UN Procurement Senior Analyst (Contracts Management) Job Vacancies – United Nations Office for Project Services (UNOPS)

Organisation: United Nations Office for Project
Services (UNOPS)
Duty Station: Kampala, Uganda
Reports to: Procurement Specialist
Vacancy Notice: VA/2019/B5001/18731
About UNOPS:
United Nations Office for Project Services (UNOPS)’ mission
is to expand the capacity of the UN system and its partners to implement peace
building, humanitarian and development operations that matter for people in
need. Working in some of the world’s most challenging environments, UNOPS vision
is to always satisfy partners with management services that meet world-class
standards of quality, speed and cost effectiveness. By assisting UN
organizations, international financial institutions, governments and other
development partners, UNOPS makes significant, tangible contributions to
results on the ground.
Job Summary:  The Procurement Senior Analyst (Contracts
Management) will be responsible for providing support to all ESO programs in
effective and timely delivery of UNOPS’ contracts management services, and be
in full compliance with UNOPS financial rules and regulations and donor
requirements.
Key Duties and Responsibilities: 
  • Assist in managing and
    monitoring contractors’ performance to ensure contractual compliance.
  • Assist the Procurement
    Specialist in the development and implementation of a contract management
    plan for all UNOPS mine action contracts and grants in country including
    such as formulating plan for Procurement Specialist review and approval on
    following elements: monitoring schedule, means of verification, time-frame
    and acceptance level for delivery of contractual milestones by contractors.
  • Communicate with the
    Program Managers of UNMAS field programs and UNOPS PSC Portfolio Manager
    on any financial or operational irregularities such as contractors’
    under-performance or failing to meet contractual targets, and propose
    remedial actions.
  • Travel to the field and
    visit sites being worked on by contractors and offices used.
  • Provide coordination
    assistance to the CMO and UNOPS Portfolio Managers in the field vis-à-vis
    subcontractors, clients, national authorities and other external parties
    to the program with regards to UNOPS implemented projects.
  • Assist in the preparation
    and issuance of Memorandum of Agreement (MoA), Statement of Works (SoW),
    contracts, grant service agreements and other documents required for
    project implementation in cooperation with UNOPS legal specialists and
    portfolio managers as needed.
  • Monitor and analyze
    contract performance against agreed benchmarks and through agreed
    reporting mechanism, and raise concern to the attention of the Procurement
    Specialist on any potential issues and recommend remedial actions.
  • Engage with the operations
    team of UNMAS programs in the field to monitor the contractors’
    performance and ensure compliance with contractual terms and conditions,
    in accordance with the contract management plan.
  • Review and certify
    milestone reports and service delivery against contractual requirements in
    collaboration with the program in the field for the acceptance and payment
    to contractors upon completion of milestone delivery.
  • Make recommendations to
    UNOPS Portfolio Manager for payments including liquidated damages for
    under-performance or non-compliance if necessary.
  • Maintain a tracking
    database on payment schedules and actual disbursements of all contracts
    managed by ESO vis-à-vis programs’ budgets.
  • Assist the Procurement
    Specialist in the formulation of third party engagement component of the
    annual mine action budgets and cash flow forecast for field programs.
  • Support the Procurement
    Specialist in the preparation and coordination for negotiations with
    contractors, communicate on the terms and conditions of the contract, and
    provide recommendations to Procurement Specialist on conflicts/problems
    arising in case of poor performance or non-compliance with contractual
    obligations.
  • Attend meetings with
    contractors to allow ample opportunity for the identification and early
    resolution of potential disputes, and raise concerns to the review and
    advice of the Procurement Specialist.
  • Coordinate with field
    staff in providing administrative and logistical support to contractors
    such as ID issuance, visa application and tax exemption for goods
    purchased for the implementation of the contract.
  • Assist in the verification
    of goods, monitoring performance of subcontractors when required.
  • Assist in ensuring key
    meetings and work procedures are properly documented and
    institutionalized.
  • Assist in international
    bidding processes including but not limited to the pre-qualification and
    short-listing of bidders, preparations of bids, issuance of bids, pre-bid
    conference, receipt and opening of bids, bid evaluation, submission to
    UNOPS CPC (Contracts and Property Committee) for recommendation of award,
    contracts negotiations, contract finalization and issuance.
  • Assist in local and
    regional procurement for the office when required.
  • Ensure full compliance of
    procurement /contracting activities within UN/UNOPS rules, regulations,
    policies and strategies.
  • Implement any other tasks
    requested by the Head of Support Services and Procurement Specialist.



Qualifications, Skills and Experience:
  • The ideal candidate for
    the United Nations Office for Project Services (UNOPS) Procurement Senior
    Analyst (Contracts Management) job opportunity should hold an Advanced
    University Degree (Master’s Degree or equivalent) in Procurement, Supply
    Chain Management, Business Administration, Purchasing, International
    Relations, Development Studies or other relevant discipline with a minimum
    of two years of relevant experience is required; OR a First level
    University degree (Bachelor’s Degree or equivalent) in Procurement, Supply
    Chain Management, Business Administration, Purchasing, International
    Relations, Development Studies or other relevant discipline with a minimum
    of four years of relevant experience is required.
  • Relevant experience is
    defined as experience in Procurement or Supply Chain Management.
  • One year of experience in
    Contracts Management is required.
  • Experience in Project
    Management is desired.
  • Language:  Fluency in English (reading, writing and
    speaking) is required.  Knowledge of
    French is desired.
NB: Candidates
with no UN or UNOPS experience are strongly encouraged to apply! Qualified
female candidates are strongly encouraged to apply!
How to Apply:
If interested in joining the United Nations Office for
Project Services (UNOPS) in the aforementioned capacity, please click on link
below to visit website and create profile or express interest if you already
have a profile on the UN system.
Deadline: 7th November 2019
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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