The Ugandan Jobline

Job Title:        Programme Associate

Organization: United Nations
Development Programme (UNDP)

Duty Station: Kampala,
Uganda

About UNDP:

The United Nations Development Programme (UNDP) is the United Nation’s
global development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.

Job Summary:  Under the overall supervision of the Team
Leader-Institutional Effectiveness Programme and Gender Specialist/Programme
Coordinator, the Programme Associate will support the implementation of the
Spotlight Initiative Programme.  The
Spotlight Initiative is an EU funded,UN Joint Programme that aims to Eliminate
Violence Against Women and Girls (VAWG). The Programme Associate will
ensure effective delivery of the Spotlight Programme by supporting its
implementation in consistence with UNDP rules and regulations provide advice in
execution of programme and financial resource.

The Programme Associate will work
in close collaboration with Institutional Effectiveness Programme unit and
other staff in the Country Office as required for solving programme and finance
related issues for Spotlight Initiative.

Key Duties and
Responsibilities: 

·        
Support the administration and implementation of
the Spotlight Initiative programme in line with the UNDP guidelines

·        
Support the Management of the Spotlight
Programme focusing on the financial, administrative and communication
functions.

·        
Support the implementation of Resource
mobilization strategy and effective cost recovery

·        
Facilitation of knowledge building and knowledge
sharing, guidance to all staff and stakeholders on financial, Programme and
audit related matters

·        
 Support
the administration and implementation of the Spotlight Initiative programme in
line with the UNDP guidelines

·        
Pro-actively contribute to day-to-day
implementation of the Spotlight Initiative programme and ensure conformity to
expected results and programme work-plans;

·        
Provide support to programme team in the
implementation of their tasks for the achievement of programme results (process
payments, communication, procurements, contracts, agenda, etc.);

·        
Maintain records on all programme
personnel/consultants and their respective status (contracts, ToRs, time and
attendance – if appropriate, etc.) in accordance with accepted policies and
procedures;

·        
Make pertinent logistical arrangements for the
prompt and effective implementation of programme activities;

·        
Take records of programme related meetings;

·        
Assume overall responsibility for administrative
matters of a more general nature, such as registry and maintenance of programme
files and records;

·        
Arrange external and internal meetings
(including the meetings of the Programme Board, Technical level, as well as
other relevant meetings, etc.).

·        
Ensure proper recording of cost recovery of
non-core funded projects

·        
 Support
the Management of the CO Programme in particular, financial-administrative
management, monitoring and reporting

·        
Prepare requests for advance of funds and/or
direct payments for partners;

·        
Follow up partners on implementation, reporting
and accountability of funds disbursed

·        
Prepare vouchers to record partner
accountabilities in ATLAS system

·        
Monitor budget expenditures and maintain a
proper record of approved programme budgets and their revisions;

·        
Prepare and submit expenditure and programme
budget status reports;

·        
Respond to queries from UNDP, donor (European
Union) and other partners with respect to financial aspects of the programme,
liaise with UNDP/EU-appointed and external auditors wherever required;

·        
Prepare recurring reports as scheduled and
special reports as required for budget preparations and audit;

·        
Advise and assist programme personnel and
consultants on all aspects of allowances, travel claims and other financial
matters;

·        
Undertake other financial and administrative
tasks on an ad hoc basis.

·        
Support to management and monitoring of
programme financial resources; monitor budgetary status versus ASL and follow
up with HQs on resource allocation

·        
In full compliance with UN/UNDP rules and
policies, backstop the Audit of the programme and monitor implementation of
audit recommendations.

·        
Compile financial and statistical data for
Spotlight programmes as needed by Supervisor, Donor and Government counterparts
for reporting purposes.

·        
In accordance with the Work Plan, arrange for
procurement of equipment, supplies and services;

·        
Create and manage e-requisitions in ATLAS;

·        
Arrange for equipment maintenance and insurance
as required;

·        
Ensure that contractual processes follow the
stipulated UNDP procedures;

·        
Physically clear and ensure delivery of
equipment and supplies procured for the various programme sites;

·        
Maintain an equipment and spare inventory
including verification and transfer when required.

·        
Ensures facilitation of knowledge building and
knowledge sharing, guidance to all stakeholders on financial matters focusing
on the achievement of the following results:

·        
Contribute to the development of knowledge
products for Spotlight programme;

·        
Contribute to synthesis of lessons learnt and
document best practices;

·        
Contribute to knowledge networks and communities
of practice.

·        
Demonstrates commitment to UNDP’s mission,
vision and values.

·        
Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability

·        
Displays string attitude of client orientation

·        
Exerts strict adherence to corporate rules,
regulations and procedures. 

·        
Familiarity with the internal control framework
and results-based management tools is an added advantage.

·        
 Knowledge
Management and Learning

·        
Shares knowledge and experience

·        
Encourages office staff to share knowledge and
contribute to UNDP Practice Areas

·        
Actively works towards continuing personal
learning, acts on learning plan and applies newly acquired skills

·        
Development and Operational Effectiveness

·        
Ability to perform a variety of specialized
tasks, including support to design, planning and implementation of programme,
managing data and reporting.

·        
Ability to extract, interpret and analyze data
and resolve programme and financial related problems

·        
Good knowledge of Results Management Guide ,financial
rules and regulations, accounting and good knowledge of Atlas

·        
Proven ability to problem-solve, and think
creatively to develop and implement smart business solutions in a challenging
socio-economic environment;

·        
Excellent interpersonal and communication skills
are essential part of the job.

·        
Leadership and Self-Management

·        
Focuses on result for the client and responds
positively to feedback

·        
Consistently approaches work with energy and a
positive, constructive attitude

·        
Remains calm, in control and good humored even
under pressure

·        
Demonstrates openness to change and ability to
manage complexities

·        
Responds positively to feedback and differing
points of view

 Qualifications, Skills and Experience:

·        
The ideal candidate must hold certificate in Education,
preferably with specialized certification in Accounting and Finance. University
Degree in Business or Public Administration, Political Sciences and Social
Sciences, Development Studies or another related field would be desirable, but
it is not a requirement.

·        
Should have at least  6 years of progressively responsible
administrative or programme experience;

·        
Previous experience in development assistance or
related work for a UN Agency/Programme, donor organization, or NGO is a very
strong advantage;

·        
Experience in supporting gender related
programmes/projects is an added advantage

·        
Experience in the usage of computers and office
software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet
and database packages, experience in handling web-based management systems.

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processing, training, interviewing, testing or other fee in connection with the
application or recruitment process. Should you receive a solicitation for the
payment of a fee, please disregard it. Furthermore, please note that emblems,
logos, names and addresses are easily copied and reproduced. Therefore, you are
advised to apply particular care when submitting personal information on the
web.

How to Apply:

All suitably qualified and
interested candidates who so desire to join the United Nations Development
Programme, UNDP, in the aforementioned capacity should endeavor to Apply Online
by Clicking on the link below. Please further review job requirements and if
competent Click Apply Now.

Click
Here

Deadline: 14th November 2019

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