Job Title: Procurement Officer (5 Positions)
Organization:
World Vision Uganda
Duty Station: Kampala – National Office, Uganda
Report to: Procurement
Coordinator
About US:
World Vision Uganda
is a Christian relief, development and advocacy non-government organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 82 districts in Uganda
implementing projects in health & nutrition, water, sanitation &
hygiene (WASH), livelihoods & community resilience, education and child
protection. World Vision (WV) is committed to the protection of children and
adult beneficiaries from exploitation and abuse and will not employ people
whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the
successful completion of all applicable background checks, including criminal
record checks where possible.
Job Summary:
The Procurement Officer will provide
Support to world Vision Uganda budget management through strategic sourcing of
quality goods and services in a timely manner at the lowest possible cost for
clusters and projects in accordance to Supply Chain Management policy and other
guidelines to promote child well-being aspirations in line with Our Promise
Key Duties and Responsibilities:
- Planning
- Facilitate annual procurement planning sessions with key
stakeholders - Consolidate and report on the procurement plans
- Review and update item catalog prior to the planning process
activity. - Advise and familiarize operations with the use of the item catalog
- Strategic Sourcing
- Advise on market assessment and supplier pre-qualification process
as per the direction from coordinators and advisors. - Sending bid invitations, follow-up of bids, assist coordinating pre-bid
meetings as per the direction from coordinators and specialist. - Maintain all supporting documents relating to the sourcing events
based on the document management supervise the sourcing events filed
offices and assistance work relating to sourcing. - Preparation of procurement committee submission documents based on
the direction given by the coordinators. - Supplier Contract and Relationship Management
- Accurately complete the master data management form
(contract/supplier/ item register) - Manage record keeping for all contract-related correspondence and
documentation (master data management). - Communicate contract-related information to all stakeholders to
ensure optimum usage of contracts. - Collect feedback on supplier performance as per the established SPM
guidelines. - 100% Block party screening of vendors.
- Procurement Execution
- Advice on the RFP/RFQ process for spot buys as required
- Liaise with shared services & finance to resolve supplier
inquiries - Release POs to suppliers for spot buys and assigned categories.
- Data Management, Analysis and Reporting
- Collect and organize data from projects and business units.
- Analyze and check data for accuracy and produce the required
reporting output in accordance to the policies / procedures &
guidelines as set by WV - Prepare weekly/monthly procurement status reports in order to update
the customers and other stakeholders. - Perform daily reconciliation exercises of all records and
transactions performed within the same day and ensure that data
validation, integrity and accuracy of data is meticulously maintained. - Consolidate all findings and convert them into useful formats as
provided by SC coordinator - Process, Procedure and Policy
- Work with senior teams to manage internal customer satisfaction
- Collect data to support performance scorecard reporting (i.e. KPIs).
- Control and Compliance
- Maintain proper filing and record keeping as per the guidelines set
by the management.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor’s Degree of procurement or
CIPs. Or equivalent - At least two years’ experience in procurement with strong
organizational skills - Ability to maintain the procurement filing system,
- Analytical skills
- Customer care skills & High level of integrity
- Negotiation skills
- Excellent communication skills
- Thinking Ability
- Proficiency in use of procurement system
- Adaptability to unanticipated circumstances,
- Microsoft Office computer skills and experience with using email.
How to apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Deadline: 6th December 2019 at 5:30 pm
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