Administrative Assistant

GOAL is currently seeking to hire competent persons to join
our Uganda team. This is an exciting opportunity for you to join an extremely
dynamic International NGO and to use your skills. If you are familiar with
working within the international development aid sector and have a strong
background in the areas mentioned, then you are the one we are looking for!
All positions are contingent to funding.
About the Role: The
Front Desk Assistant is responsible for providing administrative assistance and
support to the Kampala procurement department. The candidate also provides
administrative support ensuring all paperwork and tracking in the department is
accurate, up to date and well organised, manages Front Desk, handles internal
& external communication and manages front office stationery supplies.
Ensures that orders for goods and services are processed promptly and good
value for money is obtained according to the existing GOAL Procurement Manual
Key Responsibilities:
Assist procurement department with the
fulfilling of orders received including sending inquiry forms and sourcing
quotations from pre-qualified suppliers, support with updating of procurement
order tracking system (OTS), developing tracker all for monthly payments,
scanning of procurement paperwork and ensuring comprehensive procurement
records are maintained as per guidelines and where required prepare
documentation for orders, including payment requisition forms. The candidate
will also support up inventory and maintenance list for all furniture and
non-asset items in Kampala office and assist in booking of Hotel accommodation
booking and transport for GOAL staff and maintain tracker of booking requests
and processing staff IDs

Skills and Experience:
Completion of a Diploma/Degree in a related
Minimum 3 years experience in a similar role
Working knowledge in use of Word, Excel, email
and general computer literacy
Possess good communication skills
Fluent in spoken and written English
Possess good phone etiquette
Ability to prioritise different tasks in
efficient manner
Possess good basic typing skills
Possess good interpersonal skills
Flexible and hardworking
Assertive, but able to keep good relations
Established in 1977, GOAL is an international humanitarian
agency, with a global team of 2,400 personnel, dedicated to alleviating the
needs of the most vulnerable communities. Currently operating in 13 of the
world’s most vulnerable countries, GOAL delivers a wide range of humanitarian
and development programmes, ranging from humanitarian relief in disaster
situations, to focusing on nutrition, food security, and building greater
resilience and sustainable livelihoods.
General description
of the country programme:
First operational in Uganda in 1979, the current GOAL Uganda
country programme focuses on Health (including WASH, Health Accountability and
Nutrition programming); and a market based systems approach to improving
agricultural livelihoods and WASH. GOAL Uganda mainstreams gender, child
protection, social behaviour change and resilience strategies across all
programming. GOAL works on a district focused approach and uses a mixture of
direct implementation and partnerships with national and international civil
society organizations, local government, the private sector and communities to
give effect to our mission.
GOAL Uganda has a skilled team of approximately 100
personnel and manages an annual operating budget of approximately €8.7 million
(2018). GOAL is currently operational in the North, South, East and West of Uganda
with six established offices in Kampala, Lira, Bugiri, Abim, Kaabong and Agago
Districts. GOAL Uganda country programme is funded by a number of donors who
include Mastercard, charity: water, Irish Aid and some small foundations.
Remuneration Package
and Benefits:
Our package includes a competitive salary, health insurance
cover for up to 3 dependents, comprehensive 24 hour personal accident cover,
terminal benefits equivalent to one month for each completed year of service
and our working hours provide for a half day on Fridays.  GOAL promotes a learning and development
environment with training & study opportunities aligned to our staff
development policy.
How to Apply:
Interested applicants who meet the requirements should
submit their applications by email with at least 4 reference contacts (3 from
the last three employers, and 1 character reference), and daytime contact
number to; The Human Resource Manager, GOAL Uganda:  indicating the title for the position applied
for in the subject line by 21st November 2019. 
Deadline: 21st November 2019
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