Supply Chain Management (SCM) and Support Services Director Job Placement – World Vision

Organization: World
Vision
Duty Station:   Kampala, Uganda
Reports to:     National
Director
About US:
World Vision Uganda is a Christian relief,
development and advocacy non-government organization dedicated to working with
children, families and communities to overcome poverty and injustice. We
currently work in over 82 districts in Uganda implementing projects in health
& nutrition, water, sanitation & hygiene (WASH), livelihoods &
community resilience, education and child protection. World Vision (WV) is
committed to the protection of children and adult beneficiaries from exploitation
and abuse and will not employ people whose background is not suitable for
working with the beneficiaries above. All employment is conditioned upon the
successful completion of all applicable background checks, including criminal
record checks where possible.

Job Summary:  The SCM and Support Services Director is to
provide strategic leadership to WV Uganda Supply Chain Management and Support
Services functions of Corporate Security, Fleet Management and General
facilities Services to ensure that there are adequate systems, policies,
procedures, controls, and necessary skills to support the operations of the WV
Uganda ministry in a timely, effective, professional and cost-effective manner.
The job holder will lead a multi-services
department and team to provide excellent services that will enable WV Uganda
Operations and Ministry to be efficient and fully aligned with WV Global and
Regional Standards.
This position would, therefore, suit
someone who has strong technical experience, whilst also having broader
leadership experience across more than one discipline
Key Duties and
Responsibilities: 
Leadership
·        
A
respected organizational leader that builds a committed and capable team to
deliver the best and effective Supply Chain Management and Support Services to
all units by ensuring Our Promise strategy is embedded in the Department’s
annual objectives and day to day work.
·        
Role
model Christ-like servant leadership
·        
Be an
active and strategic WVU senior leadership team member
·        
Drive
change and build a service-oriented culture of customer satisfaction
·        
Strengthen
policies, processes and practices in Support Services that contribute to better
efficiency and effectiveness of WV Uganda Operations and Ministry
·        
Lead
in the development, implementation and review of the policies, standards and
procedures of all areas in Supply Chain and Support Services to ensure they are
aligned to WVI expected standards, policies and procedures.
·        
Ensure
SCM and Support Services related risks are identified and captured in the
Enterprise Risk Management process, for mitigating / eliminating them.
·        
Ensure
anti-corruption and fraud mitigation strategies including the internal control
framework are in place and implemented.
SCM – Procurement
and Strategic Sourcing
·        
Provide
strategic leadership in Supply Chain to ensure timely, cost-effective quality
goods and services with accurate, auditable records and in high process
compliance through ProVision Systems and full alignment to GC SCM standards.
Business
Requirements
·        
Ensure
Business Requirements are developed and implemented across the organization.
·        
Proactively
engage with suppliers, partners, local authorities, other NGOs, clusters and
stakeholders to ensure good coordination and adequate information sharing,
address common concerns/problems and seek solutions.
·        
Systems
Development and Implementation
·        
Engage
and collaborate with Shared Services and Global Provision Team on System
challenges to enhance effective use
·        
Ensure
that ProVision Optimization and Transformation Metrics are achieved.
Planning
·        
Ensure
annual procurement planning process is in place. Where Partners’ and
Sub-Grantees are involved in the project implementation, ensure the established
process covers such scope as well.
·        
Review
Procurement Plans and develop annual sourcing strategy.
·        
Lead
the quarterly review of procurement plans with business community to ensure
requirements are updated.
·        
Drive
reduction in total supply costs and in waste. Develop and agree on annual
departmental Objectives and KPIs.
Strategic Sourcing
·        
Determine
the requirement for the Category, Market and Incumbent Supplier based on the
Spend Analysis and Annual Procurement Plans.
·        
Review
the Sourcing Strategy for unidentified opportunities and ensure it meets the
global and NO objectives before socializing with stake holders.
·        
Ensure
a Market Assessment and Supplier Pre-Qualification process is in place aligning
to the global polices and process.
·        
Ensure
the framework in managing the RFQ/RFP Process including baselines & price
survey methodologies.
·        
Engage
with RSCM in assessing new the possibilities of Regional, Sub- Regional
negotiations.
·        
Review
Procurement Committee submission documents to ensure their comprehensiveness to
allow an informed decision making process
Data Analysis and
Reporting
·        
Ensure
SCM function performance level meets annual targets
·        
Develop,
track, and evaluate procurement metrics including areas of spend analytics,
procure-to-pay process, operational efficiencies, and supplier performance to
drive procurement strategy development and implementation.
·        
Drive
operational performance and consider efficiency vs. effectiveness in the form
of dashboards, convenient for the review of high-level key indicators.
·        
Supplier
Contract and Relationship Management
·        
Ensure
that legally vetted contracts are used for all Strategically Sourced contracts.
·        
Ensure
supplier onboarding process and supplier relationship management framework
including the communication guidelines & Supplier continuous improvement
plan is in place.
SCM – General
Administration and Facilities Management
·        
Provide
strategic leadership in General Administration, Visas, Real Estate and Office
Facilities Management
·        
Lead
to improve office facilities including the new office project
·        
All WV
assets and Inventory are registered
·        
Ensure
provision of high-quality hospitality services for visitors and staff
·        
Timely
Government legal applications and renewals of staff and other documents such as
staff work permits and visas.
·        
Management
of travel vendor
·        
Efficient
Internal mailing system that is well monitored
·        
Physical
conditions of all offices are well maintained
·        
All
real estate contracts and agreements are legally updated at all times to ensure
continuity of services
·        
All
utility bills are paid on time
·        
Electrical,
water, telephone systems are up all the time
·        
Ensure
all relevant documents are up to date and properly filed for easy reference.
·        
Safety
and Security
·        
Provide
strategic leadership in security to ensure excellent safety and security
management system developed and maintained to ensure a safe, secure, and
conducive work environment across all WV Uganda. Assist the Operations division
to integrate sound security practices into their operations to enhance the
safety and security of staff, assets, and programs and minimize operational
risk to World Vision Uganda24/7 reachable of security focal point
·        
National
Office and all sub-offices safety, and security system strengthened
·        
Full
alignment to WV Global Corporate Security protocols and requirement
·        
Security
Management in HEA/Relief Response
·        
Quality
process, monitoring, and reporting of security incidents
·        
Security
vendors management
·        
Secured
premises for people and assets
·        
SCM –
Fleets and Logistic Management
·        
Effective
and efficient Fleet Management
·        
Fleet
management policies and procedures operational and disseminated to all staff.
·        
Ensure
the adequate fleet to support WV Operations both in National Office and Field
Offices
·        
All
Vehicles in good running/mechanical conditions
·        
Use of
logbooks are enforced in ALL WV Uganda vehicles
·        
Updated
records for all vehicles (log books, insurance, service records, driver
details, monthly reports, among others)



Qualifications,
Skills and Experience:
·        
The
ideal candidate should have a Master’s Degree in Supply Chain Management,
Business Administration, or equivalent professional qualification.
·        
At least
8 year of experiences in senior management position with proven leadership and
management of multiple support services functions.
·        
Strong
technical knowledge and management experience in Supply Chain contracts
management, contracts administration and/or logistics, security, hospitality,
asset management and broad general office administration.
·        
High
integrity and proven commitment to accountability practices
·        
Proactive
personality, self-driven and strongly motivated.
·        
Proven
ability in the implementation of large-scale programs
·        
Capacity/potential
in leadership, relationship management/networking, and coordination.
·        
Spiritual
maturity, interfaith knowledge and a biblical worldview – ability to articulate
and model our Christian identity and mission in an inclusive way.
·        
Good
interpersonal skills, strong communication skills, both verbal and written.
·        
Proven
conceptual & analytical skills, ability to take an evidence-based approach
to programme design.
·        
Excellent
management, analytical and negotiation skills
·        
Strong
information technology skills
·        
Good
understanding of the legal environment of Uganda
How to Apply:
All suitably qualified candidates are
encouraged to apply online by visiting World Vision International’s
e-recruitment jobs portal at the web link below.
Please follow instructions on How to
Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 14th November 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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