Regional Finance and Administration Manager (RFAM) Job Career – StrongMinds Uganda

Organization:  StrongMinds Uganda
Duty Station:   Uganda
Reporting to:       Executive Director
About US:
StrongMinds is a dynamic and fast
growing 501(c)(3) social enterprise that focuses on one of the most pervasive
mental illnesses in the world.  We treat
depression among women of all ages in Africa, where access to mental health
treatment is extremely limited, and we are guided by a goal to treat two
million depressed African women.  

Job Summary: StrongMinds Uganda seeks to fill
the vacant position of Regional Finance and Administration Manager, based in
Kampala with 30% to other regions and applications are invited from suitably
qualified and experienced applicants. This is a one year contract renewable
subject to satisfactory performance and availability of funding.
Job Summary:  As member of
the Senior Management Team, the Regional Finance and Administration Manager
(RFAM), contributes to the overall success of StrongMinds’ strategic objectives
by effectively managing the financial aspects of all East Africa field offices
and operations. The RFAM will accomplish this through:
Financial management, reporting and controls,
Planning and budgeting,
Grant management,
Policies and systems development for finance and
Administrative oversight, and
Finance and administration staff management,
mentorship and development.
While closely working with field
offices, partners and internal departments, the RFAM will serve as the primary
resource for financial monitoring and operational compliance.
This position is designed to
contribute technical expertise in the areas of Financial, Compliance and Risk
Management in order to reach the ultimate goal of increased accountability and
mitigation of risk within the Region.
Key Duties and
Financial Management,
Reporting and Controls
General Ledger. Take full responsibility for the
accuracy of field office general ledgers.
Controls. Implement effective internal controls,
with segregation of duties, proper documentation and sign-offs, leveraging
financial resource management systems.
Financial Reporting. Analyze and present
financial reports in an accurate and timely manner to the Country Directors and
the Senior Director of Operations in the US (monthly) and to the Boards of
Directors (quarterly); clearly communicate trends, areas of concern, and
variances to budget; forecast cash flow and build projections.
Audit. Coordinate and lead the annual audit
process, liaise with external auditors and Boards Finance Committees; implement
auditor recommendations.
Procurement. Manage StrongMinds Uganda
procurement function, including regular review of approved vendors, adherence
to the procurement policy, engaging vendors through legal contracts where
warranted, and chairing the procurement committee.
Cash Management. Manage field office cash flow
and forecasting to guarantee sufficient funds to meet operational requirements.
Fixed Assets. Ensure that fixed asset procedures
and depreciation policy are in place and disseminated for effective management
of fixed assets while maintaining compliance with donor requirements and
accounting standards.
Statutory Compliance. Ensure organizational tax
and legal compliance, enlisting third party professional advisors as needed.
Planning and
Lead and oversee the annual budgeting and
planning process as well as the mid-year budget review in conjunction with the
Country Directors and budget responsible department managers; review all
financial plans and budgets; roll up individual budgets into a comprehensive
field budget, providing analysis identifying the drivers of change relative to
prior period.
Monitor progress and changes and keep senior
management team abreast of the organizations’ financial status.
Ensure correct level of budget authority exists
for each transaction.
Manage financial aspects of budget development
for new proposals.
Grant Management
Brief department managers and finance staff on
new grants including staff time allocations budget management, spend down
requirements and allowed expenses. Provide ongoing guidance to finance and
non-finance staff and coordinate efforts to ensure compliance with donor
Implement a robust grant management system so
that reporting, billing, and collection schedules are adhered to.
Work with managers with grant budget
responsibility to estimate fund requests on a timely basis to ensure resources are
in place for carrying on project activities.
Oversee all program and grants accounting,
ensuring proper coding and allocation of all transactions.
Ensure monthly effort reporting is prepared with
major variances discussed with the Country Directors.
Provide periodic meaningful analysis of program
financial performance relative to grant requirements. Demonstrate creative
problem solving to deal with variances and timing issues while remaining in
compliance with grant agreements.
Drive completion of financial reports for
grants, including grant close-out and final reporting.
Policies and Systems
Development for Finance and Administration
Review and supervise the compliance with
financial, administrative, asset management and fleet management policies and
procedures. Make updates to existing policies as warranted to mitigate risks to
the organization.
Ensure that systems are in place for the control
of all assets, funds, equipment, property, and facilities.
Develop and implement any necessary new business
policies and accounting practices as dictated by risk assessment or grant
Manage administrative team and provide
Establish and manage a comprehensive training
program to educate employees regarding staff tools, policies, and procedures.
Develop or review contracts, working with legal
counsel as needed, for work with partners vendors and consultants.
Oversee administrative functions as well as
facilities to ensure efficient and consistent operations as per the StrongMinds
Uganda polices and guidelines.
Ensure fleet management, stock ordering and
asset management are well coordinated.
Finance &
Administration Staff Management, Mentorship, and Development
Support the development of an organizational
culture that:  reflects our core values,  promotes accountability and high performance,
encourages learning, creativity and innovation, frees up staff to deliver
outstanding results for the people we serve, and  strives to provide excellent service to our
Manage finance and administration team by
defining SMART performance expectations, providing leadership and technical
support as needed, and giving regular feedback.
Monitor and review performance and, in
particular, hold staff accountable for meeting their success criteria and
delivering on any improvement goals, taking decisive action in the case of poor

Skills and Experience:
B.Com/BBA/BSc Econ with a Masters preferably in
Business Administration, Finance & Accounting, Economics etc.
Full professional qualifications such as ACCA,
10 years’ work experience in Finance,
Accounting, or Auditing
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables,
and balance sheet
Sound knowledge of the relevant tax laws and
other statutory obligations
Solid knowledge of computer accounting packages,
specifically QuickBooks Online and Sage Intacct. Hands-on-computer proficient
skills in MS Word, Excel and PowerPoint.
Proven knowledge of donor financial accounting
and clear understanding of GoU and IAS/AFRS accounting requirements. Good
understanding of Government budgets
Excellent analytical skills with the ability to
analyze complex financial data and design and produce effective management
Strong budgeting and strategic planning
Ability to establish and maintain collaborative
relationships and perform effectively as a member of a team and as a team
Strong planning, organizing and negotiation
Capable of managing a team, prioritizing work
and meeting tight deadlines, with minimal supervision
Ability to foster a small, proactive team by
motivating staff, working to build their skills, and providing support and
Strong business acumen and the ability to
contribute to strategic decisions
The successful Regional Finance
and Administration Manager will be expected to embrace and model StrongMinds’
core values: 
We are people-focused
We think big and act fast
We are data-driven
We do what we say and say what we do
We believe in collaboration, not competition
How to Apply:
Please send your application
letter and CV only (attached as one document) indicating 3 referees, two of
whom should have been direct supervisors to
StrongMinds Uganda is an equal
opportunity employer.  Candidates are
therefore encouraged to apply at the earliest opportunity; however, only
shortlisted candidates will be contacted. 
StrongMinds does not ask for money at any stages of the recruitment
StrongMinds is committed to
prioritizing the safety and wellbeing of children, young people and vulnerable
population, therefore all successful applicants will be required to sign onto
our Safeguarding/Child Protection policy, code of conduct & complete a
Police check with Interpol. 
Deadline: Friday
15th November 2019 at midnight Uganda time.
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