The Ugandan Jobline

Job Title:        Grants Officer

Organisation: Uganda
Prisons Service

Funding Source: United States Center for Disease Control and Prevention (CDC)

Duty Station: Kampala,
Uganda

Reports to: Business
Manager

About US:

The Uganda Prisons
Service has received support from the Center for Disease Control and Prevention
(CDC) to provide comprehensive HIV/AIDS, STI and TB services to prisoners and
its staff. The project that spans the period 1st April, 2015 to 31st March, 2020
is being implemented by the Uganda Prisons Health Services Department. The
success of these programs requires high-quality contract management and
understanding of all aspects of program reporting and evaluation with
demonstrable outcomes.

Job Summary:  The Grants Officer will monitor project
activities and grants requirements geared towards effective prevention and
control of HIV/AIDs and other communicable diseases among inmates, staff and
community of Uganda Prisons Service.

Key Duties and Responsibilities: 

·        
Preparing
technical budget narratives for Grant applications.

·        
Analyzing
all grants processes, provide enhancements to all grant programs Monitoring
program budgets and expenditure in liaison with the Project PI and Business
Manager.

·        
Analyzing
budget trends and making recommendations for cost control for various grants.

·        
Tasked with
monitoring and documenting the grants making workflow processes, forms,
templates, reports and data to assure full compliance with internal controls,
financial, program audit and legal requirements.

·        
Compiling
monthly, quarterly and annual budget and performance reports and data analysis
on all grants related activities as per set program reporting timelines and
outcomes for analyzing all annual progress and performance review on grants
expenditure.

·        
Administering
all grant management processes according to policies and procedures as provided
for by the United States Government Guidelines on project activities.

·        
Preparing
FFR in liaison with the Finance and Administration Officer for uploading by
Principal Investigator (PI) and Business Manager (BM).

·        
Generating
accurate and adequate paper and electronic reports required for compliance and
financial statement audits in liaison Finance and Administration Officer.

·        
Managing
the grant-making database system including managing data hierarchy, data
quality, data retrieval, coding and reporting, particularly with respect to
compliance, monitoring, evaluation, and learning.

·        
Performing
any other duties assigned from time to time.

Qualifications, Skills and Experience: 

·        
The
applicant must be a Ugandan who holds an honours Bachelor’s Degree in Commerce
or Business Administration with Finance & Accounting option; Finance and
Accounting; Project Management from a recognized University.

·        
Post-graduate
degree or diploma in any of the relevant disciplines is an added advantage.

·        
Relevant
working experience of at least two (2) years in project management, data management
with familiarity with data systems and business processes

·        
The
Grants Officer will be motivated by a passion for the CDC mission and a drive
for continuous learning and improvement.

·        
S/he
should have vast knowledge in HIV/TB project planning and management and exact
professional and ethical standards with an eye towards creativity and
innovation.

·        
This
role requires an individual who can balance strong attention to detail and
analytical skills with an engaging, consultative, relationship-focused approach
to working with people.

·        
A
highly-tuned detail orientation, strategic thinking, and a process and system
mindset.

·        
In-depth
knowledge of managing a project from inception to completion

·        
Innate
ability to prioritize and synthesize information in an analytical and
systematic manner.

·        
Communication,
planning, organizing and coordinating skills;

·        
Team
work and results-orientation;

·        
Public
relations and customer care;

·        
Concerns
for quality and results;

·        
Impeccable
ethics and integrity;

·        
Public
speaking and report writing;

·        
Ability
to work in a multi-cultural environment

·        
Effective
time-management skills

·        
Ability
to plan, develop, implement and maintain project management tools to track
grant project/program work plans, including administrative reporting timelines
and deliverables.

·        
Financial
or business analysis skills

·        
Decision-making
and problem-solving skills

·        
Proficiency
in Microsoft Office Suite such as Excel, database systems, Micro Edge GIFTS or
comparable grants management software

How to Apply:

All candidates who
meet the above requirements should submit their applications together with the
curriculum vitae and contacts of two referees to the following address;

The Commissioner
General of Prisons,

Uganda Prisons
Service,

Plot 3 Siad Barre
Road, Century Building,

P.O. Box 7182, Kampala.
Uganda

Deadline: 22^nd November, 2019

For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs