Fresher Admin Jobs – Programme Support Assistant – World Vision International

Organisation: World Vision International
Reports to:  Programme Manager
Duty Station:  Uganda
About US:
World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record
checks where possible. “Our Vision for every child, Life in all its
fullness.Our prayer for every Heart, the will to make it so.”
   
Job Summary:  The Programme Support Assistant – will provide
administrative support to world vision Uganda and to facilitate in the
conducive running of the administration systems at the cluster office in line
with the WVU policies and procedures.
Key Duties and Responsibilities: 
 Logistics and administration
support
       
Screening incoming telephone calls, mails,
inquiries, and requests and handling them as appropriate, including relaying
accurate and timely messages and answering of queries.
       
Maintain a database of assets.
       
Managing a filing system for record control of
key documents.
       
Provide logistical support and back-up to in the
planning of meetings and workshops.
       
Ensure adequate stocks of key office materials
are in place at all times.
       
Maintaining supplies/logistics inventory and
preparing requisitions for office supplies and equipment.
       
Related support including secretarial duties as
required such as timely printing, photocopying and binding of documents.
General office management
       
Payment for utilities
       
Support to staff
       
Providing information and guide staff on
administrative processes, procedures and requirements.
       
Facilitate and support staff on logistical and
administrative requirements such as travels, follow up on requisitions, etc on
regular basis
       
Support staff on follow-up of internal
communications and actions.
       
Maintain the staff leave tracker for the team
       
Support to meeting/fora
       
Compile calendar/s of key events.
       
Support planning of the events and meetings.
       
Follow up on meeting invitations through emails
and phones as is appropriate.
       
Planning for and managing logistics for regional
meetings and other forums such as workshops and reflection/ learning events.
Guest logistics
       
Plan for guest logistics
       
Transport
       
Accommodation
       
Scheduled meetings, entry and exit briefs, etc.
       
Handle check in and out of guests from hotels.
       
Support guest’s general needs like shopping,
church service.
Reporting
       
Following up with all staff on submission of
their monthly reports.
       
Draft monthly report for PM’s review and
submission within the stipulated timelines.
       
Following up with responsible staff on status
implementation of key action points and decisions from the meetings/fora.



Qualifications, Skills and Experience: 
       
The applicant for the World Vision Programme
Support Assistant job placement should preferably hold a University Degree in
Business Administration, Management, Social Sciences, development studies and
any other business discipline
       
Two to three years of relevant experience in
administration work serving in a highly demanding office busy environment.
       
He /she should be able to manage a team of staff
as well as cooperate with other units.
       
Must have knowledge in computer applications
like MS Office and data base management
       
He/she should be keen on details and well
organized individual.
       
Very strong relational and communication skills.
       
Excellent team player.
       
Should be knowledgeable, optimistic, determined
and engaging
       
Should demonstrate strong Christian values of
love, patience and integrity.
       
Knowledge in logistical operations
       
Office management skills
       
Effective communication skills.
       
Excellent customer care and public relations.
       
Abilities in office administration and
organization.
       
Strong interpersonal skills.
       
Commitment to World Vision mission and
partnership values and sensitivity to its various expressions across cultures
and denominations.
       
Skills in multi-tasking
How to Apply:
All suitably qualified candidates are encouraged to apply
online by visiting World Vision International’s e-recruitment jobs portal at
the web link below.
Please follow instructions on How to Create Account and
Profile at World Vision’s e-recruitment portal.  Qualified female
candidates are particularly encouraged to apply.
Deadline: 15th November 2019
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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