Procurement Officer Job Careers – Catholic Relief Services

Job Title:             Procurement Officer
Organization:  Catholic
Relief Services
Duty Station:   Uganda
Reports to:       Operations
About US:
Catholic Relief
Services (CRS) is an international non-profit organization which implements the
commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. Our Catholic identity is at the heart of our mission and
operations. We welcome as a part of our staff and as partners people of all
faiths and secular traditions who share our values and our commitment to serving
those in need.
Job Summary:  The Procurement Officer will coordinate local
procurement activities and processes to acquire goods and services in support
of the delivery of high-quality programming to the poor and vulnerable. Your
knowledge and experience will allow you to successfully coordinate the quality
and efficiency of procurement and purchasing activities and ensure stewardship,
integrity, transparency, and accountability.
Key Duties and Responsibilities:
·       Coordinate fully compliant procurement systems
and operating procedures. Assess effectiveness and efficiency and recommend
improvements. Contribute to ensuring compliance with CRS procurement
principles, standards, and policies, donor regulations, and local statutory
·       Coordinate with various departments to
develop and maintain an up-to-date procurement plan with all quantities,
quality and delivery requirements for goods and services. Provide pricing
information to assist budget holders with budget preparation.
·       Coordinate the sourcing process and perform
various activities to assist with ensuring the best value for money: market
research, cost estimates, solicitation documents, bidding process facilitation,
·       Identification and research, quality and
availability of goods assessment, negotiation, contract/purchase order and
other documents preparation.
·       Communicate with other procurement staff and
various program and operations units to coordinate and track goods/services
delivery and receipt and keep everyone informed of the status. Collect
information to confirm that goods/services delivered are what have been ordered
in the correct quantities and quality, they arrive on schedule and at the right
·       Maintain correspondence and constant contact
with suppliers to follow up on the execution of contractual terms and
conditions, and handle issues if needed. Monitor and report on supplier
performance, noting current and/or potential issues and/or inefficiencies and
assist with contract/purchase order modifications.
·       Accountable for transparency within the
procurement department through ensuring a complete, accurate and up-to-date
document trail of all procurement processes, vendor files, procurement and
inventory database to assist with control and accountability. Prepare reports
and facilitate document retrieval.
·       Supports vendor mapping, visits suppliers
(company site, stores and or production facilities) to collect information and
support due diligence process.
·       Assists with the maintenance of the
procurement plan and the procurement tracking tool to facilitate timely
communication of procurement/purchase needs, status updates on progress of all
orders and effective and efficient service delivery.

Qualifications, Skills and Experience:
·       The applicant for the Catholic Relief
Services Procurement Officer job must hold a Bachelor’s Degree in Supply Chain
Management or other relevant degree.
·       At least three years of work experience in
procurement/purchasing management, logistics, administration, preferably with
an international organization.
·       Good knowledge of various donor procurement
regulations (e.g. USAID, EU, UN)
·       Knowledge of international and national
procurement regulations and local market conditions.
·       Knowledge of contract terms, as well as a
proven ability to successfully complete purchase orders against specifications
·       Individuals who are from or currently living
in Yumbe District, with good understanding of context and community.
·       Professional certification training in CIPS
or CILT from Level 3 and above a plus.
·       Proficient in MS Office package (Excel, Word,
PowerPoint). Experience with database management systems (e.g. MS Access)
highly desirable.
·       Applied knowledge in enterprise resource
planning (ERP) software-SAP or Oracle is desired.
·       Good oral and written skills in English
·       Good planning and coordination skills and
ability to prioritize competing priorities effectively
·       Good analytical skills with ability to make
independent judgment and decisions
·       Proactive, results-oriented, and
service-oriented with focus on meeting customer needs
·       Ethical conduct in accordance with recognized
professional and organizational codes of ethics
·       Good negotiation, communication, and
relationship management skills
Competencies (for all CRS staff):
These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to achieve the
desired results.
·       Serves with Integrity
·       Models Stewardship
·       Cultivates Constructive Relationships
·       Promotes Learning
How to Apply:                                                  
All candidates
should Email a cover letter and updated CV only to
·       Large files and/or scans of documents will
lead to rejection of your application, in the subject line of the email, copy
·       All applications that do not contain this
exact subject line will be rejected and not read
Deadline: 6th December 2019 by 5:00pm.
Only selected candidates that meet the requirements will be notified.
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