Secretary Jobs – Sun Guru Ltd

Job Title:    Secretary
Organisation: Sun
Guru Ltd
Duty Station: Kampala,
About US:
Sun Guru Ltd is a
Kampala-based renewable energy start-up, together with its international
partners, INTEGRATION environment & energy, Envidatec GmbH and the
Renewables Academy (RENAC), is currently establishing an effective office to
support the implementation of an exciting Skills Development programme on
behalf of the GIZ PREEEP programme and the Ministry of Energy and Minerals
Development (MEMD). The 3-year programme which has already been approved
commences on 01 December 2019.
Key Duties and Responsibilities:
  • Regular updating, collation and preparation of project-related
    information (both print, electronic / web-based)
  • Serve as the focal point for all general project-related enquiries
    and requests
  • Management of mail and communication activities via mail out
    dispatch register
  • Support to project advertising / marketing-related tasks
  • Scheduling and organisation of all essential project-related
    appointments, meetings, workshops etc.
  • Provision of logistical support to project-related activities,
    missions, international visitors etc. (transport, accommodation bookings
  • Support and oversight of basic project / office-related procurement,
    e.g. basic office supplies, water, tea, event venues, refreshments etc.
  • Support to documentation and reporting of critical meetings
  • Support to data and knowledge-management tasks as per project filing
    and knowledge management procedures
  • Maintenance of the absences, holiday/leave roster for project
  • Coordination and tracking of the project-vehicles via fleet
    management system
  • Responsibility for general cleaning services, including utensils,
    equipment and pantry
  • Support to office-related maintenance (including maintenance) and
    liaison with Estate office / landlords to fix all maintenance issues that
    may arise from time to time.
  • Ensure that first aid kits are available.
  • Provide first aid to staff who get abrupt illness
  • Periodic stock taking of office items and updating the inventory

Qualifications, Skills and Experience:
  • Five years of experience as a secretary in a business or international
    project environment
  • Excellent English language skills. Luo language skills are an
  • Strong inter-personal / people-skills, in international and
    multi-cultural contexts
  • Proven communication and marketing skills
  • Experienced in managing schedules, meetings etc. in
    multi-stakeholder contexts (business, government, international
    organisations, NGOs etc.)
  • Proven experience in the application of procurement guidelines for
    goods and services
  • Excellent awareness of what needs to be done. Strong
    self-organisation skills
  • Experienced in MS Office applications, most importantly in MS Excel,
    and web-based tools
  • Knowledge of business processes, information policy, Client Service
  • Good time manager with a positive and flexible attitude to work
  • Excellent customer care and team-work skills
  • Good planning and presentation skills, with an ability to organise
    and prepare meetings
  • Ability to apply creative skills, think outside of the box
  • Proven reporting and marketing communication skills
  • Prior experience of working in the international development context
    is an advantage
How to Apply:
All candidates
should Email the following items to this email address:
Your job application
should include the following items, which should be sent as one complete email
with attachments in either Word.doc, JPEG or PDF formats:
  • A complete and legible CV, outlining your relevant work history and
  • A motivation letter, outlining why you would like to work with Sun
    Guru and your expected gross monthly salary
  • Copies of your academic qualifications
  • A list of 3 referees who agree to be contacted for a background
    check and/or up to 3 written references from previous employers
  • An example of a written info-product or report which you have
    already produced, be it for prior work or studies
Deadline: 6th December 2019 by 12:00 Noon
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