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Job Title:            Warehouse Clerk

Organisation:
Uganda Red Cross Society (URCS)

Duty
Station: Head quarters, Uganda

Reports to
Coordinator Supply Chain Management

Grade:             UR
8

About US:

The Uganda Red Cross Society (URCS) is the leading
humanitarian organization in Uganda. Since its inception in 1939 as a small
women’s emergency organization, URCS has developed over the years into a
formidable well-respected humanitarian agency. In 1941, it became a branch of
the British Red Cross. The URCS was recognised by an “Act of Parliament in
1964” and admitted as a member of International Federation of Red Cross
and Red Crescent in 1965.

Job summary: The role of the Warehouse
Clerk will be to implement the inventory system and maintain computerized
records of all stock items of the URC in line with URCS Supply Chain Policy.
The position will also be responsible for coordinating the effective receipt,
storage and eventual systematic dispatch of goods received in the warehouse
ensuring that the stores are safely secured, avoiding spoilage and pilferage
and ensures that stores records are properly kept to fully reconcile with the
stocks in the warehouse.

Key Duties and Responsibilities: 

·      
Receive and issue equipment, supplies and
materials into/from stores using stores receiving, inspection and issuing
procedures in accordance with URCS Supply Chain Policy;

·      
Maintain proper records and store layout of
stock items in line with URCS Supply Chain Policy;

·      
Design and implement a mechanism for proper
protection of stock against loss and damage.

·      
Prepare monthly and quarterly inventory reports
in accordance with Financial Procedures and Regulations;

·      
Maintain proper records of all LPO copies from
Procurement and match with suppliers’ invoices;

·      
Periodically check and report damage or obsolete
stores items;

·      
Set stock levels and reorder levels and ensure
availability of sufficient stocks;

·      
Liaise with other relevant functions within the
Red Cross to ensure timely and efficient receipt and dispatch of goods from/to
the warehouses and maintain timely and effective communication; in support of
program activities;

·      
File all documents related to the stores
receiving desk. These include purchase orders, goods receipt slip among others;

·      
Supervise offloading to ensure that goods
delivered as per the Purchase Orders sent;

·      
Prepare a report on all variances (Shortages,
excesses, damages) and circulate it to the relevant personnel;

·      
Avail all relevant documents to users as they
inspect goods received;

·      
Prepare 
goods received against the Purchase Orders and delivered items;

·      
Liaise with transport section and purchasing
department to dispatch all the requisitioned items to various destinations.

·      
Handle any other activity assigned from time to
time

·      
Design and implement a mechanism for proper
protection of stock against loss and damage.

Qualifications,
Skills and Experience:

·      
Minimum Bachelor’s Degree in Procurement and
Logistics, Supply Chain Management, Warehousing or a related field from a
reputable organization;

·      
Professional Course in Logistics, Ware Housing
Management, Store Keeping or a related field will be an added advantage.

·      
Minimum 1 years’ relevant experience in a
humanitarian and development or reputable NGO organization;

·      
Knowledge of Inventory Systems;

·      
Navision knowledge will be an added advantage

·      
High level of Integrity

·      
Excellent communication and inter-personal
skills with ability to pay attention to detail   

·      
Ability to analyze Information,

·      
Equipment Maintenance skills

·      
Surveillance Skills,

·      
Inventory Control, Reporting Skills

How to
Apply:

All candidates should send their filled application
forms, click
here, and attach your academic transcripts and certificates. The filled
application forms and academic transcripts and certificates can be e-mailed to;
vacancies@redcrossug.org or hand delivered, and or by post to:

The Secretary General,

Uganda Red Cross Society,

Plot 551/555 Rubaga Road,

P.O. Box 494, Kampala, Uganda.

Email to: vacancies@redcrossug.org

Due to large volumes of applications; only short
listed candidates shall be contacted. Canvassing shall lead to automatic
disqualification.

Deadline:   25th
November 2019 by 5:00 PM  

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