Job Title: Administrative
Assistant/ Secretary (3 Fresher Jobs)
Organisation: Pharmaceutical Company
Duty Station: Kampala, Uganda
Key Duties and Responsibilities:
·
To keep proper records of the all office files.
·
To keep all office information secretive as
required of a secretary.
·
Prioritizing director’s incoming workloads and
handling all correspondences.
·
Organizing travels and making bookings of hotel,
transport, air tickets of any staff traveling out or any visitor received by
the Organisation.
·
To draft, type, fax or email correspondence to
their desired destinations for the company at large.
·
You will be responsible for the office equipment
such as the telephone, fax machine, copier, computers, scanners and typewriters
and ensure that they are strictly used on official basis only.
·
Maintaining technical knowledge by attending
educational workshops and by reading secretarial publications.
·
Providing historical references using the filing
system whenever any history asked to be presented for official use.
·
To ensure that the post office box is checked on
a weekly basis for mails or any communication.
·
You are In-charge of office stationery, make
LPOs and present them to the Chairman/ Managing Director’s or the Director’s
office for approval.
·
To carry out all company filing as assigned to
you by management.
·
Maintain stationary supplies and verifying what
goes out and comes in the stationary.
·
To keep proper records of all company documents
especially those assigned to you by you line manager.
·
To arrange incoming and outgoing appointments of
directors or managers and taking messages on behalf of the Organisation.
·
To monitor, maintain and keep track of all
service providers’ files such as telephone service provider, internet service
providers etc.
·
To perform any other duties assigned to you by
management
Qualifications, Skills and Experience:
·
Academic Qualifications – Degree in a Business
related Course from a recognized Institution.
·
Two years of working experience in a Secretariat
or Administrative Position.
·
Good interpersonal and communication skills.
·
Should be Smart, Active, Motivated and ready to
learn.
·
Should be a computer literate with excellent
command of Microsoft Office, MS Word, Excel, and Access & Power point.
·
Able to work independently as well as in a team.
·
Should have good marketing, presentation,
negotiation skills with a demonstration of initiative.
·
Should preferably be below 35 Years.
How to Apply:
All candidates should send their applications addressed to
the Human Resource Manager via Email to: [email protected] with the following;
·
Cover letter
·
Resume
·
Scanned Copy of your recent Passport size photo
Deadline: 14th
December, 2019
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