UN Careers – Chief of Section, Centralised Warehousing – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: 19-Property and Asset Management-MONUSCO-125599-F-Entebbe (M)
Reports to: Chief
Supply Chain Management Service
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities: Within delegated authority, the Chief of
Section, Centralised Warehousing will be responsible for the following duties:
       
Exercises
authority in the planning, administration and performance management of
Centralised Warehousing while incorporating the Green SCOR (Supply Chain
Operations Reference) model in all warehouse operations to reduce the
environmental impact, including:
       
Inbound
operations: inbound delivery monitoring, receiving, batch management, transfer
orders and putting away;
       
Inventory
and storage management: storage location management, conduct inventory analysis
for warehouse managed inventories and regularly advise technical units/Inventory
Senior Users (former Self Accounting Units (SAUs)) accordingly, coordinate with
the Inventory Management team to ensure timely fulfilment of requirements for
movements of goods, visibility of inventory ownership, cycle counting and
physical inventory, shelf live monitoring and inventory analysis;
       
Outbound
operations: order fulfilment, picking, packing, task monitoring, order
consolidation and loading;
       
Development
and implementation of effective stock control and audit systems providing
information regarding stock levels, usage rates, economic order quantity,
re-order point and other stock-level advice that will allow the technical
units/Inventory Senior Users to maintain all stocks at the levels necessary to
meet customer requirements and demand;
       
Leverage
business intelligence tools focused on demand and supply processes generated
data with the aim of improving overall mission supply chain operational
responsiveness, agility and reliability. Lead process reengineering to
streamline supply chain management functions and to transition centralised
warehousing into the center of excellence for a responsive supply chain
management function;
       
Responsible
for the implementation of warehouse management, including regular inspections
of the warehouse premises, in order to ensure the highest standards of physical
premises, storage conditions and appropriate levels of security for the
warehouse operations;
       
Monitoring
the space availability to allow for an optimal allocation of the goods while
ensuring that the safety and security standards are always met.
       
Carries
out programmatic/administrative tasks necessary for the functioning of the
section under supervision, including the development and execution of the
Section’s budget pertaining to the subsidiary budgets and personnel needs of a
section including the following Units: Receiving and Inspection (R&I),
Property Disposal (PDU), Warehouse Operations, Administration, Inventory
Management and Control.
       
Assigns
and monitors performance parameters and critical indicators, reports on
budget/programme performance, prepares inputs for results-based budgeting,
evaluates staff performance, interviews candidates for job openings and
evaluates candidates. Oversees the resources and capacity management to ensure
achieving the result based budgeting expected accomplishments relevant to
warehousing operations.
       
Prepares
annual work plan, and monitors progress against this plan to ensure the
organization attains its objectives as cost effectively and efficiently as
possible.; actively engages in management performance duties and ensures the
provision of management, guidance development, training, constructive feedback,
performance evaluation and appraisal, and provision of administrative support
and other management functions to staff in his/her area of responsibility.
       
Develops
plans and strategies pertaining to warehouse inventories; provides input
towards the development of supply chain management plans (demand, supply,
replenishment and safety stock) budgets and schedules; collaborates and
coordinates with technical units to forecast demand and gather inventory
requirements for future planned projects/activities in support of service
delivery objectives.
       
Translates
policies and guidance into actionable plans, including: developing required new
and/or improved business processes and supporting standard operating
procedures; spearheading organizational design, identifying skill gaps,
initiating and advocating necessary staff development programs to ensure
realization of enhanced mission accountability and stewardship of United
Nations Property in the mission area of operation.
       
Establishes
Service Level Agreement (SLA) with technical units (former SAUs) and develops
internal processes and control mechanism to ensure that customer needs and expectations
are met, including exercising leadership in the development and implementation
of inventory management and warehousing best practices to achieve process
efficiencies and effectiveness in resources utilization.
       
Provides
business domain knowledge and technology project delivery expertise in the
effective review and analysis of the re-engineering of supply chain management
processes in support of the implementation of a new Enterprise Resource
Planning (ERP) system.
       
Performs
other duties as required.



Qualifications, Skills and Experience:
       
The
ideal candidate for the United Nations Organisation Stabilization Mission in
the Democratic Republic of the Congo (MONUSCO) Chief of Section,
Centralised Warehousing job placement should hold an advanced university degree
(Master’s degree or equivalent) in supply chain management, logistics, business
administration/management, project management, engineering, or related field. A
first level university degree in combination with qualifying experience may be
accepted in lieu of the advanced university degree.
       
A
minimum of ten (10) years of progressively responsible relevant experience in
at least two areas of supply chain management or logistics support operations:
logistics planning, warehouse management, inventory management, distribution,
or related areas is required.
       
At least
four years of management experience in the area of centralised warehousing is
required.
       
Experience
in managing centralised warehousing in an international environment is
desirable. Experience in business process re-engineering is desirable
       
Experience
in business process re-engineering is desirable.
       
Languages:
fluency in English is required,
knowledge of French is desirable.



Competencies
       
Professionalism:
Knowledge of the substantive
field of work in the areas of supply chain management, in particular
warehousing, inventory management, distribution, warehouse safety management,
as well as related procedures, practices and environmental standards. Ability
to conduct analysis and produce reports and papers on technical issues and to
review and edit the work of others. Knowledge of and ability to apply UN rules,
regulations, policies and guidelines in work situations. Ability to apply
discretion and sound judgment in applying technical expertise to resolve
complex and/or sensitive issues.Ability to develop and apply supply chain
management procedures and programs.Ability to provide professional technical
advice in a broad range of supply chain management areas, including warehouse
management. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
       
Planning
and Organizing:
Develops clear
goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
       
Accountability:
Takes ownership of all
responsibilities and honours commitments; delivers outputs for which one has
responsibility within prescribed time, cost and quality standards; operates in
compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
       
Managing
Performance:
Delegates the
appropriate responsibility, accountability and decision-making authority; makes
sure that roles, responsibilities and reporting lines are clear to each staff
member; accurately judges the amount of time and resources needed to accomplish
a task and matches task to skills; monitors progress against milestones and
deadlines; regularly discusses performance and provides feedback and coaching
to staff; encourages risk-taking and supports creativity and initiative;
actively supports the development and career aspirations of staff; appraises
performance fairly.
       
Leadership:
Serves as a role model that
other people want to follow; empowers others to translate vision into results;
is proactive in developing strategies to accomplish objectives; establishes and
maintains relationships with a broad range of people to understand needs and
gain support; anticipates and resolves conflicts by pursuing mutually agreeable
solutions; drives for change and improvements; does not accept the status quo;
shows the courage to take unpopular stands. Provides leadership and takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work; demonstrates knowledge of
strategies and commitment to the goal of gender balance in staffing.
How to Apply:
All suitably
qualified and interested candidates should apply online at the link below.
Deadline: 20th November 2019
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