Buying Assistant (High School / A’ level Jobs) – PAE

Job
Title:         
 Buying
Assistant
(High School / A’ level Jobs)
Organisation: PAE
Duty Station: 
Kampala, Uganda
About PAE:
For more than 60
years, PAE has tackled the world’s toughest challenges to deliver agile and
steadfast solutions to the U.S. government and its allies. With more than
20,000 employees on all seven continents and in more than 70 countries, PAE
delivers a broad range of operational support services to meet the critical
needs of our clients. Our headquarters is in Falls Church, Virginia.
      
Job Summary:  The Buying Assistant will be responsible for
providing extensive activities in support of international business, both
international customers as well as international suppliers. The Buying
Assistant will be responsible for proactive participation in a procurement team
on purchases in support of the AFRICAP and GPOI task orders in Africa.
Performing a full range of acquisition functions from acquisition planning,
processing of purchase requisitions by conducting market research, issuing RFx,
evaluating proposals (with support from the purchasing lead), and issuing
Purchase Orders (PO) in accordance with the FAR. This position will report to
the Purchasing Lead. The duties and responsibilities listed below are
representative of the nature and level of work assigned and are not necessarily
all inclusive.
Key Duties and Responsibilities:
·       
Responsible
for maintaining a safe workplace and ensuring that safety is the highest
priority in the workplace.
·       
Comply
with all Environmental Health & Safety and Quality Assurance requirements
and goals.
·       
Work
independently with minimal supervision under the direction of the Purchasing
Lead.
·       
Receive
and review purchase requisitions for clarity, compliance, detail and
completeness, and obtain additional information considered necessary.
·       
Review
and perform analysis of responses to solicitations, to include conformity to
Statement of Work, delivery terms, payment terms, and other terms and
conditions of the procurement.
·       
Liaise
with the requestors on comparable product substitutions consistent with the
requirements to achieve cost savings.
·       
Prepare
and maintain a complete Purchase Order file in accordance with written
guidelines and defined processed to support the complete procurement cycle.
·       
Effectively
understand, apply, and be able to enforce FAR requirements throughout
procurement process.
·       
Maintain
contacts with vendors/suppliers to ensure proper adherence to the terms and
conditions outlined in the Purchase Order and associated terms and conditions.
·       
Resolve
discrepancies between purchase orders and receipt documents and invoices.
·       
Prepare
and maintain Purchase Order logs and multiple reports directly related to the
procurement status, to include, but not limited to, tracking and expediting.
·       
Respond
to Supplier inquiries, maintain open line of communication with requester, and
provide status to Management on all assigned procurement activity.
·       
Maintain
databases and records relating to purchases, procurement documents, and
correspondence in accordance with office filing procedures.
·       
Plan, organize,
prioritize, and perform multiple tasks to perform job functions in an orderly,
efficient manner.
·       
Review,
proofread, and verify forms and financial documents for accuracy in
calculation, coding, and adherence to policies and procedures.
·       
Identify
problems, analyze alternatives, and develop viable recommendations.
·       
Read,
comprehend, and interpret written materials of moderate to complex difficulty.
·       
Compose
written materials of moderate to complex difficulty on procurement-related
issues.
·       
Establish
and maintain effective working relationships with those contacted in the course
of assignment.
·       
Communicate
in a group environment in order to conduct pre-bid conferences.
·       
Perform
detailed contractual and financial work with a high degree of accuracy.
·       
Perform
additional duties and projects as assigned.



Qualifications, Skills and Experience:
·       
The
candidate must hold a high school diploma or GED.
·       
At least
three years’ experience in handling procurement related responsibilities.
·       
Five (5)
years’ experience working with MS Office Suite.
·       
Familiarity
with and knowledge of the FAR.
·       
Good
Knowledge of local market practices, strong interpersonal skills and ability to
work independently and effectively in a team environment are required.
·       
Ability
to clearly and concisely articulate services/requirements in writing.
·       
Ability
to demonstrate problem solving and organization skills.
·       
Ability
to act independently is required.
·       
Ability
to work across various functions and disciplines of supply chain management
(SCM) and operations.
·       
Ability
to demonstrate analytical and researching skills.
·       
Ability
to work in an administrative function is required. This includes tracking,
filing, customer communication logs, responding to emails, and various other
administrative functions.
·       
Knowledge
of principles and processes involved in supporting contract responsibilities at
an overseas facility.
·       
Ability
to work in a fast-paced environment that requires handling multiple tasks at a
given time and rapidly adapting to changing priorities and schedules.
·       
Cross-cultural
sensitivity with an international perspective.
·       
Excellent
organizational and time management skills.
·       
Expert
computer skills, specifically in Microsoft Word and Excel.
·       
Ability
to become an active and functioning member of a team.
·       
Ability
to be innovative and be an agent for change.
·       
Expert
communication skills to facilitate and disseminate information.
·       
Language
Skills:
Satisfactory English
and French proficiency to meet job requirements and to adhere and comply with
safety, health, and security measures.
Desired:
·       
Bachelor’s
degree in a related field.
·       
Previous
out of home country experience and previous work experience in harsh
environmental conditions are a plus.
·       
Experience
working with PAE.
How to Apply:
All candidates who
wish to join us should apply online at the link below.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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