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Job Title:          Finance Officer

Organisation:
Child’s i Foundation  

Duty
Station:  Bukasa, Kampala -Uganda

Reports To: Finance Manager

About US:

Child’s i Foundation is a charity with a small
footprint, making a big impact for children and families in Uganda. Child’s i Foundation helps reunite children with
their own families where possible and finds loving, Ugandan adoptive or foster
families where the child’s own family cannot be found or is unsafe. We help re purpose orphanages into community hub centres that provide services that
prevent family separation in the first place.

Job purpose: The main purpose of the role is to provide support
to the financial department in accomplishment of tasks and activities for the
organization on a timely and accurate basis. These include payments processing
and bookkeeping, acting as bank agent and compliance to internal controls and
policies.

Key Duties and Responsibilities

Transactions processing and bookkeeping

To work in conjunction with the Finance Manager to prepare
transactions for payment, ensure that all financial transactions of CiF are
accurately posted in the Quick Books accounting system on a timely and accurate
basis, supported by properly kept files of supporting documents. Including but
not limited to;

·      
Receiving accountabilities & raising Journal
Vouchers.

·      
Posting petty cash payments.

·      
Entering transactions straight to bank &
reviewing transactions on Pegasus.

·      
Checking payment vouchers after posting (cross
check)

·      
Preparing Journal Vouchers as needed

·      
Checking journal vouchers.

·      
Preparing direct cost allocation Journal
vouchers.

·      
Preparing donated goods & services Journal
voucher.

·      
Receiving Cashier

·      
Prepare the payroll based on information from HR

Accounting & reconciliations

·      
Bank and cash reconciliations.

·      
Supplier account reconciliation.

·      
Accruals + prepayments.

·      
Home currency revaluation

Reporting

·      
Generating transaction listing for budget
holders.

·      
Responding to transaction listings queries form
Budget holders.

Receiving cashier

·      
To receive cash balances on activities and
donations.

Bank agent

·      
To act as link between the bank and the
organisation, delivery and withdrawal of open cheques, take collections after
issuing proper receipts and make deposit of all cash collections in a timely,
honest and trust worthy manner. Including but not limited to;

·      
Acting as Cif’s contact person with the bank.

·      
Delivering instructions to the bank on behalf of
the organisation

·      
Withdrawing funds on behalf of the organisation

·      
Printing and filing monthly bank statements for
all bank accounts held by the organisation.

 Compliance with CiF documented
internal controls and policies

·      
To work in conjunction with the Finance manager
to ensure that the organization is internal control and policies are complied
with and that internal risks are adequately mitigated.

·      
Reading and being aware of relevant policy
documents

·      
Ensuring policy is followed

·      
Supporting the monthly asset verification
exercise.

Other

·      
Provide support during completion the annual
audit process or monitoring visits.

·      
Monthly stock counts and reconciliation s with
QBs.

·      
Updating asset register with new additions.

·      
Approve petty cash payments (after BH) up to
100,000.

·      
QB back up responsibility

·      
Asset engraving

Qualifications, Skills and
Experience:

·      
The ideal applicant must hold a Bachelor degree
in Accounting or its equivalent

·      
Working knowledge of Quickbooks accounting
software

·      
Experience in NGO sector

·      
Two years of previous working experience

·      
Knowledge in using MS-Office packages,
especially Excel, Word and Gmail.

·      
Fluent in English, good communication skills,
both written and verbal;

·      
Flexible in approach to tasks and working hours

How to Apply:

All interested and qualified candidates please please
apply to applications*@childsifoundation.org*

Dead line: Wednesday 20th November 2019 at
4:00pm.

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