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UN Human Resources Officer Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Human Resources Officer
Organization: United Nations Regional Service
Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Human
Resources-RSCE-126200-J-Entebbe (M)
Reports to: Service Line Manager
Grade: P-3
About US:
The Regional Service Centre Steering
Committee is the decision-making body for RSCE, in compliance with General
Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Key Duties and Responsibilities: Within delegated authority, the Human
Resources Officer will be responsible for the following duties: (These duties
are generic and may not be carried out by all Human Resources Officers at this
level)
Recruitment and Replacement
- Projects and
monitors vacant posts of assigned level/group, Secretariat or center wide
and ensures adherence to policies and procedures in filling these posts. - Manages
recruitment process including development of recruitment strategies and
plans, coordinating with client offices in forecasting and identifying
vacancies, preparing job openings, reviewing and screening of candidates. - Review job
openings in consultation with hiring managers, ensuring that the
evaluation criteria and responsibilities are in line with the approved or
classified documents. - Conducts
primary review, prepares and submit recruitment cases to approving
officials/entities. - Arranges and
conducts interviews for selection of candidates. - Reviews
recommendation on the selection of candidate by client offices. - Participates
in task forces and working groups identifying issues/problems, formulating
policies and guidelines, and establishing new procedures on recruitment
and staff selection. - Under the
direction of Human Resources Services Division, Department of Operations
Support (HRSD/DOS), coordinate and administers language proficiency
examination and other programmes and tests related to the recruitment of
professional, general service and other categories of staff. - Manages the
recruitment and selection of national staff ensuring the development of
job descriptions for approved posts, liaising with the UNHQ on the
classification of such posts, advertising and guiding managers on the
selection process in line with UN rules and regulations.
Administration of Entitlement and
Benefits
- Advises the
Head of Unit or Senior Human Resources Officers on the development,
modification and implementation of United Nations policies and practices
on entitlements. - Provides
advice and guidance to managers and staff on human resources related
matters. - Reviews and
recommends level of remuneration for consultants. - Provides
advice on interpretation and application of policies, regulations and
rules. Reviews and provides advice on exceptions to policies, regulations
and rules. - Represents the
office in Joint bodies and working groups relating to salaries and other
conditions of service. - Supervises the
process of knowledge/awareness building amongst programme managers, senior
management and staff members with regard to the staff rules and
regulations, and related guidelines in the administration of entitlements
and their strict application by HR Section, including consistent
implementation of delegated authority. - Monitors and
evaluate the effectiveness of related guidelines, HR Rules, regulations,
practices and procedures, and recommends revision to UNHQ, where
necessary.
Planning and Budgeting
- Participate in
the planning process throughout the budget life cycle for determining the
staffing requirements and organizational structure; also conducts analysis
and provides inputs on emerging capacity gaps in accordance with the
Centre’s mandate. - Contributes to
the budget development process by reviewing the drafts and providing input
on the human resources requirements and organizational structure of all
sections based on the UNHQ guidelines on budget review. - Reflects
recommendations of the staffing table reviews into the staffing stable
requirements for purpose of budget preparation; - Constantly
reviews and monitors staffing related costs and expenditures in UMOJA in
line with funds allotment, ensuring that funds for staffing costs are
available, and where necessary alerts the Service Line Manager/Section
Chief to follow up with Finance and Budget Office to deploy funds to meet
any shortfall; - Ensure that
expenditures related to staffing are within the budgeted staffing costs,
coordinating with Finance and Budget Units at both the Centre and
Headquarter levels to ensure availability of funds. - Advises hiring
managers on loaning of posts between sections and movement of posts and
staff between locations based on the SOP on staffing table and Post
Management, ensuring the integrity of the staffing table as approved in
the budget without discrepancy in sections and locations. - Assists in
reviewing and processing requests for classification, providing advice and
answering queries on classification procedures.
Performance Management
- Supports the
Center in the implementation of the performance appraisal system and
monitors its compliance with the proper implementation of the performance
management system, providing guidance and substantive support to the
development of section, unit and individual work plans. - Coordinate
training/orientation programmes in performance management and supervisory
skills as well as work plans. - Ensures
full-compliance of e-performance and provides input to the establishment
of Management Review Committee and Joint Monitoring Committee and Rebuttal
Panel and acts as their facilitator and ex-officio member. - Counsel staff
and Managers in cases of underperformance and facilitates the
implementation of a Performance Improvement Plan (PIP) or other remedial
measures, when required.
Staff
Development
- Provides
regular information on global vacancies and opportunities for the generic
rostering system and works with Human Resources Services Division,
Department of Operations Support (HRSD/DOS) as a conduit for headquarters
initiatives and as the initiator of individual career advice and
counselling. - Advises staff
on training opportunities for HR as well as in general giving particular
attention to developing and implementing career development paths for
staff members; - Continuously
assesses the skills, expertise and knowledge of the HROs and HRAs,
ensuring participation of human resources staff in relevant training
programmes and designing individual on-the-job and group training
programmes on specific subject matters in the area of human resources
management, including in the use of HR IT systems (UMOJA, ERP, INSPIRA
etc.)
Administration of Justice
- Researches and
compiles the mission’s responses to formal and informal requests coming
from different entities under the Administration of Justice (AoJ) system. - Provides
inputs to efforts and measures aimed at addressing and mitigating staff
grievances with the purposes of resolving them at the lowest practical
level. - Contributes to
the development of preventive activities such as training and sharing best
practices and recent jurisprudence related to human resources management.
Staff and Management Relations
- Supports
dialogue between the management and international and national staff
unions (Field Staff Union and National Staff Committee respectively) to
discuss HR matters and related staff issues. - Participates
in meetings with staff representatives to address issues affecting the
staff and coordinate the quarterly meetings with the Head of the Centre
and Section Chiefs. - Organizes, as
necessary, general or specific meetings for the staff on issues such as
mandate implementation, status of HR reforms and other organizational
change initiatives etc.
Others
- Under the
supervision of the Service Line Manager, the HRO contributes to the
monitoring and evaluation of the implementation of delegated authorities,
through inter-alia, the human Resources Management Scorecard (HRM-S),
Service Level Agreements, HRM-S indicators, and the senior Manager’s
compact. - Participate in
the development of a set of actionable and targeted change management
plans, including coaching and training in order to implement these
responsibilities and report on possible gaps and risks and recommends
corrective action. - Assists with
the development of a communication strategy with the dedicated intranet
page on HR issues and regular formal and informal meetings. - Conducts
research on precedents, policy rulings and procedures. - Maintain human
resources information systems, including constant update and generation of
information and reports for use by management - Performs other
duties as required.
Qualifications, Skills and Experience:
- The ideal
candidate for the United Nations Regional Service Centre Entebbe (RSCE) Human
Resources Officer job placement should hold an Advanced university degree
(Master’s degree or equivalent) in human resources management, business or
public administration, social sciences, education or related area. A
first-level university degree in combination with qualifying experience
may be accepted in lieu of the advanced university degree. - At least five
years of progressively responsible experience in human resources
management, administration or related area is required. - Experience in
the administration of benefits and entitlements in the United Nations
System is required. - A minimum of
two years work experience with a United Nations peacekeeping mission, agency,
fund or programme in a conflict or post-conflict setting desirable. - Experience
with the use of HR systems such as an ERP (UMOJA), FSS, and/or INSPIRA, is
desirable. - Experience in
a shared service centre or operation is desirable. - Languages:fluency in
English is required. Knowledge of French is desirable.
Competencies
- Professionalism:Knowledge of human resources
policies, practices and procedures and ability to apply them in an
organizational setting. Ability to identify issues, formulate opinions,
make conclusions and recommendations. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines
and achieving results; is motivated by professional rather than personal
concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of
women and men in all areas of work. - Planning
and Organizing:Develops
clear goals that are consistent with agreed strategies; identifies
priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently. - Client
Orientation:Considers
all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view; establishes and maintains
productive partnerships with clients by gaining their trust and respect;
identifies clients’ needs and matches them to appropriate solutions;
monitors ongoing developments inside and outside the clients’ environment
to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products
or services to client.
How to Apply:
All suitably qualified and interested
Ugandan candidates should send their applications through the United Nations online
portal at the link below.
Deadline: 7th November 2019
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