the leave planner is maintained.
Act as the focal person for all HR related
Carries out orientation of new staffs with close
support from the senior HR officer.
Prepare ID cards and in charge of custody and
issuance of MI visibility items to the staffs.
Act as the cashier and handle work advances and
petty cash payments, keep cash book and reconcile with the accountant or
Review and verify bills received for activities,
goods, services and others directly related to the project/program and
facilities (office, permanent staff residences) including utilities,
maintenance, provision of standard supplies and equipment with support from
Daily cash count protocols and weekly cash count
Logistical organization of staff meetings.
Coordinate and maintain meeting records
Carry out any other duties as assigned by the
supervisor or the regional office.

Qualifications, Skills and Experience:
The applicant must hold a university degree in
Human Resource Management/ SWASA/ Social Sciences or related field.
Two to three years of experience in human
resource management and administration with good understanding INGO procedures
and local labour laws,
Excellent organizational skills;
Computer literate with hands on MS Office
programs, especially in MS Excel.
A demonstrated ability to multi-task and process
information into action as to not delay program activities.
Ability to maintain confidentiality
How to Apply:
If you are interested in this position, please apply online
Please kindly submit your application (CV, letter of motivation, copies of
diplomas and three professional references)
Deadline: 12th December 2019. 
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