The Ugandan Jobline

Job Title:  Human
Resources Coordinator

Organisation: Médecins
du Monde (MdM)

Duty Station: Uganda

Reports to:
General Coordinator

Gross monthly Salary: 2,817 euros

About US:

For more than 30
years, Médecins du Monde, a campaigning medical organisation committed to
international solidarity, has been caring for the most vulnerable populations
at home and abroad. It has continued to highlight obstacles that exist in
accessing health care and has secured sustainable improvements in
health-for-all policies. Those working for this independent organisation do not
solely dispense care and treatment but condemn violations of human dignity and
rights and fight to improve matters for populations living in precarious
situations. MdM currently works in more than 40 countries across all continents
where it focuses on 5 priority areas: emergency and crisis, sexual and
reproductive health, harm reduction, migrants and displaced populations (health
rights), health and environment.

Job Summary:  The human resources coordinator has the
administrative and HR responsibility of the programmes according to MdM and
donors’ standards. He or she will work in close contact with the HR officers
based at the HQ and directly supervise, train and evaluate HR officers in the
field.

Key Duties and Responsibilities: 

Human Resources
Management

• Follow up, propose, revise and/or draft HR-related procedures and
  policies (such as a HR Field Manual), to improve the functioning and the
  communication within the mission
• Contributes to the implementation of the internal working rules
  (conditions of employment and internal regulations) according both to
  Ugandan labour laws and MdM rules, ensuring local staff are trained and
  advised on HR policies, procedures
• Support the mission for the recruitment processes: prepare the job
  descriptions, advertise the position, select CVs, organize interviews and
  selection process, and briefings
• Supervise the HR database management, ensuring all important staff
  information (such as medical licence expiry dates, tax numbers, etc) is
  complete and up to date, and lead on and supervise the monthly payment of
  salaries in conjunction with Finance
• Handle together with the general coordinator or medical coordinator
  any disciplinary actions that might be needed as per MdM’s terms and
  conditions of engagement
• Be in charge of the drafting and follow up of the mission’s training
  plan and ensure that annual appraisals are done
• Be responsible for implementing systems to improve communication
  with staff and address their grievances, such as a staff representative
  system and participate in or lead staff meetings/sessions at least on a
  monthly basis
• Maintain a HR plan with information such as upcoming annual leave
  and recruitment needs
• Work closely with other teams (logistics, finance) to improve
  processes
• Participate with the general coordinator to set up and update the
  organisational chart
• Support the general coordinator regarding the implementation of all
  the policies related to protection against sexual exploitation and abuse
  (PSEA), including ensuring accountability mechanisms are operational
• Participate to meetings with donors and/or authorities jointly with
  the general coordinator and/or other coordinators
• Prepare the monthly HR updates to HQ

Training:

• Be responsible for training, coaching and supporting national staff
  with the overall management of HR and administrative and legal aspects of
  the projects in order to guarantee rigorous and transparent procedures and
  to fulfil the objectives of the mission in the respect of MdM and donors’
  guidelines
• Develop a training plan for national staff and support especially
  supervisors in their staff management duties

Finance

• Be the budget holder for the HR budget and work closely with the
  finance coordinator to ensure that the organization finances are
  maintained in an accurate & timely manner and ensure MdM’s funds are
  used efficiently
• Input into monthly forecasts and any budget revisions of the project
  and coordination budget together with the finance coordinator based in
  Yumbe
• Analyse the BFFU’s HR budget lines in conjunction with the finance
  coordinator
• Ensure HR transactions are properly recorded on paperwork such as
  mission requests, payment request forms, etc.
• Be a signatory to the bank account and may approve and authorize
  payments
• Validate the HR budget lines on the monthly funds request prepared
  by the finance coordinator
• Follow up financial policies and procedures
• Work closely with the finance coordinator to ensure that payments of
  all local taxes, especially with regards to the staff, are made

Administration

• Manage the filing, storage and security of HR documents
• Supervise the visa processes and registration of MdM expatriate team

Legal framework

• Ensure the respect of the legal and administrative procedures and
  the compliance to Ugandan laws for all aspects of the mission, especially
  with regards to HR & labour laws
• Support the general coordinator regarding all legal and registration
  issues
• Work closely with the in country and HQ legal advisors with regards
  to contracting and other labour issues

Qualifications, Skills and Experience: 

• A minimum of three years of working experience in a humanitarian
  context as support services, HR coordinator or administrative coordinator
• Experiences as an administrative or a human resources manager will
  also be valued
• Capacity building experience is a must
• Experience with an East African context and/or health programming
  would be an asset
• Good ability to work quickly, under pressure, and with short and
  competing deadlines
• Ability to draft concise and effective policies
• Good ability to manage priorities and to adapt them daily according
  to the context
• Good computing skills, high proficiency on intranet, Word and other
  Microsoft Office packages is a must
• Willing to work in challenging situations, ability to get on well
  with colleagues and follow up rules and regulations
• Good communication, diplomacy and problem-solving skills
• Ability to step into and solve difficult situations, especially with
  regards to staff HR issues (disciplinaries, conciliation between staff
  groups, etc)
• Ability to listen and share decisions / Ability to take effective
  decisions according to the context
• Ability to work under minimum supervision
• Understanding of payroll processes
• Eye for detail
• Positive working attitude
• Understanding and respect of MdM’s principles such as neutrality

How to Apply:

All candidates
should apply online at the link below.

Click Here

Deadline: 11^th February 2020

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs