The Ugandan Jobline

Job Title:       2 Procurement Officers

Organization: Ministry of
Health

Duty Station: Kampala,
Uganda

About us:

Introduction The Government of the Republic of
Uganda received financing from the International Development Association (IDA)
towards the implementation of the Uganda Reproductive Maternal and Child Health
Services Improvement Project (URMCHIP). The Projects are implemented through
the existing institutional arrangements of Government whereby the respective
Departments at Ministry of Health and other Government Parastatals are
responsible for implementation of the respective components of the Projects.

Job Summary: To increase procurement
efficiency through effective implementation of the procurement plan, reduction
of lead time and improve overall project performance.

Key Duties and Responsibilities: 

·      
Prepare, and where applicable, update and
monitor the implementation of the procurement plan for the projects.

·      
Prepare bidding documents for acquisition of
goods, works and non-consulting services under Request for Quotations.

·      
Prepare Local Purchase Orders (LPO) using the
Integrated Financial Management System (IFMS).

·      
Ensure that Pre-bid/Pre-proposal meetings,
evaluation meetings, Contracts Committee meetings and site meetings are
properly planned and held as per schedule.

·      
Ensure that bids/proposals are properly received
and opened and a record of opening signed and kept on file.

·      
Participate in evaluation of bids or proposals
and ensure that evaluation reports are prepared and signed by the Evaluation
Committee.

·      
Ensure that submissions to the Contracts
Committee are prepared and submitted two days before the meeting.

·      
Track expiry dates of contracts, bid securities,
advance payment guarantees and performance securities and ensure extension one
month before expiry.

·      
Maintain complete procurement files and records
and ensure safe custody, easy access and retrieval.

·      
Prepare monthly procurement progress reports.

·      
Monitor and track contracts being processed,
consult and work closely with Contract Managers to identify constraints or
challenges or issues especially deviations from agreed procurement schedules.

·      
Coordinating with user departments for timely
initiation of procurements.

·      
Perform any other duties that may be assigned by
the Procurement

·      
Specialist from time to time in furtherance of
the above responsibilities

Qualifications, Skills and
Experience:

· The ideal applicant must hold a Bachelor’s
Degree in Procurement, Business Administration,

·      
Logistics or Commerce from a recognised
institution of learning.

·      
Professional Qualification in Procurement and
Logistics

·      
Management such as a minimum of CIPS Level 5.

·      
Computer knowledge and skills in Microsoft Word,
Excel,

·      
PowerPoint and Internet is mandatory.

·   Working experience of at least five years
related to procurement management in a public entity.

·      
 Fluency
in English and ability to communicate both orally and in writing.

·    Deep knowledge of PPDA Rules and Regulations and
World Bank Guidelines is desired.

·     Able and willing to work under pressure to
improve overall performance of the projects

How to
Apply:

All applicants should submit a written Expression
of Interest accompanied with a detailed Curriculum Vitae, copies of
certificates and testimonials and three referees, one of whom must be from your
current or previous employer should addressed to:

The Permanent Secretary,

Ministry of Health,

Block D, Room D109,

Plot 7 Lourdel Road,

P. O. Box 7272,

Kampala. Uganda

Deadline:
13th December 2019 by 4:00PM

For more of
the latest jobs, please visit https://www.theugandanjobline.com or find
us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs