No Degree / No Experience Jobs – Administrative Assistant – Uganda Prisons Service

Organisation: Uganda
Prisons Service
Funding Source: United States Center for Disease Control and Prevention (CDC)
Duty Station: Kampala,
Reports to: Finance
and Administration Officer
About US:
The Uganda Prisons
Service has received support from the Center for Disease Control and Prevention
(CDC) to provide comprehensive HIV/AIDS, STI and TB services to prisoners and
its staff. The project that spans the period 1st April, 2015 to 31st March, 2020
is being implemented by the Uganda Prisons Health Services Department. The
success of these programs requires high-quality contract management and
understanding of all aspects of program reporting and evaluation with
demonstrable outcomes.
Job Summary:   The Administrative
Assistant will provide support services to managers, other employees and
clients/visitors by handling a variety of clerical and administrative tasks and
providing polite, helpful and positive presence for ensuring that all
interactions between CDC and other organisations are positive and productive.
Key Duties and Responsibilities: 
office tasks, such as filing, generating reports and presentations, setting up
for meetings, availing time sheets, mail management and reordering supplies.
real-time scheduling support by booking appointments and preventing conflicts.
meeting venues and travel arrangements such as booking cars and making hotel
and restaurant reservations.
phone calls and routing callers to the appropriate party.
computers to generate reports, transcribe minutes from meetings, create
presentations, and conduct research.
reception or front-desk tasks of attending to visitors / clients.
polite and professional communication via phone, e-mail, and mail.
office cleaning.
any other duties as assigned from time to time.

Qualifications, Skills and Experience: 
applicant must be a non-graduate Ugandan and in possession of the following:
Advanced Certificate of Education (UACE) PLUS
in any one of the following disciplines: computer applications, office
management, leisure and hospitality management, public relations and customer
and any other relevant disciplines.
in any one of the above relevant disciplines is desirable.
relevant administrative working experience will be an added advantage.
position requires a versatile, multi-tasker and dedicated person with high
levels of upbeat attitude, resilience, politeness, proactiveness, alertness,
innovativeness, creativity, ethics and integrity capable of performing a
variety of clerical and administrative tasks in meeting the needs of clients in
order to ensure their seamless and positive experience with CDC.
communication (public speaking and report writing) skills;
organizing and coordinating skills;
work and results-orientation;
public relations and customer care – having a genuine desire to be polite and
responsive or meeting the needs of others and creating a positive experience
for others;
for quality and results – attention to detail and accuracy;
to work in a multi-cultural environment;
time-management skills
in the use of Microsoft Office products (Word, Excel, PowerPoint)
to effectively use office equipment such as computers, photocopiers etc
How to Apply:
All candidates who
meet the above requirements should submit their applications together with the
curriculum vitae and contacts of two referees to the following address;
The Commissioner
General of Prisons,
Uganda Prisons
Plot 3 Siad Barre
Road, Century Building,
P.O. Box 7182, Kampala.
Deadline: 22nd November, 2019
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