Project Officer NGO Job Careers – Solidaridad

Job Title:         Project Officer
Duty Station:
Kampala, Uganda
Reports to:     Country Projects Manager, Uganda Country
About US:
Solidaridad is a
global civil society organisation (CSO) that provides market driven solutions
for sustainable production practices across different supply chains. We envision
a world in which all we produce, and all we consume, can sustain us while
respecting the planet, each other and the next generations. Our mission is to
bring together supply chain players and engage them with innovative solutions
to improve production, ensuring the transition to a sustainable and inclusive
economy that maximises the benefit for all stakeholders.
Job Summary:  The Project Officer is responsible for
implementing the project activities in a timely and professional manner,
according to objectives, goals and indicators and in line with organisational
requirements and based on beneficiary needs. The Project Officer implements the
project activities to produce desired results. 
The Project Officer
reports to the Project Manager or Senior Projects Manager at national and
regional level and works closely with the Country (Projects) Manager at country
level. The Project Officer also works closely with the Head of Programmes,
Senior Project Officers, Project Associates, innovation theme advisers and the
quality function team.
Key Duties and Responsibilities: 
Project Planning
  • Support the preparation of project work plans, budget and time
    schedules for implementing the project activities.
  • Support the identification and planning of technical activities and
    requirements to implement the project as per organisational standards.
  • Project Implementation Follow-up
  • Coordinate and implement day to day project activities with
    beneficiaries and partners in field ensuring that technical quality and
    standards are considered and respected during project(s) implementation.
  • Ensure project activities are on time, target and budget, using
    effective monitoring and evaluation (M&E) systems to reach desired
  • Assist the Project Manager to trouble-shoot any project challenges
    during project implementation.
  • Provide regular and timely updates on progress and challenges to the
    Project Manager and other team members.
Engagement and Accountability
  • Adhere to Solidaridad’s Code of Conduct and treat all beneficiaries
    with respect and without any distinction or discrimination based on
    nationality, race, ethnicity, tribe, gender, religious beliefs, political
    opinion or disability.
  • Support the selection of beneficiaries benefiting from the project
  • Communicate Solidaridad’s Complaints and Response Mechanism target
    communities and participate in solving complaints related to the project
    in coordination with the Project Manager.
  • Keep records of all the project activity documents, in particular
    beneficiary list, completion certificates, attendance sheets etc.
  • Help maintain a beneficiary master database containing all
    beneficiary registration and baseline information, as well as the project
    activities from which the beneficiaries benefitted ensure the data is protected
    from misuse in line with Solidaridad’s data protection policy.
Internal and
External Coordination
  • Participate in project coordination meetings with the project team.
  • Develop project communication materials for internal coordination.
  • Ensure that project field staff understand and are able to perform
    their roles and responsibilities.
  • Follow-up the work plans and day-to-day activities of the project
    field staff.
  • Ensure a positive working environment and good team dynamics among
    project team members.
  • Undertake communication and liaison activities to actively consult
    and involve beneficiaries, key informants, actors, partners and
    stakeholders in all stages of project design and implementation.
  • Cultivate good relations with key actors – local, regional and international,
    including government authorities and non-government organization actors,
    through regular attendance at technical meetings and bilateral meetings.
  • Identify opportunities to collaborate and coordinate efforts with
    other organizations to ensure our activities build upon – rather than
    replicate – the work of others.
Partner Management
  • Provide support to partners in project implementation and ensure
    timely and qualitative implementation of projects by partners in line with
    Solidaridad’s and donor requirements.
  • Participate in review meetings with partners, with particular
    attention given to the relationship aspects of partnership collaboration,
    and ensure that any issues or disputes are resolved in a timely manner.
Logistics and
  • Contribute to the development of project plans (e.g. procurement,
    logistics etc.), when assigned.
  • Send accurate and precise order forms in a timely manner to the
    quality function team.
  • Ensure proper management and use of the project assets and stocks.
  • Plan field team movements based on available fleet and applicable
  • Ensure that each member of the project field team is aware of
    security issues, policies, standard operating procedures (SOPs) and they
    follow them accordingly.
Finance and Quality
  • Forecast monthly cash requirements for the month’s project
    activities and submit to the Project Manager.
  • Assess the project activities undertaken and ensure efficient use of
  • Undertake regular field visits to provide technical guidance and
    supervision, as well as regularly monitor the progress of the project
  • Assist with monitoring project activities implemented by field staff
    and partners (if any).
  • Document lessons learned and best practices and share them with the
    Project Manager and the Regional Communications Officer, so they can be
    reflected in project planning, communication materials and decision
Grant Management
  • Ensure adherence to donor procedures.
  • Support the Project Manager in the preparation of progress and final
    reports, ensuring the quality and accuracy of technical information for
  • Participate in communication activities through the regular
    collection of pictures and stories related to project activities.
  • Participate in business development processes through the provision
    of expert programmatic advice related to contextual knowledge.
Note: Any other
tasks as assigned by the Line Manager.

Qualifications, Skills and Experience:
  • Relevant academic level education – Undergraduate degree or higher –
    in relevant field (e.g. Agriculture, Public Policy, Development Studies,
    Social Science, Project Management, Strategic Management etc.
  • Minimum four (4) years’ experience working with projects funded by
    international agencies or development partners.
  • Demonstrable experience in project design, planning and
  • Experience with proposal writing and technical report writing.
  • Experience in designing and facilitating workshops and seminars
    would be desirable.
  • Ability to work independently and as a member of a team to implement
    projects and local partners to effectively meet project needs.
  • Ability to work effectively with government, NGOs and local
    communities in carrying out project objectives.
  • Excellent reporting skills and ability to relate sensitively to
    diverse groups.
  • Self-driven and able to deliver results with minimum supervision.
  • Excellent written and verbal communication skills (in English).
  • Excellent critical, creative thinking and analytical skills.
  • Experience in program administration, operating procedures, oversight
    and monitoring.
  • Ability to work with database applications.
  • Knowledge of project funding procedures and guidelines.
  • Ability to work in diverse situations.
How to Apply:
candidates that meet the above qualifications should send their one-page cover
letter (including salary expectations and availability) and CVs to:
Subject: “Project
The CVs will be
evaluated as they are received. Only successful candidates will be contacted.
Deadline:   27th November 2019 by 5:00
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