Administrative Clerk Job Opportunity – U.S. Mission Uganda

Organisation: U.S.
Mission Uganda
Duty Station:  Kampala, Uganda
Salary Range: USD 29,350
(Actual FS salary determined by                                                   Washington D.C.)
Series/Grade:     FP-09
Job Summary:  The OBO Security Escort/Clerk manages all
security escort and security clerical duties for the OBO-Kampala NOX/SPX
project. H/she monitors and escorts non-cleared personnel (contractors/vendors)
onto the project site, the Embassy’s controlled access areas (CAA) and or other
locations within the Mission facilities and grounds where NOX/SPX project
operates.  Ensures that all material and
personnel entering into the construction sites and (Controlled Access Areas)
CAA has been cleared by the RSO’s office, and that no cell phones or other
electronic equipment, is allowed into those areas. H/she will work exclusively
for the OBO-Kampala NOX/SPX project under the direct supervision of the Project
Director and will assist the Site Security Management team with background
investigations, security inspections, and office clerical duties. After-hours,
weekend and holiday overtime work is required.
Key Duties and
Responsibilities: 
Escorting duties 70%
·        
Responsible
for escorting all non-cleared visitors, personnel, and/or contractors
performing work in secure areas of the mission and construction site as
directed by the supervisor to ensure that secure areas remain uncompromised and
ensure that all escorted personnel are briefed on security regulations before
any work begins.
·        
Secures
worksites at the beginning of each workday and upon completion of the workday
by ensuring that all non-cleared visitors and/or personnel have exited the
area.  Prepares access requests and
ensures that all personnel and materials entering a construction site and
controlled access area (CAA) have been inspected and cleared by designated
personnel prior to entering.
·        
Assists
in procuring items required for use within the CAA space, according to the
randomized procurement methods described in relevant sections of the Foreign
Affairs Manual.
·        
Assists
in the control and safe operation of any job-related equipment and supplies
such as destruction equipment (shredders and disintegrators), x-ray machines,
keys, radios and service elevators.
·        
Prepares
Incident Reports of any and all work-related problems or security incidents
·        
Assists
in supporting of VIP visits performing various duties including, but not
limited to, escorting VIPs, security oversight, classified material destruction
and baggage control.
Clerical duties 30%
·        
Assists
the Site Security Manager with performing security office clerical work,
processing background investigation documents, and Ensuring local guard force
maintains security procedures.
·        
Receives
and responds to telephone and e-mail inquiries.
·        
Coordinates
all office equipment maintenance and repairs.
·        
Draft
memos and other correspondence to both internal and external sources.
·        
Maintains
all files, records, and reports in easily accessible locations such as
electronically on the shared drive, or hard copies in approved filing cabinets.
·        
Provide
administrative support to the contractor with regards to access requests,
clearances, etc.



Qualifications,
Skills and Experience:
·        
Completion
of a high school is required.
·        
Two
years of prior experience in an office, management or security-related position
is required.
·        
 Post Entry Training; One day on-site guidance
for escorting activities/security access procedures for CAA, with the SSM and
RSO. One week on-the-job basic guidance for escort activities, security
inspections, and background investigations. Mandatory online training for
new-hires via post HR. CSCTNPA10 – Security Devices, Wireless Security, &
Access Control. PA489
OBO Security Classification Guide Training.
PA526 – ProjNet SM. ESHSAHA84 – Construction Safety Orientation.
Level III English (speaking, reading and
writing).
·        
Thorough
knowledge of regulations governing control and protection of classified
material and equipment set out in 12 FAM, as well as post-specific security
access procedures; the proper use of security-related equipment (radio and destruction
equipment); familiar with the general layout of the construction site and mission
grounds. Must have general administrative/clerical knowledge.
·        
Basic
keyboard skills and computer literacy. Must be observant, flexible and service
oriented. Good communication and interpersonal skills, should be people
oriented, must be able to follow instructions, ability to maintain observation
of workers for long periods of time and able to lift or carry 35 pounds of
weight. Ability to climb 30 foot vertical ladder and operate roof hatch. Must
be able to obtain secret security clearance.
How to Apply:
All candidates must be able to obtain and
hold a Top Secret security clearance.
All applications must be submitted online.
Applicants shall be required to register under the careers page for U.S.
Embassy Kampala following instructions on the link below
Deadline: 8th November 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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