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Job Title:         Project Officer

Organisation:
Solidaridad

Duty Station:
Kampala, Uganda

Reports to:     Country Projects Manager, Uganda Country
Office

About US:

Solidaridad is a
global civil society organisation (CSO) that provides market driven solutions
for sustainable production practices across different supply chains. We envision
a world in which all we produce, and all we consume, can sustain us while
respecting the planet, each other and the next generations. Our mission is to
bring together supply chain players and engage them with innovative solutions
to improve production, ensuring the transition to a sustainable and inclusive
economy that maximises the benefit for all stakeholders.

Job Summary:  The Project Officer is responsible for
implementing the project activities in a timely and professional manner,
according to objectives, goals and indicators and in line with organisational
requirements and based on beneficiary needs. The Project Officer implements the
project activities to produce desired results. The Project Officer
reports to the Project Manager or Senior Projects Manager at national and
regional level and works closely with the Country (Projects) Manager at country
level. The Project Officer also works closely with the Head of Programmes,
Senior Project Officers, Project Associates, innovation theme advisers and the
quality function team.

Key Duties and Responsibilities: 

Project Planning

• Support the preparation of project work plans, budget and time
  schedules for implementing the project activities.
• Support the identification and planning of technical activities and
  requirements to implement the project as per organisational standards.
• Project Implementation Follow-up
• Coordinate and implement day to day project activities with
  beneficiaries and partners in field ensuring that technical quality and
  standards are considered and respected during project(s) implementation.
• Ensure project activities are on time, target and budget, using
  effective monitoring and evaluation (M&E) systems to reach desired
  impacts.
• Assist the Project Manager to trouble-shoot any project challenges
  during project implementation.
• Provide regular and timely updates on progress and challenges to the
  Project Manager and other team members.

Beneficiary
Engagement and Accountability

• Adhere to Solidaridad’s Code of Conduct and treat all beneficiaries
  with respect and without any distinction or discrimination based on
  nationality, race, ethnicity, tribe, gender, religious beliefs, political
  opinion or disability.
• Support the selection of beneficiaries benefiting from the project
  activities.
• Communicate Solidaridad’s Complaints and Response Mechanism target
  communities and participate in solving complaints related to the project
  in coordination with the Project Manager.
• Keep records of all the project activity documents, in particular
  beneficiary list, completion certificates, attendance sheets etc.
• Help maintain a beneficiary master database containing all
  beneficiary registration and baseline information, as well as the project
  activities from which the beneficiaries benefitted ensure the data is protected
  from misuse in line with Solidaridad’s data protection policy.

Internal and
External Coordination

• Participate in project coordination meetings with the project team.
• Develop project communication materials for internal coordination.
• Ensure that project field staff understand and are able to perform
  their roles and responsibilities.
• Follow-up the work plans and day-to-day activities of the project
  field staff.
• Ensure a positive working environment and good team dynamics among
  project team members.
• Undertake communication and liaison activities to actively consult
  and involve beneficiaries, key informants, actors, partners and
  stakeholders in all stages of project design and implementation.
• Cultivate good relations with key actors – local, regional and international,
  including government authorities and non-government organization actors,
  through regular attendance at technical meetings and bilateral meetings.
• Identify opportunities to collaborate and coordinate efforts with
  other organizations to ensure our activities build upon – rather than
  replicate – the work of others.

Partner Management

• Provide support to partners in project implementation and ensure
  timely and qualitative implementation of projects by partners in line with
  Solidaridad’s and donor requirements.
• Participate in review meetings with partners, with particular
  attention given to the relationship aspects of partnership collaboration,
  and ensure that any issues or disputes are resolved in a timely manner.

Logistics and
Security

• Contribute to the development of project plans (e.g. procurement,
  logistics etc.), when assigned.
• Send accurate and precise order forms in a timely manner to the
  quality function team.
• Ensure proper management and use of the project assets and stocks.
• Plan field team movements based on available fleet and applicable
  policies.
• Ensure that each member of the project field team is aware of
  security issues, policies, standard operating procedures (SOPs) and they
  follow them accordingly.

Finance and Quality
Control

• Forecast monthly cash requirements for the month’s project
  activities and submit to the Project Manager.
• Assess the project activities undertaken and ensure efficient use of
  resources.
• Undertake regular field visits to provide technical guidance and
  supervision, as well as regularly monitor the progress of the project
  activities.
• Assist with monitoring project activities implemented by field staff
  and partners (if any).
• Document lessons learned and best practices and share them with the
  Project Manager and the Regional Communications Officer, so they can be
  reflected in project planning, communication materials and decision
  making.

Grant Management

• Ensure adherence to donor procedures.
• Support the Project Manager in the preparation of progress and final
  reports, ensuring the quality and accuracy of technical information for
  activities.
• Participate in communication activities through the regular
  collection of pictures and stories related to project activities.
• Participate in business development processes through the provision
  of expert programmatic advice related to contextual knowledge.

Note: Any other
tasks as assigned by the Line Manager.

Qualifications, Skills and Experience:

• Relevant academic level education – Undergraduate degree or higher –
  in relevant field (e.g. Agriculture, Public Policy, Development Studies,
  Social Science, Project Management, Strategic Management etc.
• Minimum four (4) years’ experience working with projects funded by
  international agencies or development partners.
• Demonstrable experience in project design, planning and
  implementation.
• Experience with proposal writing and technical report writing.
• Experience in designing and facilitating workshops and seminars
  would be desirable.
• Ability to work independently and as a member of a team to implement
  projects and local partners to effectively meet project needs.
• Ability to work effectively with government, NGOs and local
  communities in carrying out project objectives.
• Excellent reporting skills and ability to relate sensitively to
  diverse groups.
• Self-driven and able to deliver results with minimum supervision.
• Excellent written and verbal communication skills (in English).
• Excellent critical, creative thinking and analytical skills.
• Experience in program administration, operating procedures, oversight
  and monitoring.
• Ability to work with database applications.
• Knowledge of project funding procedures and guidelines.
• Ability to work in diverse situations.

How to Apply:

Interested
candidates that meet the above qualifications should send their one-page cover
letter (including salary expectations and availability) and CVs to:

Email:
hr.eca@solidaridadnetwork.org

Subject: “Project
Officer_Uganda”

The CVs will be
evaluated as they are received. Only successful candidates will be contacted.

Deadline:   27th November 2019 by 5:00
PM  

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