The Ugandan Jobline

Job Title:            Administrative Assistant (2 Entry
Level Jobs)

Organization:  Deposit
Protection Fund of Uganda (DPF)

Duty Station:   Kampala, Uganda

Reports to:      Head
Human Resource and Administration

About US:

The Deposit Protection Fund of Uganda (DPF) is a Ugandan
government agency that provides deposit insurance to depositors in Ugandan
Banks, Credit Institutions and Microfinance Deposit-taking Institutions (MDIs).

Job Summary:    The Administrative Assistant will be
required to both take direction and work intuitively to support the completion
of the Fund’s goals and objectives in a professionally and culturally
appropriate manner.

Key Duties and Responsibilities:  

·       
Coordinate the Fund’s administrative activities
in an effective, up to date, and accurate manner.

·       
Perform administrative and clerical support to
the assigned department in accomplishing their roles and responsibilities.

·       
Serve as the coordinator of the assigned
department’s information, reporting, and communication strategies and activities.

·       
Handles office tasks, such as filing, generating
reports and presentations, setting up for meetings, and reordering supplies.

·       
Provides real-time scheduling support by booking
appointments and preventing conflicts.

·       
Makes travel arrangements, such as booking
flights, cars, and making hotel and restaurant reservations.

·       
Screens phone calls and routing callers to the
appropriate party.

·       
Performs general accounting and bookkeeping
duties.

·       
Uses computers to generate reports, transcribe
minutes from meetings, create presentations, and conduct research.

·       
Warmly receives and assists visitors.

·       
Handles incoming and outgoing correspondences.

·       
Maintains polite and professional communication
via phone, e-mail, and mail.

·       
Anticipates the needs of others in order to
ensure their seamless and positive experience.

·       
Maintains a proper and user-friendly filing and
document control system for recording and tracking of all documents.

·       
Keeps stock of stationery supplies for the
department.

·       
Puts up purchase requests for all approved purchases
for the necessary approvals and verify invoices for the raised purchases upon
delivery of goods and services.

·       
Creates and maintain useful databases for the
department.

·       
Assists the department head to maintain proper
attendance and tracking report for the Dept.

·       
Suggests changes to office task workflow to
improve efficiency.

·       
Runs out-of-office errands for executives.

·       
Ensures office is always kept clean and
organized.

·       
Performs other work-related duties as assigned,
within your scope of practice.

Key Results:

·       
Positive and excellent customer experience.

·       
Efficient and timely services and transmittal of
correspondences.

·       
Impeccably and professionally managed reception
area.

·       
A comprehensive and up-to-date telephone
directory.

·       
Updated weekly calendar of the Fund’s
activities.

Qualifications, Skills and Experience:

·       
The ideal candidate for the Deposit Protection
Fund of Uganda (DPF) Administrative Assistant job placement must hold a
first-class or upper second-class bachelor’s degree in secretarial studies,
office administration or related field, from an accredited institution, is
essential.

·       
3+ years’ work experience as an Administrative
Assistant in a busy organization is essential.

·       
Certified Administrative Professional (CAP)
certification or related professional certification is desired.

·       
Demonstrated proficiency of MS office packages
is desirable.

Competencies:

Technical Competencies

·       
Excellent customer care skills.

·       
Good standard command of spoken and written
English.

·       
Records management.

·       
Professional telephone etiquette.

·       
Competency in Microsoft applications including
Word, Excel, and Outlook.

Behavioral Competencies

·       
Accountability and Dependability: Takes personal
responsibility for the quality and timeliness of work and achieves results with
little oversight.

·       
Transparency and Integrity: Earns others’ trust
and respect through consistent honesty and professionalism in all interactions.

·       
Team spirit and collaboration: Promotes
cooperation and commitment within the team to achieve the Fund’s organizational
goals and deliverables. Builds constructive working relationships characterized
by a high level of acceptance, cooperation, and mutual respect

·       
Adaptability and Flexibility: Adapts to changing
needs, conditions, and work responsibilities.

·       
Self-Management and thoroughness: effectively
manage own time, priorities, and resources to achieve goals. Ensures that work
is complete and accurate and independently follows up with others to ensure
that agreements and commitments have been fulfilled.

·       
Communication: Shares and receives information
using clear oral, written and interpersonal communication skills.

·       
Stress Tolerance and tact: Maintains composure
in highly stressful or adverse situations, diplomatically handles challenging
or tense interpersonal situations.

·       
Employee Engagement and enthusiasm: Demonstrates
commitment to the job, colleagues, the Fund and its mission by acting in ways
that further the accomplishment of its goals.

How to Apply:

All suitably qualified and interested candidates are
encouraged to apply online at the link below.

Click
Here

Deadline: 30^th
January 2020 by 5:00pm

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