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Job Title:           Logistics Assistant

Organisation:  Finnish Refugee Council (FRC)

Duty Station:    Kampala, Uganda

Reports To:    Procurement & Logistics Officer

About US:

Finnish Refugee Council (FRC) is an INGO
promoting adult education and community development among refugees since 1997
as an operational partner to UNHCR and OPM. 

Job
Summary:  The Logistics Assistant will coordinate
timely travel arrangement of both FRC staff and goods, identifying replicable
Value for Money models by aiming to achieve cost reductions while maintaining
or improving the quality of supplies and services received, ensuring full-time
security of FRC staff and property.

Key Duties and Responsibilities: 

Fleet Management (30%)

•                 
Allocate
vehicles to Drivers and monitor their use

•                 
Plan,
schedule and arrange vehicle movements to the FRC operating areas

•                 
Liaise
and arrange for repairs and regular maintenance of vehicles and motorcycles
with Drivers and project leaders.

•                 
Using
standard template, compile fleet report on fuel, kilometers, service and
repairs on a monthly basis.

•                 
Coordinate
fuel consumption purchase and tracking including reconciliation of statements
with gas station(s) across FRC project areas.

•                 
Track
all insurances for motorcycles and vehicles and liase with supervisor to ensure
insurance of and motorcycles are insured on time.

•                 
Ensure
all vehicle documents are filed per individual files and all documents are in
place.

•                 
Conduct
vehicle inventory check on all vehicle and file stock of vehicle.

•                 
Transport
FRC staff and goods to various destinations.

Procurement (30%)

•                 
Develop
procurement Annual plans for the vehicle and motorbikes operations

•                 
Maintain
records of all documents related to fleet purchases

•                 
Order
and maintain stock of motorcycle spare parts and consumables to enable timely
service and repair of motorcycles in FRC Project sites.

•                 
Coordinate
with Procurement & Logistics Officer to identify and review motorcycle
repair and maintenance Service Provider in all FRC Project sites.

•                 
Develop
specifications for vehicles and motorbikes purchases

•                 
Liaise
with the Procurement & Logistics Officer to solicit for quotations from
potential bidders for vehicles and motorbikes purchases

•                 
Draft
analysis for the vehicles and motorbikes bids for further review by your
supervisor

•                 
Clear
with all the necessary paperwork and receive the purchased vehicles and
motorbikes.

Security (30%)

•                 
Be
the security focal person for FRC

•                 
Monitor
the security situation and share updates with all staff

•                 
Receive
and respond to incident reports

•                 
Update
the contact information database on FRC security focal points along with
district security contacts

•                 
Assess
at office and towards staff and devise security measures

•                 
Keep
in touch with the security personnel and firms engaged by FRC

Stores Inventory (10%)

•                 
Maintain
and update records of all documents related to fleet management

•                 
Develop
and update inventory registers in both Kampala and field offices

•                 
Monitor
the loading and off-loading of project materials and items to ensure accuracy

•                 
Design
a system to monitor asset use in both Kampala and filed offices

Qualifications, Skills and Experience:

• The ideal
  applicant for the Finnish Refugee Council (FRC) Logistics Assistant job must
  hold a  Diploma in Procurement and
  Logistics Management, or in a relevant field. Post graduate Diploma in
  Management an added advantage.
• Two years of experience
  in Procurement and Logistics Management in a growing organization
• Experience in
  following through standard procurement processes along with vendor
  contracts management.
• Demonstrable
  results in previous work environment
• Valid drivers’
  license and extensive driving experience with a clean record
• Technical
  knowledge of Ford, Toyota Land Cruiser and Toyota Hilux vehicles will be an
  added advantage.

How to Apply:

Email Application to;   frcugandaadmin@refugeecouncil.fi

Include in your application:

•                 
GROSS
salary request must be included in the cover letter,

•                 
Maximum
4-page long CV,

•                 
Contact
details of 3 professional reference persons (email and telephone).

NB: Do not email any
certificates. Those are requested from short listed candidates  only. 

Deadline: 13^th
November 2019

                

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