UN Human Resources Officer Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)

Organization: United Nations Regional Service
Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Human
Resources-RSCE-126200-J-Entebbe (M)
Reports to: Service Line Manager
Grade: P-3
About US:
The Regional Service Centre Steering
Committee is the decision-making body for RSCE, in compliance with General
Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Key Duties and Responsibilities: Within delegated authority, the Human
Resources Officer will be responsible for the following duties: (These duties
are generic and may not be carried out by all Human Resources Officers at this
level)
Recruitment and Replacement
  • Projects and
    monitors vacant posts of assigned level/group, Secretariat or center wide
    and ensures adherence to policies and procedures in filling these posts.
  • Manages
    recruitment process including development of recruitment strategies and
    plans, coordinating with client offices in forecasting and identifying
    vacancies, preparing job openings, reviewing and screening of candidates.
  • Review job
    openings in consultation with hiring managers, ensuring that the
    evaluation criteria and responsibilities are in line with the approved or
    classified documents.
  • Conducts
    primary review, prepares and submit recruitment cases to approving
    officials/entities.
  • Arranges and
    conducts interviews for selection of candidates.
  • Reviews
    recommendation on the selection of candidate by client offices.
  • Participates
    in task forces and working groups identifying issues/problems, formulating
    policies and guidelines, and establishing new procedures on recruitment
    and staff selection.
  • Under the
    direction of Human Resources Services Division, Department of Operations
    Support (HRSD/DOS), coordinate and administers language proficiency
    examination and other programmes and tests related to the recruitment of
    professional, general service and other categories of staff.
  • Manages the
    recruitment and selection of national staff ensuring the development of
    job descriptions for approved posts, liaising with the UNHQ on the
    classification of such posts, advertising and guiding managers on the
    selection process in line with UN rules and regulations.
Administration of Entitlement and
Benefits
  • Advises the
    Head of Unit or Senior Human Resources Officers on the development,
    modification and implementation of United Nations policies and practices
    on entitlements.
  • Provides
    advice and guidance to managers and staff on human resources related
    matters.
  • Reviews and
    recommends level of remuneration for consultants.
  • Provides
    advice on interpretation and application of policies, regulations and
    rules. Reviews and provides advice on exceptions to policies, regulations
    and rules.
  • Represents the
    office in Joint bodies and working groups relating to salaries and other
    conditions of service.
  • Supervises the
    process of knowledge/awareness building amongst programme managers, senior
    management and staff members with regard to the staff rules and
    regulations, and related guidelines in the administration of entitlements
    and their strict application by HR Section, including consistent
    implementation of delegated authority.
  • Monitors and
    evaluate the effectiveness of related guidelines, HR Rules, regulations,
    practices and procedures, and recommends revision to UNHQ, where
    necessary.
Planning and Budgeting
  • Participate in
    the planning process throughout the budget life cycle for determining the
    staffing requirements and organizational structure; also conducts analysis
    and provides inputs on emerging capacity gaps in accordance with the
    Centre’s mandate.
  • Contributes to
    the budget development process by reviewing the drafts and providing input
    on the human resources requirements and organizational structure of all
    sections based on the UNHQ guidelines on budget review.
  • Reflects
    recommendations of the staffing table reviews into the staffing stable
    requirements for purpose of budget preparation;
  • Constantly
    reviews and monitors staffing related costs and expenditures in UMOJA in
    line with funds allotment, ensuring that funds for staffing costs are
    available, and where necessary alerts the Service Line Manager/Section
    Chief to follow up with Finance and Budget Office to deploy funds to meet
    any shortfall;
  • Ensure that
    expenditures related to staffing are within the budgeted staffing costs,
    coordinating with Finance and Budget Units at both the Centre and
    Headquarter levels to ensure availability of funds.
  • Advises hiring
    managers on loaning of posts between sections and movement of posts and
    staff between locations based on the SOP on staffing table and Post
    Management, ensuring the integrity of the staffing table as approved in
    the budget without discrepancy in sections and locations.
  • Assists in
    reviewing and processing requests for classification, providing advice and
    answering queries on classification procedures.
Performance Management
  • Supports the
    Center in the implementation of the performance appraisal system and
    monitors its compliance with the proper implementation of the performance
    management system, providing guidance and substantive support to the
    development of section, unit and individual work plans.
  • Coordinate
    training/orientation programmes in performance management and supervisory
    skills as well as work plans.
  • Ensures
    full-compliance of e-performance and provides input to the establishment
    of Management Review Committee and Joint Monitoring Committee and Rebuttal
    Panel and acts as their facilitator and ex-officio member.
  • Counsel staff
    and Managers in cases of underperformance and facilitates the
    implementation of a Performance Improvement Plan (PIP) or other remedial
    measures, when required.

Staff
Development

  • Provides
    regular information on global vacancies and opportunities for the generic
    rostering system and works with Human Resources Services Division,
    Department of Operations Support (HRSD/DOS) as a conduit for headquarters
    initiatives and as the initiator of individual career advice and
    counselling.
  • Advises staff
    on training opportunities for HR as well as in general giving particular
    attention to developing and implementing career development paths for
    staff members;
  • Continuously
    assesses the skills, expertise and knowledge of the HROs and HRAs,
    ensuring participation of human resources staff in relevant training
    programmes and designing individual on-the-job and group training
    programmes on specific subject matters in the area of human resources
    management, including in the use of HR IT systems (UMOJA, ERP, INSPIRA
    etc.)
Administration of Justice
  • Researches and
    compiles the mission’s responses to formal and informal requests coming
    from different entities under the Administration of Justice (AoJ) system.
  • Provides
    inputs to efforts and measures aimed at addressing and mitigating staff
    grievances with the purposes of resolving them at the lowest practical
    level.
  • Contributes to
    the development of preventive activities such as training and sharing best
    practices and recent jurisprudence related to human resources management.
Staff and Management Relations
  • Supports
    dialogue between the management and international and national staff
    unions (Field Staff Union and National Staff Committee respectively) to
    discuss HR matters and related staff issues.
  • Participates
    in meetings with staff representatives to address issues affecting the
    staff and coordinate the quarterly meetings with the Head of the Centre
    and Section Chiefs.
  • Organizes, as
    necessary, general or specific meetings for the staff on issues such as
    mandate implementation, status of HR reforms and other organizational
    change initiatives etc.
Others
  • Under the
    supervision of the Service Line Manager, the HRO contributes to the
    monitoring and evaluation of the implementation of delegated authorities,
    through inter-alia, the human Resources Management Scorecard (HRM-S),
    Service Level Agreements, HRM-S indicators, and the senior Manager’s
    compact.
  • Participate in
    the development of a set of actionable and targeted change management
    plans, including coaching and training in order to implement these
    responsibilities and report on possible gaps and risks and recommends
    corrective action.
  • Assists with
    the development of a communication strategy with the dedicated intranet
    page on HR issues and regular formal and informal meetings.
  • Conducts
    research on precedents, policy rulings and procedures.
  • Maintain human
    resources information systems, including constant update and generation of
    information and reports for use by management
  • Performs other
    duties as required.



Qualifications, Skills and Experience:
  • The ideal
    candidate for the United Nations Regional Service Centre Entebbe (RSCE) Human
    Resources Officer job placement should hold an Advanced university degree
    (Master’s degree or equivalent) in human resources management, business or
    public administration, social sciences, education or related area. A
    first-level university degree in combination with qualifying experience
    may be accepted in lieu of the advanced university degree.
  • At least five
    years of progressively responsible experience in human resources
    management, administration or related area is required.
  • Experience in
    the administration of benefits and entitlements in the United Nations
    System is required.
  • A minimum of
    two years work experience with a United Nations peacekeeping mission, agency,
    fund or programme in a conflict or post-conflict setting desirable.
  • Experience
    with the use of HR systems such as an ERP (UMOJA), FSS, and/or INSPIRA, is
    desirable.
  • Experience in
    a shared service centre or operation is desirable.
  • Languages:
    fluency in
    English is required. Knowledge of French is desirable.



Competencies
  • Professionalism: Knowledge of human resources
    policies, practices and procedures and ability to apply them in an
    organizational setting. Ability to identify issues, formulate opinions,
    make conclusions and recommendations. Shows pride in work and in achievements;
    demonstrates professional competence and mastery of subject matter; is
    conscientious and efficient in meeting commitments, observing deadlines
    and achieving results; is motivated by professional rather than personal
    concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work.
  • Planning
    and Organizing:
    Develops
    clear goals that are consistent with agreed strategies; identifies
    priority activities and assignments; adjusts priorities as required;
    allocates appropriate amount of time and resources for completing work;
    foresees risks and allows for contingencies when planning; monitors and
    adjusts plans and actions as necessary; uses time efficiently.
  • Client
    Orientation:
    Considers
    all those to whom services are provided to be “clients” and
    seeks to see things from clients’ point of view; establishes and maintains
    productive partnerships with clients by gaining their trust and respect;
    identifies clients’ needs and matches them to appropriate solutions;
    monitors ongoing developments inside and outside the clients’ environment
    to keep informed and anticipate problems; keeps clients informed of
    progress or setbacks in projects; meets timeline for delivery of products
    or services to client.
How to Apply:
All suitably qualified and interested
Ugandan candidates should send their applications through the United Nations online
portal at the link below.
Deadline: 7th November 2019
For more of the latest jobs, please
visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Leave a Reply

Your email address will not be published. Required fields are marked *