Program Monitor Job Vacancy – MRC/UVRI and LSHTM Uganda Research Unit

Job Title:          Program Monitor
Organization:  MRC/UVRI
and LSHTM Uganda Research Unit
Duty Station:  Entebbe, Uganda
Position Code: PM1119
Reports to: Head of Research
Compliance and Quality Assurance
About US:
The Unit is an internationally
recognised centre of excellence with dominant research themes in the areas of
HIV and emerging infections, vaccines and immunity, and chronic diseases and
cancer. Through a multidisciplinary approach, intersecting basic science,
epidemiological research, social-behavioural research and the conduct of new
intervention evaluation studies, the Unit contributes knowledge on changing
epidemics and diseases, the evaluation of innovative health care options,
treatment and prevention and the development of health policy and practice in
Africa and worldwide. Following the signing of strategic transfer agreements
between the London School of Hygiene & Tropical Medicine (LSHTM) and the
Medical Research Council (MRC
UK), the Unit formally joined LSHTM on 1st February 2018.
The exciting new partnership will
boost research capacity into current and emerging health issues in Africa and
throughout the world. The Unit is based at the UVRI Entebbe campus with established
outposts in Kalungu, Masaka, Wakiso and Kampala Districts.
Job Summary:  The Program Monitor will support the research
projects under Non-Communicable Disease
Theme to verify that; the rights
and well -being of human subjects are protected, the reported trial data are
accurate, complete and verifiable from source documents; and that the conduct of
the trial is in compliance with the currently approved
Operating Procedures, with Good
Clinical Practice guidelines, and with applicable regulatory requirements at
local and internal levels.
The Monitor will be required to
familiarize themselves with the research protocols, informed consents, Standard
Operating Procedures (SOPs), Good Clinical Practice and the applicable regulatory

Key Duties and
Assures adherence to all regulatory requirements
by the local Ethics Committee,
Uganda National Council of Science and
Technology (UNCST) and any other Regulatory committees on record.
Ensures that written procedures are followed and
evaluates quality systems, processes, procedures, and protocols for compliance.
Participates in developing SOP’s, guidance
documents or other tools/templates pertinent to monitoring activities.
Schedules and coordinates the activities for
monitoring both by internal and external teams:
Conduct the monitoring reviews of the trials
including issuing data clarification queries as necessary.
Writes monitoring reports and communicates
monitoring results to Principal
Investigators and study team.
Manages post-monitoring activities and follow-up
on any necessary corrective and preventive actions.
Collaborates with PIs and staff to identify and
implement ways to improve monitoring practices, procedures, and workflows.
Work with PIs and project coordinators on
training in Clinical Research Compliance and data management during site
initiation visits and based on topics/gaps noted from monitor visits.
Lead the preparation and maintenance of the
investigator site file and trial master file.
Should liaise with the PIs/Designee to develop
and track studies for expiry and work with the study team to ensure that
continuous approval is sought prior to study expiry
Should ensure that adverse events and protocol
deviation are appropriately documented and submitted within the timelines set
by the ethics and regulatory bodies.
Act as a point of contact for external monitors.
S/he will notify and prepare site research teams on upcoming external
monitoring visits/audits.
Oversee the maintenance and tracking of
research-staff CVs, GCP, HSP, SOP and protocol-specific trainings; and
applicable practicing licenses as per local, international and sponsor
requirements/ regulation.
Ensuring that the operating licenses for the
Unit Labs, Pharmacy and Clinics are up-to date.
Maintain an inventory of all regulatory

Qualifications, Skills and
The ideal applicant should hold a Bachelor’s
Degree in Nursing, Public Health, Health Service Management or related field.
Possession of masters in a health related field
is an added advantage.
At least 5 years’ experience working in a
research institution.
Must have training in Good Clinical Practice or
Good Clinical Laboratory Practice.
Should be able to demonstrate a thorough
understanding of local and international research guidelines.
Should be able to demonstrate ability to provide
technical review of data or reports that will be incorporated into regulatory
submissions to assure scientific accuracy and clarity.
Previous experience of implementing research
study protocols.
Knowledgeable in use of Microsoft Office
Organisation and management & communication
skills (written and verbal) with ability to communicate throughout all levels
of the organisation.
Ability to work independently under pressure
while meeting tight deadline
Personal Integrity
Emotional Resourcefulness
Ability to Learn
Forward Thinking
Openness to Others
Results Orientation
Concern for Excellence
Flexible and dependable
Service Orientation
Development Orientation
How to Apply:
All interested and qualified candidates fill an online form accordingly
by following the link below and there after submit your application documents
to the e-mail below
Filling the form more than once
will lead to automatic disqualification. High level of integrity while filling
the form is required and will be considered during shortlisting.
Please email your application to Applications should include academic documents, a
cover letter, CV, daytime telephone contact and three traceable professional
references. Combine all application documentation into one PDF document.
Only shortlisted candidates will
be contacted for interview. The Unit reserves the right to verify documents
attached with the relevant awarding institutions to authenticate their validity.
This position is open to Ugandan nationals only.
NB: Please quote the following
position code in the subject line of the email:
Program Monitor: PM1119
Strictly follow the application
procedure as failure to do so will lead to automatic disqualification of your
The applications should be
addressed to:
The Human Resource and
Administration Manager
MRC/ UVRI and LSHTM Uganda
Research Unit
P.O.Box, 49
Entebbe, Uganda
 Consider your application unsuccessful if not
contacted within six (6) weeks after the closing date of the advert and any
form of lobbying at any stage will lead to automatic disqualification.
MRC/UVRI and LSHTM Uganda research
Unit is an equal opportunity employer committed to having a diverse work force
and does not ask for money at any stage of recruitment.

Deadline:   15th November 2019
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