The Ugandan Jobline

Job Title:             Administrative/Logistics Officer

Organization:  Catholic
Relief Services

Duty Station:   Uganda

Reports to:       Operations
Manager

About US:

Catholic Relief
Services (CRS) is an international non-profit organization which implements the
commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. Our Catholic identity is at the heart of our mission and
operations. We welcome as a part of our staff and as partners people of all
faiths and secular traditions who share our values and our commitment to
serving those in need.

Job Summary:  The Admin/Logistics Officer will coordinate
the provision of responsive, effective, and efficient administrative and
logistics services in support of the Catholic Relief Services’ (CRS) mission to
serve the poor and vulnerable. You will coordinate the implementation of all
day-to-day logistics activities for the Yumbe field team to ensure all programs
and operations have the goods and services needed when they need them. Your
knowledge and experience will allow you to coordinate commodity and logistics
needs and challenges and the implementation of solutions, as you apply the
principles of stewardship, integrity, transparency, and accountability. You
will help coordinate activities related to warehouse maintenance and goods
receipt, storage handling, monitoring, as well as assist with procurement and
dispatch in support of the delivery of high-quality programming to the poor and
vulnerable.

Key Duties and Responsibilities:

·                 
Help
ensure administrative systems, processes, and policies are in line with agency
standards and donor and local law regulations.

·                 
Engage
with relevant external stakeholders (government officials, landlords, service
providers, etc.) on assigned administrative matters and help ensure required
authorizations and documents are up-to-date.

·                 
Coordinate
the efficient use of CP assets and rented facilities. Help ensure fully
compliant procurement of office materials and asset management systems and
report on activities and required resources to ensure cost efficient and
quality service delivery from administrative support functions. Manage all
apartment related bureaucracy including the payment of rents, common bills and
utilities.

·                 
Coordinate
the provision of travel and logistics support and services to staff and
visitors. Coordinate event planning activities, including delegation visits,
trainings and workshops and help identify safety issues and ensuring a safe and
sound work environment.

·                 
Support
the implementation of delivery operations from arrival of goods in-country (or
local purchase point) to the warehouses/storage and on to the final
distribution centers in accordance with CRS and donor regulations and
international and local supply chain standards and requirements

·                 
Coordinate
activities to ensure warehousing/storage facilities and all necessary equipment
and supplies are secured and maintained in excellent physical condition and
quantities for proper storage and safeguarding of goods. Conduct routine daily
inspections and take immediate action to eliminate damages and deficiencies.

·                 
Coordinate
receipt (offloading, checking and verifying quantities/weight and quality),
transportation, distribution and dispatch (packing, labeling, loading); and
ensure verification, preparation, and maintenance of accurate, complete, and
up-to-date documentation on all goods received and shipped.

·                 
Oversee
and assist storage and inspection of goods to ensure they are in excellent
condition. Provide support in damage and/or loss handling and replenishment of
goods to ensure adequate stock levels are maintained in accordance with program
needs and maintenance of an up-to-date stock ledger.

·                 
Maintain
updated files with all required logistics documents and ensure all logistics
management activities and movements are fully and accurately documented.
Prepare and/or review all reports prior to submission per distribution
requirements.

·                 
Maintain
a list of the CRS ASL at the office and ensures all documentations regarding
said vendors are on file. S/he takes leadership in on-boarding new vendors.

·                 
Undertake
contract management, maintain proper contract documentation and filing system
for all official correspondences.

Qualifications, Skills and Experience:

·       
The
applicant for the Catholic Relief Services Administrative/Logistics Officer job
must hold a Bachelor’s Degree in Business Administration or relevant field
preferred.

·       
At least
three years of work experience in administrative support functions, with
increasing responsibility. Experience with an international NGO a plus.

·       
Knowledge
of political dynamics along the chain, infrastructure, market knowledge, as
well as related laws and regulations.

·       
Experience
and proficient skills in MS Office package (Excel, Word, PowerPoint) and
information management systems.

·       
Good
planning, organizational and time management skills

·       
Strong
customer service orientation with very good communication and interpersonal
skills

·       
Ethical
conduct and ability to maintain confidentiality

·       
Proactive,
resourceful, solutions-oriented and results-oriented

·       
Good
oral and written skills in English

Preferred
Qualifications:

·       
Post
Graduate Diploma in Financial Management is a plus.

·       
Graduate
or advanced education may substitute for some experience.

·       
Experience
and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and
information management systems.

·       
Applied
knowledge in enterprise resource planning (ERP) software is desired.

Agency-Wide
Competencies (for all CRS staff): These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to achieve the
desired results.

·       
Serves
with Integrity

·       
Models
Stewardship

·       
Cultivates
Constructive Relationships

·       
Promotes
Learning

How to Apply:                                                  

All candidates
should Email a cover letter and updated CV only to ug_recruitment@crs.org

·       
Large
files and/or scans of documents will lead to rejection of your application, in
the subject line of the email, copy and paste – ADMINISTRATIVE/LOGISTICSOFFICER
only

·       
All
applications that do not contain this exact subject line will be rejected and
not read

Deadline: 6^th December 2019 by 5:00pm.

NB:
Only selected candidates that meet the requirements will be notified.

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