Human Resource Officer Job Careers – Uganda Red Cross Society (URCS)

Job Title:       Human Resource Officer
Organization: Uganda Red
Cross Society (URCS)
Duty Station: Kampala,
Grade:             UR
Reports           Coordinator HR and Administration
About us:
Uganda Red Cross Society (URCS) is the leading
National Humanitarian Organization in Uganda and a member of the International
Red Cross and Red Crescent Movement.
Job Summary: The Human Resource Officer
will mainly implement, coordinate and monitor the URCS Human Resource (HR)
policies, guidelines and procedures and all administrative related activities
in accordance with the established URCS HR & Administration policies and
guidelines as well as the Uganda statutory requirements and standards, which
include staff recruitment, performance management, training and development,
retention and exit processes. 
Key Duties and Responsibilities: 
Participate in the recruitment, placement and separation process of
National Staff in line with the URCS HR manual;
Assist in shortlist process in liaison with the
Coordinator HR and Administration and hiring Mangers
Communicate in advance to the receiving Heads of
Departments/offices about the arrival of new employees and liaise with them for
all on boarding administrative tasks.
In liaison with the Coordinator HR and Administration, monitor the
Performance Management process;
Ensure Staff prepares their Annual/ probationary
targets at the beginning of each calendar year.
Assist to ensure that the Annual Performance
Appraisal is done correctly and that feedback is received on time from all
Departments, analyzed and appropriate action taken before the documents are sent
to Coordinator HR and Administration.
Advice and support all supervisors on the
performance management process.
Preparation of Leave Reports
Educate staff on utilization of their leaves
including study, maternity, sick, compassionate and paternity.
Prepare monthly leave status reports and submit
the same to the HR Coordinator
Ensuring staff understand their leave allowance
and the month such allowances are paid.
Handle leave queries from staff and Head
Departments appropriately.
URCS Medical Insurance focal point
Liaise with URCS Medical Insurance Service
providers to ensure staff and their dependents receive their medical cards.
Check records submitted by new employees for
self and dependents to ensure they are correct as per URCS HR manual provisions
for medical cover.
Receive employee medical claims, verify and
forward to the Service providers for processing.
Make follow up on the medical claims forwarded
to Service providers and give feedback to employees on the status of their
Employee Records
Open new personal files for each new staff.
Ensure that all personnel files have all
documents as per the checklist.
Organize the employee personnel files into
sections for easy retrieval of documents.
Ensure HR cabinets are lockable and are safe to
keep HR personal files.
Ensure proper office records are maintained.
File all documents in the HR office in the
relevant files.
Organize the filing system by ensuring that all
files are labeled, and old files are archived
Administrative issues
Prepare meetings, workshops, trainings as
requested by the SMT, give logistical support to organize such meetings and to
take minutes or report as requested
Handle all administrative issues at HQ
Any other duties that might be assigned by the
Line Manager

Qualifications, Skills and
·     The ideal candidate must hold a Bachelors’
Degree in Human Resources Management, Organisational Psychology,  Law Degree or a related field from a
reputable institute;
·  Post-Graduate qualification Human Resource
Management will be an added advantage.
Essential Knowledge and Experience
At least 3 years’ demonstrated relevant
experience in a busy environment performing HR responsibilities;
Thorough knowledge of the Ugandan labour
Excellent investigation skills;
·     Strong writing and analytical skills. Ability to
apply creative thinking to practical problem solving with an aim of improving
service delivery.
·   Highly pro-active and self-disciplined; Must be
able to work with minimum supervision.
Ability to manage multiple tasks at a time and
work effectively with colleagues from different backgrounds.
Strong planning, organization, interpersonal,
communication and decision-making skills as well as team building and
negotiation skills
Confidentiality, tact and discretion when
dealing with people and issues.
Solid understanding of MS Word, MS Excel,
experience in E-mail and communication an advantage.
High integrity, self-driven and able to set own
work schedule with rigorous deadlines.
High level of professional people management and
customer care skills.
Ability to initiate and complete assignments and
to work under demanding circumstances with minimal supervision.
Skills in information management and record keeping.
How to
download application template at the link below
from suitable persons to be considered for appointment in the outlined
positions are hereby invited. All applicants should adhere to the Red Cross
Principles. URCS is an equal opportunities employer mindful of gender balance
in its establishment.
Please send your filled application form and attach
your academic transcripts and certificates. The filled application forms and
academic transcripts and certificates can be e-mailed to; or hand delivered, and or by post to:
The Secretary General,
Uganda Red Cross Society,
Plot 551/555 Rubaga Road,
P.O. Box 494, Kampala, Uganda.
Due to large
volumes of applications; only short listed candidates shall be contacted. Canvassing
shall lead to automatic disqualification.

25th December 2019 by 5:00PM
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