Earn over 2800 Euros as Human Resources Coordinator at Médecins du Monde (MdM)

Organisation: Médecins
du Monde (MdM)
Duty Station: Uganda
Reports to:
General Coordinator
Gross monthly Salary: 2,817 euros
About US:
For more than 30
years, Médecins du Monde, a campaigning medical organisation committed to
international solidarity, has been caring for the most vulnerable populations
at home and abroad. It has continued to highlight obstacles that exist in
accessing health care and has secured sustainable improvements in
health-for-all policies. Those working for this independent organisation do not
solely dispense care and treatment but condemn violations of human dignity and
rights and fight to improve matters for populations living in precarious
situations. MdM currently works in more than 40 countries across all continents
where it focuses on 5 priority areas: emergency and crisis, sexual and
reproductive health, harm reduction, migrants and displaced populations (health
rights), health and environment.
Job Summary:  The human resources coordinator has the
administrative and HR responsibility of the programmes according to MdM and
donors’ standards. He or she will work in close contact with the HR officers
based at the HQ and directly supervise, train and evaluate HR officers in the
field.
Key Duties and Responsibilities: 
Human Resources
Management
  • Follow up, propose, revise and/or draft HR-related procedures and
    policies (such as a HR Field Manual), to improve the functioning and the
    communication within the mission
  • Contributes to the implementation of the internal working rules
    (conditions of employment and internal regulations) according both to
    Ugandan labour laws and MdM rules, ensuring local staff are trained and
    advised on HR policies, procedures
  • Support the mission for the recruitment processes: prepare the job
    descriptions, advertise the position, select CVs, organize interviews and
    selection process, and briefings
  • Supervise the HR database management, ensuring all important staff
    information (such as medical licence expiry dates, tax numbers, etc) is
    complete and up to date, and lead on and supervise the monthly payment of
    salaries in conjunction with Finance
  • Handle together with the general coordinator or medical coordinator
    any disciplinary actions that might be needed as per MdM’s terms and
    conditions of engagement
  • Be in charge of the drafting and follow up of the mission’s training
    plan and ensure that annual appraisals are done
  • Be responsible for implementing systems to improve communication
    with staff and address their grievances, such as a staff representative
    system and participate in or lead staff meetings/sessions at least on a
    monthly basis
  • Maintain a HR plan with information such as upcoming annual leave
    and recruitment needs
  • Work closely with other teams (logistics, finance) to improve
    processes
  • Participate with the general coordinator to set up and update the
    organisational chart
  • Support the general coordinator regarding the implementation of all
    the policies related to protection against sexual exploitation and abuse
    (PSEA), including ensuring accountability mechanisms are operational
  • Participate to meetings with donors and/or authorities jointly with
    the general coordinator and/or other coordinators
  • Prepare the monthly HR updates to HQ
Training:
  • Be responsible for training, coaching and supporting national staff
    with the overall management of HR and administrative and legal aspects of
    the projects in order to guarantee rigorous and transparent procedures and
    to fulfil the objectives of the mission in the respect of MdM and donors’
    guidelines
  • Develop a training plan for national staff and support especially
    supervisors in their staff management duties
Finance
  • Be the budget holder for the HR budget and work closely with the
    finance coordinator to ensure that the organization finances are
    maintained in an accurate & timely manner and ensure MdM’s funds are
    used efficiently
  • Input into monthly forecasts and any budget revisions of the project
    and coordination budget together with the finance coordinator based in
    Yumbe
  • Analyse the BFFU’s HR budget lines in conjunction with the finance
    coordinator
  • Ensure HR transactions are properly recorded on paperwork such as
    mission requests, payment request forms, etc.
  • Be a signatory to the bank account and may approve and authorize
    payments
  • Validate the HR budget lines on the monthly funds request prepared
    by the finance coordinator
  • Follow up financial policies and procedures
  • Work closely with the finance coordinator to ensure that payments of
    all local taxes, especially with regards to the staff, are made
Administration
  • Manage the filing, storage and security of HR documents
  • Supervise the visa processes and registration of MdM expatriate team
Legal framework
  • Ensure the respect of the legal and administrative procedures and
    the compliance to Ugandan laws for all aspects of the mission, especially
    with regards to HR & labour laws
  • Support the general coordinator regarding all legal and registration
    issues
  • Work closely with the in country and HQ legal advisors with regards
    to contracting and other labour issues



Qualifications, Skills and Experience: 
  • A minimum of three years of working experience in a humanitarian
    context as support services, HR coordinator or administrative coordinator
  • Experiences as an administrative or a human resources manager will
    also be valued
  • Capacity building experience is a must
  • Experience with an East African context and/or health programming
    would be an asset
  • Good ability to work quickly, under pressure, and with short and
    competing deadlines
  • Ability to draft concise and effective policies
  • Good ability to manage priorities and to adapt them daily according
    to the context
  • Good computing skills, high proficiency on intranet, Word and other
    Microsoft Office packages is a must
  • Willing to work in challenging situations, ability to get on well
    with colleagues and follow up rules and regulations
  • Good communication, diplomacy and problem-solving skills
  • Ability to step into and solve difficult situations, especially with
    regards to staff HR issues (disciplinaries, conciliation between staff
    groups, etc)
  • Ability to listen and share decisions / Ability to take effective
    decisions according to the context
  • Ability to work under minimum supervision
  • Understanding of payroll processes
  • Eye for detail
  • Positive working attitude
  • Understanding and respect of MdM’s principles such as neutrality
How to Apply:
All candidates
should apply online at the link below.
              
Deadline: 11th February 2020
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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