3 Administrative Assistant / Secretary Job Vacancies – Pharmaceutical Company

Organisation: Pharmaceutical Company
Duty Station: Kampala, Uganda
Key Duties and Responsibilities:
To keep proper records of the all office files.
To keep all office information secretive as
required of a secretary.
Prioritizing director’s incoming workloads and
handling all correspondences.
Organizing travels and making bookings of hotel,
transport, air tickets of any staff traveling out or any visitor received by
the Organisation.
To draft, type, fax or email correspondence to
their desired destinations for the company at large.
You will be responsible for the office equipment
such as the telephone, fax machine, copier, computers, scanners and typewriters
and ensure that they are strictly used on official basis only.
Maintaining technical knowledge by attending
educational workshops and by reading secretarial publications.
Providing historical references using the filing
system whenever any history asked to be presented for official use.
To ensure that the post office box is checked on
a weekly basis for mails or any communication.
You are In-charge of office stationery, make
LPOs and present them to the Chairman/ Managing Director’s or the Director’s
office for approval.
To carry out all company filing as assigned to
you by management.
Maintain stationary supplies and verifying what
goes out and comes in the stationary.
To keep proper records of all company documents
especially those assigned to you by you line manager.
To arrange incoming and outgoing appointments of
directors or managers and taking messages on behalf of the Organisation.
To monitor, maintain and keep track of all
service providers’ files such as telephone service provider, internet service
providers etc.
To perform any other duties assigned to you by

Qualifications, Skills and Experience:
Academic Qualifications – Degree in a Business
related Course from a recognized Institution.
Two years of working experience in a Secretariat
or Administrative Position.
Good interpersonal and communication skills.
Should be Smart, Active, Motivated and ready to
Should be a computer literate with excellent
command of Microsoft Office, MS Word, Excel, and Access & Power point.
Able to work independently as well as in a team.
Should have good marketing, presentation,
negotiation skills with a demonstration of initiative.
Should preferably be below 35 Years.
How to Apply:
All candidates should send their applications addressed to
the Human Resource Manager via Email to: recruitment2019.goodman@gmail.com  with the following;
Cover letter
Scanned Copy of your recent Passport size photo
Deadline: 14th
December, 2019
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