Several Records Officer Job Opportunities – Ministry of Health

Organisation: Ministry of Health
Duty Station:  Kampala, Uganda
About US:
Introduction The Government of the Republic of Uganda
received financing from the International Development Association (IDA) towards
the implementation of the Uganda Reproductive Maternal and Child Health
Services Improvement Project (URMCHIP). The Projects are implemented through
the existing institutional arrangements of Government whereby the respective
Departments at Ministry of Health and other Government Parastatals are
responsible for implementation of the respective components of the Projects.
Key Duties and Responsibilities: The Records
Officer will carry out the following duties:
       
Provide safe custody for all bid securities,
advance payment bank guarantees and ensure that they are properly discharged
after signing of contract or after successful execution.
       
Closely liaise with user departments and act as
a focal person to understand user needs and update them regularly on progress
of procurements.
       
Manage the procurement tracking tool to monitor
and update the status of different procurements.
       
Work with Procurement Officers to ensure that
the Procurement Plan is being implement in accordance to the Gantt Chart for
specific procurements to increase efficiency.
       
Enter procurement data and information in the
GPP.
       
Follow up the clearing agents to ensure that
goods are cleared in time to mitigate demurrage charges.
       
Receive all documents and ensure that they are
property registered in the Book Register.
       
Dispatch and route the documents to the
designated officers or offices.
       
Ensure that the all procurement files are
properly maintained to enable safe custody, easy identification, access and
retrieval.
       
Perform any other duties that may be assigned by
the Procurement Specialist from time to time in furtherance of the above
responsibilities



Qualifications, Skills and Experience:
       
The applicant must hold a Bachelors Degree in
Records Management or Development Studies or Logistics from a recognised
institution of learning.
       
At least five years of experience in records
management in a busy organisation or large store.
       
Computer knowledge and skills in Microsoft Word,
Excel, PowerPoint and Internet is mandatory.
       
Fluency in English and ability to communicate
both orally and in writing )
       
Able and willing to work under pressure to
improve overall performance of the projects.
How to Apply:
All applicants should submit a written Expression of
Interest accompanied with a detailed Curriculum Vitae, copies of certificates
and testimonials and three referees, one of whom must be from your current or
previous employer should addressed to:
The Permanent Secretary,
Ministry of Health,
Block D, Room D109,
Plot 7 Lourdel Road,
P. O. Box 7272,
Kampala. Uganda
Deadline: 13th
December 2019 by 4:00PM
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